NOI+noncompetitive+purchase.docx

STATE OF NORTH DAKOTA

DEPARTMENT OF HEALTH AND HUMAN SERVICES

PUBLIC HEALTH

600 E BOULEVARD AVE

BISMARCK, ND 58505

NOTICE OF INTENT TO MAKE A NONCOMPETITIVE PURCHASE

6/17/2025

The State of North Dakota intends to make a purchase for which we believe there is no competition. The purpose of this notice is to determine if other sources are available and whether the procurement method is appropriate.

Vendors are permitted to submit bids or proposals for equivalent commodities or services in response to this notice. A party interested in providing these commodities or services is instructed to submit a written response to the Procurement Officer by the response deadline.

PURCHASING AGENCY: Department of Health and Human Services (DHHS), Public Health

PURCHASE DESCRIPTION: The State intends to make a noncompetitive purchase.

TITLE: Cardiac Arrest Registry to Enhance Survival (CARES)

DESCRIPTION: The CARES collects and links data from multiple sources including dispatch, 911 responders, and hospitals to create a single record for each out of hospital cardiac arrest event.

CARES identifies areas of improvement of patient care during a cardiac arrest. It identifies areas of improvement and training that increases survivability of the patient having the cardiac arrest.

REQUIREMENTS / SPECIFICIATIONS: Cardiac Arrest data management and tracking system

1. Uses a secure Web database with restricted access for authorized users.

2. Software collects and links multiple data sources such as ambulance, 911 centers, fire departments, law enforcement, etc. to create a single de-identified record for each out of hospital cardiac arrest (OHCA) event.

3. Uses a simple, HIPAA-compliant methodology to protect confidentiality.

4. Uses a variety of input methods, direct uploaded data files or online data entry.

5. Collects 9-1-1 computer-aided dispatch data for EMS response times.

6. Allows longitudinal, internal benchmarking of key performance indicators.

7. Has a large catchment area of data collected

8. Can provide different reports such as Utstein Report, Survival Report, Demographics Reports, Call Times Report, EMS CAD Times/First Responder CAD Times Reports, Hospital Reports, Hospital Benchmarking Report, Hospital Survival Report

9. Data collected from an area comprised of at least 33 states with a population exceeding 175,000,000

10. Data collected from 2,300 Emergency Medical Service Units

11. Data collected from at least 2,500 Hospitals

INTENDED SOURCE:

Emory University Woodruff Health Sciences Center 1599 Clifton Road NE Atlanta, Georgia 30322

PRICE: $17,000/year

JUSTIFICATION: Outcomes of out of hospital cardiac arrest would not improve.

QUESTIONS: A vendor may contact the Procurement Officer to discuss whether its proposed solution meets the requirements. Submit any questions or requests for clarification to the Procurement Officer as soon as possible and before the response deadline.

Angie Scherbenske IT Procurement Officer E-mail: akscherbenske@nd.gov Telephone: 701-328-6442 TTY Users call: 7-1-1

RESPONSE FORMAT: Vendors interested in submitting a response to this notice must provide the following information for consideration:

1. Company Information: Provide the name of the firm, address, and website, if available.

2. Contact Information: Provide the name of a contact person, telephone number, and email address.

3. Specifications: Vendors are instructed to examine the Purchase Description included in this notice. When preparing your response to this notice, provide a point-by-point response to each of the described requirements. Provide detailed specifications demonstrating that the offered solution meets or exceeds the requirements stated in this notice. Provide any available documents and links to information available on the vendor’s website.

4. Value-Added: Vendors may provide information about value-added features, functionality, alternatives, and additionally available components or services that are not specifically identified in the purchase description within the notice.

5. Cost: Provide detailed cost information, including any applicable shipping and handling. Responses may include pricing for any offered value-added options.

RESPONSE DEADLINE: Response Deadline June 25, 2025, 2:00 PM CT

RESPONSE INSTRUCTIONS:

ELECTRONIC SUBMISSION REQUIRED: An interested party must electronically submit their response through the State Procurement Office Online system (SPO Online) by the response deadline. This solicitation is posted on SPO Online: https://apps.nd.gov/csd/spo/services/bidder/main.htm. Upload instructions are provided below. Make sure to include your name and e-mail address when uploading responses to SPO Online.

DO NOT WAIT UNTIL THE “LAST MINUTE” TO SUBMIT A RESPONSE. We recommend uploading responses 24 hours prior to the response deadline.

Bidder must begin the electronic submission process well in advance of the response deadline to allow for transmission and resolution of any technical difficulties. Be advised that the STATE is not responsible for a vendors failure to timely submit a response due to any technical difficulties. If you experience any technical difficulties, contact the Procurement Officer listed in this notice or the State Procurement Office at infospo@nd.gov or 701.328.2740.

If documents are in the process of being uploaded when the response deadline occurs, the upload process will stop. The attempted submission will not be uploaded successfully and is ineligible for consideration. The STATE takes no responsibility for electronic submissions that are captured, blocked, filtered, quarantined, or otherwise prevented from uploading by any anti-virus software or other security software.

1. This solicitation is posted on SPO Online at: https://apps.nd.gov/csd/spo/services/bidder/main.htm

2. Select “Recent Solicitations” and find this solicitation. Solicitations are listed by close date.

3. Use “Upload Response” to upload a maximum of five (5), clearly labeled documents before the response deadline.

4. Offerors must upload their response as requested in the response instruction section of this notice.

5. The maximum file size allowed is 50mb per file.

6. There is a 50 character file name limitation for the document being uploaded.

7. There is 75 character limit in the TITLE field within SPO Online.

8. All SPO Online field entries must be alphanumeric. Dashes and underscores are allowed; however, the system does not accept other special characters such as apostrophes, & symbols, or quotation marks, etc.

9. DO NOT submit documents that are embedded (zip files), movies, wmp, encrypted, or mp3 files.

10.The vendor will receive an email confirmation from infospo@nd.gov that the upload response was received including the “File Description” for the uploaded files. Review this email to ensure all files were successfully uploaded. If the vendor does not receive an email confirmation, the upload was not successful, and you will need to upload the files again. If the vendor does not receive an email confirmation after the reattempt, contact the Procurement Officer listed in this notice or the State Procurement Office at infospo@nd.gov or 701.328.2740.

Visit https://www.omb.nd.gov/sites/www/files/documents/doing-business-with-the-state/procurement/spo-electronic-response-external-job-aid.pdf for the SPO Electronic Response Job Aid which describes how to submit an electronic response.

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