Non-Bidders Response.pdf

This is a Non-Bidders Response Form issued by Jefferson County, New York, for a Personal Emergency Response System (PERS) procurement directed to the Office for the Aging. The form is designed to collect information from prospective bidders who choose not to submit proposals for the contract opportunity, which involves providing electronic call devices installed in clients' residences, linking them to a central emergency response center, and maintaining both the equipment and monitoring services. The form requests that firms return the document to the Jefferson County Purchasing Director at 195 Arsenal Street, Watertown, New York 13601 via mail or fax (315-785-7591), with failure to submit either a bid proposal or this non-response form resulting in removal from the County's bidder's list.

The form provides multiple checkboxes allowing prospective bidders to indicate reasons for non-response, including that requested items or materials are not manufactured by the firm or unavailable, specifications are not met, specifications are unclear or too vague, quantities are too small, insufficient preparation time, incorrect mailing address, or that the bid should be handled by another branch or division. Bidders also have the option to indicate they are unable to bid at the current time but wish to remain on the bidder's list for future opportunities, or to request permanent removal from the list. The form requires completion with the firm's name, mailing address, city/state/zip code, representative signature, date, bid number, and bid name.