Non-Compete Under SAT Memo - Chiller Repair.pdf
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- Attached to
- FDC SeaTac- Emergency Chiller 1 Repair
- Solicitation number
- 15BFA025F00000055
About this file
This Non-Competitive Memorandum for Simplified Acquisition Actions details an urgent procurement by the DOJ/Bureau of Prisons at FDC SeaTac for critical chiller plant repairs. The facility's chiller plant 1 has failed, creating a significant life-safety risk, and requires immediate major repairs to restore operational status. A temporary rental chiller has been installed to maintain mandatory temperatures for staff and inmate safety during the summer months.
Trane U.S. Inc has been identified as the sole contractor for this $130,835.34 requirement, based on their status as the original chiller manufacturer and their extensive repair/service history. The non-competitive justification is based on the urgent need to prevent catastrophic institutional disruption and the potential for prolonged high costs if repairs are delayed. The contract number is 15BFA025F00000055, and the procurement is being executed under statutory authorities 41 U.S.C. 253 and 41 U.S.C. 1901(e), which permit acquisition outside of full and open competition.
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Text version
NON COMPETITIVE MEMORANDUM
FOR SIMPLIFIED ACQUISITION ACTIONS
IAW FAR 13.106-3(b)(1)
1. REQUIRING AGENCY – DOJ/Bureau of Prisons, FDC SeaTac
2. NATURE/DESCRIPTION OF ACTION BEING APPROVED – Urgency
3. DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS The agency urgently requires repairs of chiller plant 1 located at FDC SeaTac to be fully functional. Chiller plant 1 has failed and is currently inoperable causing the temperature to rise. To temporarily maintain the optimal operating temperatures for the safety of staff and inmates a temporary rental chiller has been installed to fill the temporary void. The failed chillers will require urgent major repairs to have them back up to operational status. The functions of the chillers are to provide climate control throughout the institution to maintain the mandatory temperatures for the health and safety of inmates & staff and the orderly running of the institution. The Institution is currently relying on rental mobile chillers to temporarily sustain climate control in work and living quarters at FDC SeaTac. If in the event of failure to the rental mobile chiller the institution will be faced with catastrophic events in the orderly running of the institution and life safety for staff and inmates. The estimated cost for this requirement is $130,835.34
4. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN
COMPETITION – 41 U.S.C. 253; 41 U.S.C. 1901(e)
5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE
NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED:
At present, FDC SeaTac has both of its chillers inoperable from internal damage that will require major repairs to have them back up to operational status. The inoperable chillers are posing a significant life-safety risk. As the geographical region is experiencing an increase in temperatures due to the summer months. Further delays will cause the institution to not maintain the mandatory temperatures for staff and inmates as outline in facilities manual 4200.12. The high costs of the rental chiller will also financially injure the government by prolonging the requirement. Trane U.S. INC is the contractor who is the manufacture of the chillers and has extensive experience and repair / service history with the chillers. In addition, Trane U.S. Inc is supplying the mobile rental chiller to be temporarily hooked up to the current system to meet the climate control needs until a repair plan and parts can be ordered to have the chillers back up to full operational status.
6. Contract No: 15BFA025F00000055
CONTRACTING OFFICER’S CERTIFICATION
I certify this justification is accurate and complete to the best of knowledge and belief.
Contracting Officer
MANJIT DOLA Digitally signed by MANJIT DOLA Date: 2025.08.14 08:27:27 -07'00'
File details come from the government source that posted it. Updated .