NOFO Revised FINAL 3 9.pdf

U.S. DEPARTMENT OF STATE

NOTICE OF FUNDING OPPORTUNITY

2023 WILLIAM D. CLARKE, SR. DIPLOMATIC

SECURITY FELLOWSHIP PROGRAM

Table of Contents:

Section A. Funding Opportunity Description

A1. Background

A2. Program Goals

A3. Expected Results

A4. Main Activities

A5. Performance Indicators

A.6. Substantial Involvement

Section B. Federal Award Information

B1. Available Funding

B2. Award Management

Section C. Eligibility Information

C1. Eligible Applicants

C2. Cost Share

C3. Other – Eligibility Criteria

Section D. Application and Submission Information

D1. Address to request Application Package

D2. Content and Form of Application Submission

D3. Unique entity identifier (UEI) and System for Award Management (SAM)

D4. Submission Dates and Times

D5. Funding Restrictions

D6. Other Submission Requirements – Proposal Format Requirements

Section E. Application Review Information

E1. Criteria

E2. Review and Selection Process

E3. Federal Awardee Performance & Integrity Information System

Section F. Federal Award Administration Information

F1. Federal Award Notices

F2. Administrative and National Policy Requirements

F3. Reporting

Section G. Federal Awarding Agency Contact

G1. Agency Contact

G2. Questions

Section H. Other Information

H1. Conflict of Interest

H2. Applicant Vetting

H3. Marking Policy

H4. Evaluation Policy

H5. Monitoring Site Visits

H6. Privacy Disclosure

Attachments:

Appendix 1: Budget Template

2: Budget Guidelines

3. Proposal Submission Instructions

U.S. DEPARTMENT OF STATE

NOTICE OF FUNDING OPPORTUNITY (NOFO)

2023 WILLIAM D. CLARKE, SR. DIPLOMATIC SECURITY

FELLOWSHIP PROGRAM

Section A. Funding Opportunity Description

Announcement Type: New

Funding Title: 2023 William D. Clarke, Sr. Diplomatic Security Fellowship

Program

Assistance Instrument type: Cooperative Agreement

Funding Opportunity Number: SFOP0008706

Funding Type: Discretionary

Assistance Listing Number: 19.207

Funding Amount: $1,500,000

Funding Authority: Department of State Basic Authorities

Source of Funding: Diplomatic and Consular Programs

Funding Activity Category: Education

Cost-Sharing Requirement: Not Required

Number of Awards: One award (1)

Project Duration: 38 months

Key Dates:

1. Application must be submitted by 11.59 P.M. Eastern

Standard Time (EDT) on May 10, 2022

2. Questions must be submitted by 11:59 P.M. Eastern

Standard Time (EDT) on April 28, 2022

3. Notification of winning proposal expected by early

June 2022

Application Submission: Application must be submitted through www.grants.gov

Electronic Requirement: Yes

Eligibility Category: U.S. non-profit/nongovernmental organizations subject to section 501 (c) (3) of the U. S. tax code and U.S. institutions of higher education (public and private). Eligible applicants must provide proof of their 501(c) (3) eligibility status, as determined by the Internal Revenue Service.

Pursuant to 2 CFR 200.400, it is a U.S. Department of State policy not to award profit under federal assistance instruments.

Type of Applicant: Organizations only. Individuals are not eligible to apply

Number of Applications: One (1) per applicant organization http://www.grants.gov/

Executive Summary:

The Bureau of Global Talent Management, Office of Talent Acquisition (GTM/TAC) at the U.S.

Department of State (DOS) announces this Notice of Funding Opportunity (“NOFO”) for the 2023

William D. Clarke, Sr. Diplomatic Security Fellowship Program (Clarke DS Fellowship). A cooperative agreement for up to $1,500,000 (USD) in FY22 Diplomatic Programs funds will be awarded, pending availability of funds, for work that will support programmatic, financial, and administrative activities for the 2023 Clarke DS Fellowship program. It will include outreach, facilitating and assisting in the selection of fellows, tracking and monitoring of fellows, maintaining of databases and statistics related to the program, program and financial reporting requirements, financial disbursements, travel, lodging and logistical arrangements. The Recipient will designate dedicated staff to serve as liaisons with GTM/TAC on all aspects of these programs. The Recipient will need to be attentive and responsive to the needs of the fellows and those of the Department. The Recipient will need to demonstrate dedication and commitment in pursuing the goals of the programs.

This funding opportunity is posted on www.grants.gov and may be amended. Answers to questions from eligible interested organizations will be posted as attachments to this NOFO. Applicants should regularly check the www.grants.gov website for the most recent information pertaining to this funding opportunity.

