NOI Sources Sought Notice_JEOL service agreements.docx

NIST Document Type: Combined Notice of Intent to Sole Source & Sources Sought Notification Procurement Identifier: NIST-AMD-F-STCAG-SSN-25-02168 Title: Preventative Maintenance and Routine Repair Service Agreement for Scientific Instrument(s)

BACKGROUND:

***THIS IS A COMBINED SOURCES SOUGHT NOTICE AND NOTICE OF INTENT TO SOLE SOURCE*** The National Institute of Standards and Technology (NIST) is seeking information from sources that may be capable of providing routine repair and preventive maintenance services for two mass spectrometer instruments manufactured by JEOL USA. If no alternate sources are identified, the Government intends to issue a Sole Source Award to Joel USA (11 Dearbordn RD Peabody, MA 01960) under the authority of FAR 13.106-1(b).

The Surface and Trace Chemical Analysis Group (STCAG) of the Materials Measurement Science Division (MMSD) of the Materials Measurement Laboratory (MML) has significant research efforts in the fields of forensic science and homeland security. One of the major foci of these efforts surrounds development, evaluation, and quantification of real-world illicit drug samples through our Rapid Drug Analysis and Research (RaDAR) program. To enhance the capabilities of the STCAG and the Materials Measurement Science Division (MMSD) as a whole, the STCAG heavily utilizes a Direct Analysis in Real Time (DART) system that is coupled to two (2) mass spectrometers: (1) JEOL JMS-T100LP ACCUTOF LC-PLUS -Yeti and (2) JMS-T100LP ACCUTOF LC-PLUS -Shark. These systems require annual maintenance to avoid down time and costly repairs and ensure our ability to continue to support critical partnerships through the RaDAR program.

Market research has shown that Jeol USA is the sole factory authorized provider of service and sales in the United States and Canada. Jeol has provided this acknowledgment in writing and stated it has no authorized third-party service providers.

NAICS code for this requirement will be 811210 – Electronic and Precision Equipment Repair and Maintenance with a small business size of $30.0M.

No solicitation package will be issued. This notice of intent is not a request for competitive quotations; however, interested parties who regard themselves as capable of fulfilling these requirements are invited to submit responses to the Government for consideration. Responses received by 2:00PM EST on 7/17/2025 will be considered by the Government.

A determination by the Government not to compete the proposed acquisition based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

HOW TO RESPOND TO THIS NOTICE:

In responding to this notice, please DO NOT PROVIDE PROPRIETARY INFORMATION. Please include only the following information, readable in either Microsoft Word 365, Microsoft Excel 365, or .pdf format, in the response. Submit the response by email to the Primary Point of Contact and, if specified, to the Secondary Point of Contact listed at the bottom of this notice as soon as possible, and preferably before the closing date and time of this notice.

· Provide the complete name of your company, address, name of contact for follow-up questions, their email, their phone number and, if your company has an active registration in https://sam.gov, your company’s Unique Entity ID (UEI).

· Details about what your company is capable of providing that meets or exceeds NIST’s minimum requirements.

· Whether your company is an authorized reseller of the product or service being cited and evidence of such authorization.

· Identify any aspects of the description of the requirements in the BACKGROUND section above that could be viewed as unduly restrictive or create unnecessary barriers that adversely affect your firm’s ability to fully participate in a procurement for such services and explain why. Please offer suggestions for how the requirements could be organized or structured to encourage the participation of small businesses.

· For the NAICS code

· Indicate whether your company is (a) a small business or (b) other than small business. See the Table of Small Business Size Standards and the associated .pdf download file for small business size standards and additional information.

· If you believe the NAICS code listed in this notice is not the best NAICS code for the type of product addressed in this notice, identify an alternative NAICS code that you believe would be more appropriate for the planned procurement.

· If your firm has existing Federal Supply Schedule contract(s) or other contracts for products or services against which the Department may be able to place orders, identify the contract number(s) and other relevant information.

· Describe your firm’s experience (as a prime, subcontractor, or consultant) providing the products or services described in Background section.

· Provide any other information that you believe would be valuable for the Government to know as part of its market research for this requirement.

Please let us know if you would like to engage to get a better understanding of the requirement or need additional information about the Government’s requirement for the products or services described in the Background section.

IMPORTANT NOTES:

The information received in response to this notice will be reviewed and considered so that the NIST may appropriately solicit for its requirement soon.

This notice should not be construed as a commitment by the NIST to issue a solicitation or ultimately award a contract.

Responses will not be considered as proposals or quotations.

No award will be made because of this notice.

The NIST is not responsible for any costs incurred by the respondents to this notice.

The NIST reserves the right to use information provided by respondents for any purpose deemed necessary and appropriate.

Thank you for taking the time to submit a response to this request.