Non-Compete Under SAT Memo - FCI Aliceville - URGENT CHILLER REPAIR.pdf

NON COMPETITIVE MEMORANDUM

FOR SIMPLIFIED ACQUISITION ACTIONS

FAR RFO 12.102(a)

1. REQUIRING AGENCY – DOJ/Bureau of Prisons, FCI Aliceville AL

2. NATURE/DESCRIPTION OF ACTION BEING APPROVED – Urgency

3. DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The institution is experiencing a critical infrastructure failure involving emergency repair to one York 500-ton centrifugal chiller to the Federal Bureau of Prisons in Aliceville, Alabama. This malfunction has caused indoor temperatures to rise severely, which are outside of standard parameters, compromising facility operations and creating immediate life-safety and welfare concerns for both staff and inmates. Services include • Replace failed/leaking PRV actuator on Chiller #I. • Calibrate PRV and verify proper operation. • Perform annual chiller preventative maintenance. • Replace oil filter and oil return filter with OEM parts. •Provide York K oil (OEM) and VSD coolant. • Flush and clean VSD heat exchanger while unit is inoperable during repairs. •Replace VSD heat exchanger if determined during cleaning if damaged beyond maintenance. • Remove one condenser head and brush clean condenser tubes. •Inspect chiller operation and verify proper performance upon completion of emergency repairs and annual maintenance.

4. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION – 41 U.S.C. 1901

5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE

NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED:

Johnson Controls qualified GSA contractors ready to repair the failed Chiller. Operating on a single chiller for over 1,000 inmates, including vulnerable medical cases—threatens facility security. Immediate single- source approval is urgently needed to restore primary cooling and prevent liability. Emergency Conditions • Outdoor heat: Temperatures exceeding 90 degrees. • Current cooling: Only one chiller is running which can’t maintain required temperatures. • Inmate population: Over 1,000 inmates and staff, including those with medical needs. • Risk: Extreme heat compromises safety, security, and health. Qualified Contractors •

Johnson Controls: UEI# WE3GGES317KN9, approved GSA vendor. Chiller repairs • Fast-track single-source approval for urgent and compelling needs. • Restore inoperable permanent units quickly to minimize downtime and government liability

Awarded to: JOHNSON CONTROLS BUILDING SOLUTIONS UEI# WE3GES317KN9

GSA: GS-07F-190CA. PIID: 15B31026F00000095 AMOUNT: $43,000.00

CONTRACTING OFFICER’S CERTIFICATION

I certify this justification is accurate and complete to the best of my knowledge and belief.

Steven Dennison - Contracting Officer

Federal Bureau of Prisons Procurement Operations Branch