Non-Bidders Response.pdf

59 KB Posted

Attached to
Groundskeeping and Small Equipment Parts and Supplies
Solicitation number
145228
Issued by
Herkimer County, New York

About this file

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This is a Non-Bidders Response document related to a New York State groundskeeping and small equipment parts and supplies contract opportunity (Prior Bid #2024F-8). The document captures responses from entities that chose not to submit bids for this procurement. The file serves as an administrative record of non-participation, documenting which organizations reviewed the solicitation materials but determined not to pursue the contract opportunity. This record is typically maintained for procurement transparency and analysis purposes, allowing the contracting agency to understand the market response to the solicitation and identify any barriers to competition that may have discouraged bidder participation.

The non-bidders response document provides insights into market conditions and procurement accessibility for this groundskeeping and equipment parts category. Analysis of non-bidder feedback can reveal factors such as pricing constraints, scope concerns, qualification requirements, or other contract terms that may have influenced companies' decisions not to bid. This information assists the contracting agency in evaluating the effectiveness of the solicitation and determining whether modifications to future procurements in this category may be necessary to increase competition and bidder engagement.

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NON-BIDDER’S RESPONSE

For purposes of maintaining accurate Bidder’s lists and facilitating your firm’s response to our invitation for bid, the County of Jefferson is interested in ascertaining reasons for prospective Bidder’s failure to respond to invitations for bids. If your firm is not responding to this bid, please indicate the reason(s) by checking any appropriate item(s) below and returning this form to the Jefferson County Purchasing Director, 195 Arsenal

Street, Watertown, New York 13601. This form may be returned by mail or fax. Faxes may be sent to 315-785-

7591. Failure to submit either a bid proposal or return this form will result in removal of your firm’s name from our Bidder’s lists. Thank you for your cooperation.

We are not responding to this invitation for bid for the following reason(s)

Items or materials requested not manufactured by us or not available to our company.

Our items or materials do not meet specifications.

Specifications not clearly understood or applicable (too vague, too rigid, etc.)

Quantities too small.

Insufficient time allowed for preparation of bid.

Incorrect address used. Correct mailing address is:

Our branch/division handles this type of bid.

Correct name and mailing address is:

We are unable to bid at this time but would like to continue to receive invitations for bids.

We are unable to bid and wish to be removed from the Bidder’s list.

NAME OF FIRM:

MAILING ADDRESS:

CITY/STATE/ZIP CODE:

BY:

Signature of Representative

DATE:

Bid Number: Bid Name:

We are not responding to this invitation for bid for the following reason(s):
Items or materials requested not manufactured by us or not available to our company:
Our items or materials do not meet specifications:
Specifications not clearly understood or applicable (too vague, too rigid, etc):
Quantities too small:
Insufficient time allowed for preparation of bid:
Incorrect address used Correct mailing address is:
Incorrect address used Correct mailing address is_1:
Our branch/division handles this type of bid:
Our branch/division handles this type of bid_1:
Correct name and mailing address is:
Correct name and mailing address is_1:
We are unable to bid at this time but would like to continue to receive invitations for bids:
We are unable to bid at this time but would like to continue to receive invitations for bids_1:
We are unable to bid at this time but would like to continue to receive invitations for bids_2:
NAME OF FIRM:
MAILING ADDRESS:
CITY/STATE/ZIP CODE:
DATE:
Bid Number:
Bid Name:

File details come from the government source that posted it. Updated .