NOI#770.4000.26-001.docx

STATE OF NORTH DAKOTA

DEPARTMENT OF WATER RESOURCES

1200 MEMORIAL HIGHWAY

BISMARCK, ND 58504

NOTICE OF INTENT TO MAKE A

LIMITED COMPETITIVE PURCHASE

October 30, 2025

The State of North Dakota intends to make a purchase for which we believe there is limited competition. The purpose of this notice is to determine if other sources are available and whether the procurement method is appropriate.

Vendors are permitted to submit bids or proposals for equivalent commodities or services in response to this notice. A party interested in providing these commodities or services is instructed to submit a written response to the Procurement Officer by the response deadline.

PURCHASING AGENCY: Department of Water Resources

PURCHASE DESCRIPTION:

The State intends to conduct a limited competitive purchase.

The DWR requires specialized maintenance on 12 of the 13 motors utilized by the Devils Lake Outlets for pumping operations. The maintenance will include either reconditioning (which includes standardized procedures such as motor dismantling, mechanical parts inspection, balancing, cleaning, bearing replacement, tolerance testing, insulation testing, and vibration testing) or rewinding (which includes reconditioning as well as restoring motor’s electrical function) depending on the existing motor conditions. Neither of these items will modify, improve, or alter motor capacity or function beyond its original condition and specifications.

There are two different types of motors. The motors are either a 1250 HP vertical motor that are “GE Motors” or a 2000 HP vertical motor that are “US Motors”. The GE brand motors are approximately 8-feet tall, have a 3.5-foot diameter, and weigh approximately 11,000 pounds. The US brand motors are approximately 9.5-feet tall, have a 4-foot diameter, and weigh approximately 13,800 pounds.

The DWR does not plan to conduct maintenance on all 12 motors in a single year due to the cost and limited maintenance window (this maintenance must be completed during the winter months when the Devils Lake Outlets are shut down; this window may be as short as 4 months); instead, motors will be scheduled on a rotating, 6-year schedule based on condition and operational priorities.

Road restrictions in the spring must also be considered for timely reinstallation. As such, any prospective vendors must be located within North Dakota.

INTENDED SOURCE:

Great Plains Technical Services on Mandan, ND

PRICE:

Hourly shop rate: $110-$155

Total cost per motor will vary based on motor size from $35,000-$52,000 for reconditioning or $65,000-$92,000 for rewinding depending on size of motor.

Included in total cost is transportation expenses, labor, materials, and on-site testing expected for each motor.

JUSTIFICATION:

The motor manufacturers identified two authorized service agents in the region for the maintenance. One indicated that they cannot perform onsite inspections, instead requiring shipment of motors prior to condition testing and cost estimation. Thus, creating logistical and financial uncertainty. The other indicated that they cannot service these motors due to their size and instead recommended Great Plains Technical Service (Great Plains), which has the expertise with large, specialized motors.

Great Plains provides onsite evaluation, prioritized maintenance planning, and can perform the required servicing for all of the motors in Devils Lake. Being locally based in Mandan, they offer rapid response, reduced transportation risks, and efficient scheduling to ensure timely repairs.

Previous out-of-state servicing required winter shipment, causing delays and increased risk of damage due to hazardous winter transport conditions.

QUESTIONS:

A vendor may contact the Procurement Officer to discuss whether its proposed solution meets the requirements. Submit any questions or requests for clarification to the Procurement Officer as soon as possible and before the response deadline.

Joe Morrissette Procurement Officer E-mail: joemorrissette@nd.gov Telephone: (701) 328-4950 TTY Users call: 7-1-1

RESPONSE FORMAT:

Vendors interested in submitting a response to this notice must provide the following information for consideration:

· Company Information: Provide the name of the firm, address, and website, if available.

· Contact Information: Provide the name of a contact person, telephone number, and email address.

· Specifications: Vendors are instructed to examine the Purchase Description included in this notice. When preparing your response to this notice, provide a point-by-point response to each of the described requirements. Provide detailed specifications demonstrating that the offered solution meets or exceeds the requirements stated in this notice. Provide any available documents and links to information available on the vendor’s website.

· Value-Added: Vendors may provide information about value-added features, functionality, alternatives, and additionally available components or services that are not specifically identified in the purchase description within the notice.

· Cost: Provide detailed cost information, including any applicable shipping and handling. Responses may include pricing for any offered value-added options.

RESPONSE DEADLINE:

Thursday November 6, 2025 at 5:00 PM CT

RESPONSE INSTRUCTION:

ELECTRONIC SUBMISSION REQUIRED: An interested party must electronically submit their response through the State Procurement Office Online system (SPO Online) by the response deadline. This solicitation is posted on SPO Online: https://apps.nd.gov/csd/spo/services/bidder/main.htm. Upload instructions are provided below. Make sure to include your name and e-mail address when uploading responses to SPO Online.

DO NOT WAIT UNTIL THE “LAST MINUTE” TO SUBMIT A RESPONSE. We recommend uploading responses 24 hours prior to the response deadline.

Bidder must begin the electronic submission process well in advance of the response deadline to allow for transmission and resolution of any technical difficulties. Be advised that the STATE is not responsible for a vendors failure to timely submit a response due to any technical difficulties. If you experience any technical difficulties, contact the Procurement Officer listed in this notice or the State Procurement Office at infospo@nd.gov or 701.328.2740.

If documents are in the process of being uploaded when the response deadline occurs, the upload process will stop. The attempted submission will not be uploaded successfully and is ineligible for consideration. The STATE takes no responsibility for electronic submissions that are captured, blocked, filtered, quarantined, or otherwise prevented from uploading by any anti-virus software or other security software.

1. This solicitation is posted on SPO Online at: https://apps.nd.gov/csd/spo/services/bidder/main.htm

2. Select “Recent Solicitations” and find this solicitation. Solicitations are listed by close date.

3. Use “Upload Response” to upload a maximum of five (5), clearly labeled documents before the response deadline.

4. Offerors must upload their response as requested in the response instruction section of this notice.

5. The maximum file size allowed is 50mb per file.

6. There is a 50 character file name limitation for the document being uploaded.

7. There is 75 character limit in the TITLE field within SPO Online.

8. All SPO Online field entries must be alphanumeric. Dashes and underscores are allowed; however, the system does not accept other special characters such as apostrophes, & symbols, or quotation marks, etc.

9. DO NOT submit documents that are embedded (zip files), movies, wmp, encrypted, or mp3 files.

10.The vendor will receive an email confirmation from infospo@nd.gov that the upload response was received including the “File Description” for the uploaded files. Review this email to ensure all files were successfully uploaded. If the vendor does not receive an email confirmation, the upload was not successful, and you will need to upload the files again. If the vendor does not receive an email confirmation after the reattempt, contact the Procurement Officer listed in this notice or the State Procurement Office at infospo@nd.gov or 701.328.2740.

Visit https://www.omb.nd.gov/sites/www/files/documents/doing-business-with-the-state/procurement/spo-electronic-response-external-job-aid.pdf for the SPO Electronic Response Job Aid which describes how to submit an electronic response.