Non-Bidders Response.pdf

This is a Non-Bidder's Response form issued by the County of Jefferson, New York, designed to collect information from prospective bidders who decline to submit proposals for invitation to bid solicitations. The form serves to maintain accurate bidder lists and understand reasons for non-response to facilitate future procurement outreach. Firms that do not submit either a bid proposal or return this form will be removed from the County's bidder lists. The form provides multiple checkbox options for firms to indicate reasons for non-response, including unavailability of requested items or materials, failure to meet specifications, unclear or overly rigid specifications, quantities deemed too small, insufficient preparation time, incorrect mailing address on file, or handling by a different branch or division. Firms may also indicate whether they wish to remain on the bidder list for future opportunities or request removal entirely.

The form requires completion with firm name, mailing address, city, state, zip code, authorized representative signature, date, bid number, and bid name. No pricing information, set-asides, or contract terms are referenced in this form, as it functions solely as an administrative mechanism for the County of Jefferson Purchasing Department, located at 195 Arsenal Street, Watertown, New York 13601. Completed forms may be returned by mail or fax to 315-785-7591. This document relates to the Community Development Consulting & Transition Services for Jefferson County solicitation.