Non-Compete Under SAT Memo - Urgent Heat Exchanger Parts-.pdf
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- Attached to
- FCC Lompoc - Emergency Heat Exchanger Parts
- Solicitation number
- 15BBNF26P00000004
About this file
This document is a Non-Competitive Memorandum for Simplified Acquisition Actions for the Department of Justice's Bureau of Prisons at FCC Lompoc. The agency urgently requires two heat exchanging units to replace inoperable equipment that has caused significant hot water temperature issues throughout the facility. The failed heat exchangers pose a life-safety risk to inmates and staff, potentially leading to an institution disturbance, and cannot maintain mandatory temperatures as outlined in facilities manual 4200.12.
The procurement is being pursued under non-competitive terms with a statutory authority permitting other than full and open competition. The estimated cost for the replacement heat exchange parts is $89,000.00, and the contract number is 15BBNF26P00000004. The memorandum emphasizes the critical nature of the replacement, noting that facility staff have already invested multiple hours in unsuccessful repair attempts due to the units' age and condition, and that further delay could be problematic as the region is expected to experience temperature drops during the winter months.
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Text version
NON COMPETITIVE MEMORANDUM
FOR SIMPLIFIED ACQUISITION ACTIONS
IAW FAR 13.106-3(b)(1)
1. REQUIRING AGENCY – DOJ/Bureau of Prisons, FCC Lompoc
2. NATURE/DESCRIPTION OF ACTION BEING APPROVED – Urgency
3. DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS The agency urgently requires two heat exchanging units. The heat exchanging units at FCC Lompoc have failed and are inoperable causing the temperatures of the water to drop. The failed heat exchange units are vital for the supply of hot water throughout the institution. Facility staff have invested multiple hours in troubleshooting and in attempting to repair the heat exchanger but have been unsuccessful due to their age and conditions. Two new heat exchange parts will be required for the repair to have them back to operational status. The functions of the heat exchangers are to provide climate-controlled water temperature throughout the institution to maintain the mandatory temperatures for the health and safety of inmates & staff and the orderly running of the institution. The estimated cost for this requirement is $89,000.00
4. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN
COMPETITION – 41 U.S.C. 253; 41 U.S.C. 1901(e)
5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE
NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED:
At present, FCC Lompoc has two heat exchangers inoperable from internal damage that will require replacement parts for repairs to have them back up to operational status. The two inoperable heat exchangers are posing significant life-safety risk amongst the inmate population and staff that can escalate to an institution disturbance.
As the region is expected to see a drop in temperatures due to the winter months and it will be vital to sustain hot water temperatures. Further delay will cause the institution to not maintain the mandatory temperatures for staff and inmates as outlined in facilities manual 4200.12.
6. Contract No: 15BBNF26P00000004
CONTRACTING OFFICER’S CERTIFICATION
I certify this justification is accurate and complete to the best of knowledge and belief.
Contracting Officer
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