Non-Bidders Response.pdf

59 KB Posted

Attached to
Ford Genuine OEM Parts and Labor
Solicitation number
145219
Issued by
Herkimer County, New York

About this file

Written by GovTribe AI ·

This is a Non-Bidder's Response Form from the County of Jefferson, New York, designed to track reasons why prospective bidders decline to submit proposals for invitations to bid. The form serves an administrative function to maintain accurate bidder lists and understand market responsiveness to procurement opportunities. Prospective bidders who choose not to respond are required to submit this form or face removal from Jefferson County's bidder lists. The form applies to the Ford Genuine OEM Parts and Labor procurement opportunity (Prior Bid #2024F-2) and provides multiple checkbox options for firms to indicate their reasons for non-response, including product unavailability, specification misalignment, unclear specifications, insufficient quantities, inadequate preparation time, incorrect address information, and division/branch-specific limitations.

The form permits non-responding firms to update contact information, request continued inclusion on bidder lists despite inability to bid, or request formal removal from future solicitations. Completed forms must be returned to the Jefferson County Purchasing Director at 195 Arsenal Street, Watertown, New York 13601 via mail or fax to 315-785-7591. The form requires the bidding firm to provide its legal name, mailing address, city/state/zip code, authorized representative signature, and the relevant bid number and bid name. This administrative mechanism enables Jefferson County to refine its procurement processes and maintain current vendor contact databases while ensuring equitable access to bidding opportunities.

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NON-BIDDER’S RESPONSE

For purposes of maintaining accurate Bidder’s lists and facilitating your firm’s response to our invitation for bid, the County of Jefferson is interested in ascertaining reasons for prospective Bidder’s failure to respond to invitations for bids. If your firm is not responding to this bid, please indicate the reason(s) by checking any appropriate item(s) below and returning this form to the Jefferson County Purchasing Director, 195 Arsenal

Street, Watertown, New York 13601. This form may be returned by mail or fax. Faxes may be sent to 315-785-

7591. Failure to submit either a bid proposal or return this form will result in removal of your firm’s name from our Bidder’s lists. Thank you for your cooperation.

We are not responding to this invitation for bid for the following reason(s)

Items or materials requested not manufactured by us or not available to our company.

Our items or materials do not meet specifications.

Specifications not clearly understood or applicable (too vague, too rigid, etc.)

Quantities too small.

Insufficient time allowed for preparation of bid.

Incorrect address used. Correct mailing address is:

Our branch/division handles this type of bid.

Correct name and mailing address is:

We are unable to bid at this time but would like to continue to receive invitations for bids.

We are unable to bid and wish to be removed from the Bidder’s list.

NAME OF FIRM:

MAILING ADDRESS:

CITY/STATE/ZIP CODE:

BY:

Signature of Representative

DATE:

Bid Number: Bid Name:

We are not responding to this invitation for bid for the following reason(s):
Items or materials requested not manufactured by us or not available to our company:
Our items or materials do not meet specifications:
Specifications not clearly understood or applicable (too vague, too rigid, etc):
Quantities too small:
Insufficient time allowed for preparation of bid:
Incorrect address used Correct mailing address is:
Incorrect address used Correct mailing address is_1:
Our branch/division handles this type of bid:
Our branch/division handles this type of bid_1:
Correct name and mailing address is:
Correct name and mailing address is_1:
We are unable to bid at this time but would like to continue to receive invitations for bids:
We are unable to bid at this time but would like to continue to receive invitations for bids_1:
We are unable to bid at this time but would like to continue to receive invitations for bids_2:
NAME OF FIRM:
MAILING ADDRESS:
CITY/STATE/ZIP CODE:
DATE:
Bid Number:
Bid Name:

File details come from the government source that posted it. Updated .