NOI Sole Souce for X-RAY Scanning Systems_HQ0034_26_NOI_SOLESOURCE_XRAY.pdf

DEPARTMENT OF WAR

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

ACQUISITION DIRECTORATE

THIS IS NOT A REQUEST FOR QUOTE

THIS IS A NOTICE OF THE GOVERNMENT’S INTENT TO ISSUE A SOLE SOURCE

AWARD FOR AN X-RAY SCREENING SYSTEM

1. Description

This Notice is issued in accordance with Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) Part 5.101, Pre-solicitation Notice.

The Department of War (DOW), Washington Headquarters Services, Acquisition Directorate, (WHS/AD) intends to award a sole source contract under the authority of RFO Part 12.102 (a) and 12.201-1, which implements 41 U.S.C. 1901 to Astrophysics, Inc. for an X-ray screening system, Model XIS-6545DV, as the vendor has capability provide the system with the required dimensions along with meeting the security and delivery requirements. The x-ray model is capable of screening carry-on and medium-sized luggage, the system will support security operations requiring high-resolution imaging, dual-energy material discrimination, and TSA/ECAC-compliant detection capabilities.

Astrophysics’ Model XIS 6545DV, represents the only model with the minimum performance, safety, operational standards, and dimensions to meet the Government’s requirements.

2. Technical Specifications:

Quantity of (2) – XIS 6545DV Model X-ray machine(s).

• Overall dimensions: L x W x H 213.0 cm x 106.4 cm x 129.0 cm

• Tunnel Opening (W x H) 25.1 cm x 45.4 cm 25.6” x 17.5”

• Max Object Size (W x H) 24.5 cm x 44.5 cm 25.4” x 17.5”

• Conveyor Speed 23cm (45ft/min) forward or Reverse

• Conveyor Height 69.1cm (27.2”) from floor

• Conveyor Capacity 165 kg (364 lbs)

• Weight 800 Kgs (1764) lbs

• ONBOARD PC

• Processor Intel Core II DUO Technology 3.0 GHz

• Memory 2.0 GB HDD

• Graphics Interface SVGA Adaptor with 256 MB video RAM

• Operating System Windows XP Pro

Quantity of (2) - 0.5m entry and 0.5m exit roller tables

X-Ray Generator & Imaging

• Voltage: Dual 180 kV (operating at 165 kV)

• Tube Current: Dual 1.2 mA

• Wire Resolution: 41 AWG typical

• Steel Penetration: 41 mm typical

• Cooling: Sealed dielectric oil bath with forced air

• Duty Cycle: 100%, no warmup required

• Beam Direction: Diagonally upward

Computer & Display

• Operating System: Windows®

• Memory: 8 GB RAM

• Storage: 256 GB SSD

• Monitors: Dual 21.5” displays, 1920 × 1080 resolution

Environmental

• Operating Temperature: 0°C to 40°C

• Storage Temperature: –20°C to 60°C

• Humidity: Up to 95% non-condensing

Electrical

• Power Requirements:

• 110 VAC ±10%, 50/60 Hz, 20 A max

• 220 VAC ±10%, 50/60 Hz, 15 A max

• UPS: Supports computer operation

Health & Safety

• Compliant with USFDA CDRH 21-CFR 1020.40 (Cabinet X-Ray Systems)

• Radiation Leakage: <0.1 mR/hr (below federal limit of 0.5 mR/hr)

3. Contract Management:

1) Coordination: The contractor shall provide all equipment, material, and manpower to:

(a) Coordinate the delivery of product through WHS OSS and the OMC Transportation Office on Naval Station Guantanamo Bay (NSGB) also referred to as “GITMO” for a two-part delivery.

(b) Product will be delivered to (1) Blount Island in Jacksonville, Florida (JAXPORT) for shipment to (2) NSBG via the barge.

(d) Coordinate receiving equipment upon arrival in NSGB.

(e) Un-carton, install, and calibrate X-ray systems in accordance with the manufacturer’s standards.

(f) Vendor must be authorized to ship to OCONUS locations

(g) Foreign vendors are not authorized to supply aftermarket equipment based on OCONUS security requirements

(h) Vendor must be a U.S. company/manufacturer.

