NOI SAM CSS PCA-NIEHS-11555.pdf

Synopsis No. 75N98027Q00002

Hospital and Laboratory Support Division Office of Logistics and Operations (OLAO) Office of Acquisition and Logistics Management (OALM)

Title: Maintenance Agreement for the Leica UC7 Ultramicrotome

Combined Synopsis Solicitation

SYNOPSIS

General Information

Document Type: Combined Synopsis/Solicitation Synopsis Number: 75N98027Q00002 Posted Date: October 09, 2026 Original Response Date: October 19, 2026 Current Response Date: October 19, 2026 Set Aside: N/A NAICS Code: 811210

Contracting Office Address

National Institutes of Health (NIH), Office of the Director (OD) Office of Logistics and Operations (OLAO) Office of Acquisition and Logistics Management (OALM) Hospital and Laboratory Support Division 6701 Rockledge Drive Bethesda, MD 20817

Description

INTRODUCTION

THIS IS A COMBINED SYNOPSIS/SOLICITATION NON-COMPETITIVE (NOTICE OF

INTENT) TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING

FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

The solicitation number is 75N98027Q00002. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition (including brand-name, if applicable). This is intended to be a firm-fixed price contract and awarded using a lowest price technically acceptable approach.

The National Institutes of Health (NIH) intends to negotiate and award a contract without providing for full and open competition (Including brand-name) to:

Leica Microsystems Inc.

10 Parkway North, Suite 300, Deerfield, IL 60015

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811210 with a Size Standard $34.0 mil.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2005-99-1, July 16, 2018. This acquisition is conducted under the procedures as prescribed in FAR 12.603 at an amount not exceeding the simplified acquisition threshold ($350,000).

STATUTORY AUTHORITY

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

GENERAL INFORMATION

1. Title: Maintenance Agreement for the Leica UC7 Ultramicrotome

Background Information: The CMPB EM core laboratory need this service agreement for maintenance and repairs on this equipment. The maintenance agreement on the Leica EM UC7 Ultramicrotome expires on 10/22/2026. This equipment is used to support DIR and DTT labs and complete projects in a timely manner. This Service Agreement includes one (1) preventative maintenance visit per year service, which the system would by fully serviced and checked to its original performance and specification. All spare parts, travel and labor costs needed to get the equipment to its original specification following a breakdown are included. (Consumable parts and imaging lasers not included).

Scope: This statement of work will be used to execute a preventative maintenance agreement including inspection/preventative maintenance by a factory trained field service technician once a year during the contract period.

Objectives: The Leica EM UC7 Ultramicrotome enable automated ultrathin tissue sectioning of the CMPB EM Core. The requested maintenance will help to maximize performance of the instrument by proactively addressing potential issues during once yearly site visits from an experienced field engineer. This plan minimizes instrument downtime by utilizing factory-trained and qualified engineers to accurately diagnose and resolve system problems, ensuring the CMPB staff work at full capacity.

Requirements

Tasks: This contract shall include one (1) preventive maintenance inspection during the contract period. Service and Maintenance covers repairs and preventative maintenance of the system.

Service shall be performed by a factory trained Field Service engineer. Service should consist of but not limited to inspection and examination of all functioning parts, through cleaning, proper lubrication, replacement or repair of worn or un-serviceable parts, adjustment and calibration made with the expressed intent of maintaining the instrument of the manufacturer’s original specifications. When necessary, this includes complete dismantling, parts replacements, reassembly and thorough testing and adjusting. Additionally, emergency repair service shall be provided on an unlimited basis during the basis during of this contract at no additional cost to the Government. The contract shall also furnish all required replacement parts at no additional cost to the Government, with the exception of consumables and imaging laser parts. Parts shall be new and meet original equipment specifications. Leica and its Exclusive Regional Dealers (ERD) networks are the only authorized source of factory-trained engineers to service and repair Leica Microsystem/Biosystems Division equipment.

Deliverables: The contractor shall provide verification of the completion of tasks outlined in 2.1 of the Government.

Schedule: This preventive maintenance agreement will cover:

one base year (10/23/2026 – 10/22/2027), option year 1 (10/23/2027 – 10/22/2028), option year 2 (10/23/2028 – 10/22/2029), option year 3 (10/23/2029 – 10/22/2030), option year 4 (10/23/2030 – 10/22/2031).

Government Furnished Property: This agreement covers the Leica EM UC7 Ultramicrotome (SN: 597268) owned by the Government.

Period of Performance: This is a base year and 4 option year periods for the duration of the maintenance agreement as specified in the resulting contract or purchase order. The ultimate contract period of performance if all options are exercised shall be October 23, 2026 – October 22, 2031.

Delivery Location:

NIH/NIEHS

111 TW Alexander Drive Research Triangle Park, NC 27709

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include a technical proposal, a cost-price proposal, the period of performance, the Unique Entity ID (UEI), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

http://www.sam.gov/

• FAR 52.204-7, System for Award Management, applies to this acquisition.

• The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any additional instructions as required.

• The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

o A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party.

The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award. Add additional evaluation criteria as required.

• FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

• Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

• The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

Submission Requirements: Responses must include sufficient information to demonstrate the respondent’s capability to provide the required product or service. Price quotations shall include, at a minimum: unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information. Evaluation factors may include, but are not limited to: Equipment Capability, Equipment Warranty and Maintenance Coverage, Delivery, Price, past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations. Leica and its Exclusive Regional Dealers (ERD) networks are the only authorized source of factory-trained engineers to service and repair Leica Microsystem/Biosystems Division equipment.

Respondents claiming to be manufacturers or authorized resellers of a specified brand-name product must provide:

(a) Product, catalog, model, and/or part number(s);

(b) Product description;

(c) Documentation demonstrating that the offered item meets all required salient characteristics;

(d) Quantity;

(e) Estimated price or cost;

(f) Shipping, handling, and/or installation charges; and

(g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by October 19, 2026 at 1:00 PM Eastern time and must reference solicitation number 75N98027Q00002. Responses may be submitted electronically to http://www.sam.gov/

Ms. Luz Casey, Program Specialist/Contracting Specialist at Luz.Casey@nih.gov. Fax responses will not be accepted.

Contact Information:

Contract Specialist/Program Specialist: Luz Casey Email: Luz.Casey@nih.gov

"All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.”

mailto:Luz.Casey@nih.gov