NOI+325-24-900-044.docx

STATE OF NORTH DAKOTA

DEPARTMENT OF HEALTH AND HUMAN SERVICES

NORTH DAKOTA STATE HOSPITAL

2605 CIRCLE DRIVE

JAMESTOWN, ND 58401

NOTICE OF INTENT TO MAKE A NONCOMPETITIVE PURCHASE

SOLICITATION NUMBER: 325-24-900-044

July 3, 2024

The state of North Dakota intends to make a purchase for which we believe there is no competition. The purpose of this notice is to determine if other sources are available and whether the procurement method is appropriate.

Vendors are permitted to submit bids or proposals for equivalent commodities or services in response to this notice. A party interested in providing these commodities or services is instructed to submit a written response to the Procurement Officer by the Response Deadline.

PURCHASING AGENCY: ND Department of Health and Human Services, North Dakota State Hospital (State)

PURCHASE DESCRIPTION: The State intends to make a noncompetitive purchase for the Intended Source to provide comprehensive consulting services to meet the specific needs of State. The Intended Source shall enhance operational efficiency, improve service delivery, and ensure compliance with regulatory standards. The detailed scope of services includes:

Needs Assessment and Analysis: Conduct thorough assessments to identify current challenges, gaps, and opportunities for improvement within State’s operations.

Strategic Planning: Develop strategic plans to align with State’s mission and goals to achieve sustainable improvements in service quality and efficiency.

Process Improvement: Implement methodologies, such as Lean Six Sigma to streamline processes, reduce waste, and optimize resource utilization.

Policy Development and Implementation: Assist in the formulation and implementation of nursing/clinical policies and procedures to address Joint Commission requirements, ensuring compliance.

Training and Capacity Building: Provide training programs tailored to nursing/clinical staff needs, aimed at enhancing skills, fostering a culture of continuous improvement, and ensuring adherence to best practices.

Performance Monitoring and Evaluation: Establish monitoring mechanisms to track progress, evaluate outcomes, and, as necessary, make data-driven adjustments to strategies.

Project Management: Oversee the implementation of initiatives, ensuring adherence to timelines, budget constraints, and quality standards.

Key Milestone Dates:

Required Delivery Date: Services shall commence immediately upon contract start date.

Completion Date: The completion of each phase of the consulting services shall be mutually agreed upon between the Intended Source and State and specified in project plans developed during the needs assessment phase.

Delivery Location: All consulting services shall be delivered onsite at State’s campus.

This comprehensive service offering aims to foster a collaborative partnership between the Intended Source and State, driving measurable improvements in operational effectiveness and service delivery.

INTENDED SOURCE:

DCCS Consulting 205 Hackney Circle Wilmington, DE 19803

PRICE: The total cost for the initial 6-month consulting period is $80,000 for the period of August 1, 2024, through January 31, 2025. State reserves the right to execute one additional option to renew the Agreement under the same terms and conditions for a period of 12 months. State and Intended Source may adjust the amount for the renewal period.

JUSTIFICATION: To State’s knowledge, the Intended Source is the only entity that has the expertise and experience with state sponsored behavioral health hospitals, extensive behavioral health operational assessment experience, Evidence Based Design Accreditation and Certification from the Center for Health Design, and Nurse Executive Advanced-Board Certified (NEA-BC) from the American Nurses Credentialing Center.

QUESTIONS:

A vendor may contact the Procurement Officer to discuss whether its proposed solution meets the requirements. Submit any questions or requests for clarification to the Procurement Officer as soon as possible and before the Response Deadline.

Jason Vaagen Procurement Officer E-mail: jevaagen@nd.gov Telephone: (701)857-8503 TTY Users call: 7-1-1

RESPONSE FORMAT:

Vendors interested in submitting a response to this notice must provide the following information for consideration:

· Company Information: Provide the name of the firm, address, and website, if available.

· Contact Information: Provide the name of a contact person, telephone number, and email address.

· Specifications: Vendors are instructed to examine the Purchase Description included in this notice. When preparing your response to this notice, provide a point-by-point response to each of the described requirements. Provide detailed specifications demonstrating that the offered solution meets or exceeds the requirements stated in this notice. Provide any available documents and links to information available on the vendor’s website.

· Value-Added: Vendors may provide information about value-added features, functionality, alternatives, and additionally available components or services that are not specifically identified in the purchase description within the notice.

· Cost: Provide detailed cost information, including any applicable shipping and handling. Responses may include pricing for any offered value-added options.

RESPONSE DEADLINE: July 10, 2024, at 3:00 pm CT.

RESPONSE INSTRUCTION:

ELECTRONIC SUBMISSION REQUIRED: An interested party must electronically submit their response through the State Procurement Office Online system (SPO Online) by the Response Deadline. This solicitation is posted on SPO Online: https://apps.nd.gov/csd/spo/services/bidder/main.htm. Upload instructions are provided below. Make sure to include your name and e-mail address when uploading responses to SPO Online.

DO NOT WAIT UNTIL THE “LAST MINUTE” TO SUBMIT A RESPONSE. We recommend uploading responses 24 hours prior to the Response Deadline.

Bidder must begin the electronic submission process well in advance of the Response Deadline to allow for transmission and resolution of any technical difficulties. Be advised that the STATE is not responsible for a vendor’s failure to timely submit a response due to any technical difficulties. If you experience any technical difficulties, contact the Procurement Officer listed in this notice or the State Procurement Office at infospo@nd.gov or 701.328.2740.

If documents are in the process of being uploaded when the Response Deadline occurs, the upload process will stop. The attempted submission will not be uploaded successfully and is ineligible for consideration. The STATE takes no responsibility for electronic submissions that are captured, blocked, filtered, quarantined, or otherwise prevented from uploading by any anti-virus software or other security software.

1. This solicitation is posted on SPO Online at: https://apps.nd.gov/csd/spo/services/bidder/main.htm

2. Select “Recent Solicitations” and find this solicitation. Solicitations are listed by close date.

3. Use “Upload Response” to upload a maximum of five (5), clearly labeled documents before the Response Deadline.

4. Offerors must upload their response as requested in the response instruction section of this notice.

5. The maximum file size allowed is 50mb per file.

6. There is a 50-character file name limitation for the document being uploaded.

7. There is a 75-character limit in the TITLE field within SPO Online.

8. All SPO Online field entries must be alphanumeric. Dashes and underscores are allowed; however, the system does not accept other special characters, such as apostrophes, & symbols, or quotation marks, etc.

9. DO NOT submit documents that are embedded (zip files), movies, wmp, encrypted, or mp3 files.

10.The vendor will receive an email confirmation from infospo@nd.gov that the upload response was received including the “File Description” for the uploaded files. Review this email to ensure all files were successfully uploaded. If the vendor does not receive an email confirmation, the upload was not successful, and you will need to upload the files again. If the vendor does not receive an email confirmation after the reattempt, contact the Procurement Officer listed in this notice or the State Procurement Office at infospo@nd.gov or 701.328.2740.

Visit https://www.omb.nd.gov/sites/www/files/documents/doing-business-with-the-state/procurement/spo-electronic-response-external-job-aid.pdf for the SPO Electronic Response Job Aid which describes how to submit an electronic response.