4. Shipping/Delivery and Security Requirements:

(a) Codes: The Contractor shall comply with the Occupation Safety and Health Administration (OSHA) laws and regulations (https://www.osha.gov/) or the U.S. Army Corps of Engineers EM 385-1-1, Safety and Health Requirements Manual (http://www.usace.army.mil/Safety-and- Occupational-Health/EM-385-1-1-2008-Being-Revised/).

The contractor will be responsible for supplying all security-related information to the WHS OSS Government POC/SSR four days prior to delivery of the products.

(b) The contractor is responsible for all trash removal.

(c) The contractor will ensure that all items listed above are properly packaged to safeguard against damage during transportation and delivery.

(d) The contractor will be responsible for the following Un-carton, install, and calibrate X-ray systems in accordance with the manufacturer’s standards

(e) Warranty: Product shall carry a minimum 1-year warranty. The contractor shall provide an electronic version of the warranty, maintenance, and sustainability information on all products provided as a part of this contract.

Provide the Special Security Representative (SSR) POC with the following information at least 96 hours prior to scheduled delivery: TCN: TCN WILL BE PROVIDED ON THE FINALIZED PURCHASE /DELIVERY ORDER. TCNs are unique identifiers, and they can only be used once. Given the size of this order, multiple TCNs will most likely be necessary. The method of packing and shipping these items will determine the number of TCNs required. For example, if individual boxes are sent, they will each need a TCN. However, if the boxes are palletized and shrink-wrapped, one TCN can be used on both the shipping label and packing list. Also, receiving, processing, and shipping these items will be much easier if the vendor can provide the following information prior to shipment to JAXPORT.

• Name of Delivery Company.

• Contract Number

• Tracking Number

• Shipping Company

• Ship From Address

• Ship To Address

• Items shipped listed by CLIN and quantity for each line item in the contract

• Date Of Shipment

• Full name (to include middle name) of the driver and all helpers.

• Complete social security number of the driver and all helpers.

• Date of birth of the driver and all helpers.

• Place of birth of the driver and all helpers.

• Citizenship status of the driver and all helpers.

• If not a citizen of the United States, must provide a copy of the individual’s social security card, green card, and driver’s license.

• Delivery vehicle license tag state and number.

At the time of delivery, the driver must have a valid driver’s license, current vehicle registration, and proof of insurance to obtain entry.

2) Packing: The contents of each truck shall be loaded with like and kind items. The Shipping Coordinator shall provide an electronic list of contents of each shipment two days prior to delivery. The driver shall provide packing slips itemizing the contents of each load for use by the Government.

3) Arrival: The product shall not ship directly to the installation site from the manufacturer(s) without prior coordination. Delayed, expedited or uncoordinated deliveries shall be at no additional cost to the Government.

4) Offloading: The Contractor shall not provide labor to offload the truck. The Government warehouse staff at the loading dock will unload the product from the truck(s). The contractor shall deliver all goods under the contract to the Government consolidation point below.

Destination for goods under this contract is the local JTF-GTMO/OMC Warehouse. The Contractor shall provide packing slips itemizing the contents of each load for use by the Government. These will be used to verify receipts during off-loading.

5) Laborers: The Contractor shall take responsibility for the behavior and work quality for all staff and subcontractors involved in the delivery and installation. If applicable, escort rules set by the Government facility are to be strictly followed.

6) Trash Removal: Trash removal is the responsibility of the Contractor. Dumpsters are available at the loading dock.

• Technical capability statement directly addressing the required Technical Specifications, Security, verification of being a U.S. Based company/manufacturer and ability to meet the shipping and delivery requirements.

• Business size classification under NAICS 334517

• Point of contact information

*Equivalent systems meeting or exceeding the technical specifications, security and shipping/delivery requirements may be considered.

This notice of intent is NOT a request for proposals or quotations. A determination by the Government not to compete this proposed action based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely to determine whether conducting a competitive procurement is in the best interest of the Government. The Government will not reimburse any costs incurred in preparing or submitting a response to this notice. The Government reserves the right to cancel the sole source award at any time.

7. Contracting Office Washington Headquarters Services 4800 Mark Center Drive, Suite 09F09 Alexandria, VA 22350

8. Primary Point of Contact Brandon Mitchell Contracting Officer Email: brandon.o.mitchell.civ@mail.mil

Secondary Point of Contact Malik Brown E-mail: malik.r.brown7.civ@mail.mil