Non-Bidders Response.pdf
PDF 59 KB Posted
- Solicitation number
- 145161
- Issued by
- Herkimer County, New York
About this file
This is a Non-Bidders Response form issued by Jefferson County, New York for firms declining to submit a bid on the Housing Improvement Program - Lead-Based Paint Testing Services contract opportunity. The form serves as a mechanism for the county to maintain accurate bidder lists and understand why prospective vendors choose not to respond to invitations for bids. Firms that do not submit a bid proposal are required to complete and return this form to the Jefferson County Purchasing Director at 195 Arsenal Street, Watertown, New York 13601, either by mail or fax to 315-785-7591. Failure to submit either a bid proposal or this form will result in removal of the firm's name from the county's bidder lists.
The form provides multiple checkbox options for non-bidding firms to indicate their reasons for non-response, including: items or materials not being manufactured or available to the company, inability to meet specifications, unclear or vague specifications, quantities being too small, insufficient preparation time, incorrect address on file, or if another branch/division handles such bids. The form also allows firms to indicate whether they wish to remain on the bidder list for future opportunities or request removal. Required information includes the firm name, mailing address, city/state/zip code, authorized representative signature, date, bid number, and bid name. The form presents no specific pricing information, quantities, timelines, or contract terms as it functions solely as a non-response documentation mechanism.
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Text version
NON-BIDDER’S RESPONSE
For purposes of maintaining accurate Bidder’s lists and facilitating your firm’s response to our invitation for bid, the County of Jefferson is interested in ascertaining reasons for prospective Bidder’s failure to respond to invitations for bids. If your firm is not responding to this bid, please indicate the reason(s) by checking any appropriate item(s) below and returning this form to the Jefferson County Purchasing Director, 195 Arsenal
Street, Watertown, New York 13601. This form may be returned by mail or fax. Faxes may be sent to 315-785-
7591. Failure to submit either a bid proposal or return this form will result in removal of your firm’s name from our Bidder’s lists. Thank you for your cooperation.
We are not responding to this invitation for bid for the following reason(s)
Items or materials requested not manufactured by us or not available to our company.
Our items or materials do not meet specifications.
Specifications not clearly understood or applicable (too vague, too rigid, etc.)
Quantities too small.
Insufficient time allowed for preparation of bid.
Incorrect address used. Correct mailing address is:
Our branch/division handles this type of bid.
Correct name and mailing address is:
We are unable to bid at this time but would like to continue to receive invitations for bids.
We are unable to bid and wish to be removed from the Bidder’s list.
NAME OF FIRM:
MAILING ADDRESS:
CITY/STATE/ZIP CODE:
BY:
Signature of Representative
DATE:
Bid Number: Bid Name:
| We are not responding to this invitation for bid for the following reason(s): |
| Items or materials requested not manufactured by us or not available to our company: |
| Our items or materials do not meet specifications: |
| Specifications not clearly understood or applicable (too vague, too rigid, etc): |
| Quantities too small: |
| Insufficient time allowed for preparation of bid: |
| Incorrect address used Correct mailing address is: |
| Incorrect address used Correct mailing address is_1: |
| Our branch/division handles this type of bid: |
| Our branch/division handles this type of bid_1: |
| Correct name and mailing address is: |
| Correct name and mailing address is_1: |
| We are unable to bid at this time but would like to continue to receive invitations for bids: |
| We are unable to bid at this time but would like to continue to receive invitations for bids_1: |
| We are unable to bid at this time but would like to continue to receive invitations for bids_2: |
| NAME OF FIRM: |
| MAILING ADDRESS: |
| CITY/STATE/ZIP CODE: |
| DATE: |
| Bid Number: |
| Bid Name: |
File details come from the government source that posted it. Updated .