Non-Bidders Response.pdf

This is a Non-Bidders Response form issued by the County of Jefferson, New York, for prospective bidders who do not intend to submit a bid in response to an invitation for bid. The form is specifically related to a Springs & Spring Repair Services contract opportunity (Prior Bid #2024F-10). The document serves as a mechanism for the County to maintain accurate bidder lists and understand why firms choose not to participate in the bidding process. Prospective bidders who do not submit a formal bid proposal are required to complete and return this form to the Jefferson County Purchasing Director at 195 Arsenal Street, Watertown, New York 13601, either by mail or fax (315-785-7591). Failure to submit either a bid proposal or this non-bidders response form will result in the removal of the firm's name from the County's bidder lists.

The form provides bidders with multiple checkbox options to indicate their reason(s) for not responding, including that items or materials are not manufactured or available, specifications are not met, specifications are unclear or too vague, quantities are too small, insufficient time was allowed for bid preparation, address information is incorrect, or that the bid is handled by another branch or division. Additionally, the form allows firms to indicate whether they wish to remain on the bidder list for future invitations or request permanent removal. The form requires completion of basic company information including the firm name, mailing address, city/state/zip code, authorized representative signature, date, bid number, and bid name.