It is the responsibility of the applicant to ensure that the application package has been received by www.grants.gov in its entirety; there are steps that you should take immediately in order to make your submissions by the deadline. Incomplete applications will be considered ineligible. Applicants are urged to begin the application process well before the submission deadline. No exceptions will be made for applicant organizations that have not completed the necessary steps.

Department of State bears no responsibility for data errors resulting from transmission or conversion processes associated with electronic submissions via www.grants.gov. Incomplete application packages will not be considered.

The Federal award will be signed by the Department of State Grants Officer. The Grants Officer is a USG official delegated the authority by the DOS Procurement Executive to award and administer the award.

The award Agreement is the only authorizing document and will be issued electronically through the

State Assistance Management System (SAMS Domestic).

A1. Background

Established in 2022, the new William D. Clarke, Sr. Diplomatic Security Fellowship Program (Clarke DS

Fellowship) will be one of the Department of State’s premiere diversity recruitment programs and fundamental to increasing the representation of diverse groups in the U.S. Foreign Service, in addition to creating a pipeline of Diplomatic Security (DS) talent. The program’s aim is to attract highly talented and qualified candidates to the Diplomatic Security Service who represent ethnic, racial, gender, social, and geographic diversity. The Department invests in the fellows by providing financial assistance towards the completion of a two-year master’s degree in an area relevant to diplomatic security. Additionally, fellows receive professional development training, two summer practicums and mentoring by DS Special

Agents. Fellows enter the Foreign Service as DS Special Agents upon completion of their degree program and Foreign Service entry requirements. Successful candidates are obligated to a minimum five years of service in an appointment as a Foreign Service DS Special Agent. We anticipate 8 graduate fellowships will be awarded for the 2023 cohort, although that number may be subject to change. The program encourages application from women, minority groups historically underrepresented in the Foreign

Service, and those with financial need.

http://www.grants.gov/ http://www.grants.gov/

A2. Program Goals and Objectives

Effective management of the Clarke DS Fellowship program is fundamental to its overall success. The

Department is fully invested in this program and seeks to establish and maintain a program of integrity and high quality. The goals and objectives of the Fellowship program, include, but are not limited to:

Program Goals

• Contribute to a Foreign Service that reflects the diversity of the United States.

• Develop new Diplomatic Security talent for the Department of State’s Foreign Service at the graduate level.

Program Objectives

• Attract and recruit highly talented and qualified candidates from across the United States who represent ethnic, racial, gender, social, and geographic diversity to a Foreign Service career in the

U.S. Department of State through a program of educational support and professional development.

• Provide candidates and fellows with information on the service elements, benefits, challenges, and requirements of a Foreign Service Diplomatic Security career.

• Provide candidates and fellows with information on the benefits and obligations of the Fellowship and need to complete Foreign Service entry requirements including obtaining and maintaining required clearances (security, suitability, and medical), passing all physical readiness and fitness for duty requirements, and passing the Foreign Service Specialist Oral Assessment (FSSOA).

• Provide funding to assist fellows towards completing graduate degrees in academic disciplines representing the Diplomatic Security skill needs of the Department’s Foreign Service.

• Enhance fellows’ understanding of the work of a DS Special Agent and the lifestyle of the

Foreign Service through a domestic practicum in Washington D.C. and an overseas practicum at a

U.S. embassy, consulate, or mission.

• Provide fellows with mentoring and professional development training to expose them to information that will help to prepare them to be successful Foreign Service DS Special Agents.

• Administer the program in a strategic and efficient way that produces the intended results.

A3. Expected Results

Based on the goals and objectives of the program, expected results include, but are not limited to the following:

• Recruitment activities will target diverse candidates and institutions across the United States and highlight the Department of State’s commitment to building a workforce that represents the broad and inclusive elements of our nation’s diversity.

• The applicant pool will represent ethnic, racial, gender, social, and geographic diversity.

• Candidates’ knowledge of the benefits, challenges, and requirements of a Foreign Service career will increase.

• Eight (8) fellows will be selected through a highly competitive nationwide selection process.

• Fellows will be prepared for careers with the Department of State as Foreign Service DS Special

Agents through a program that includes financial assistance towards the completion of a two-year master’s degree in an area relevant to Diplomatic Security, mentoring, practicums, and professional development.

• Fellows will complete the Foreign Service Oral Assessment (FSSOA), physical readiness and fitness, medical, security, and suitability clearance requirements as outlined in the fellowship agreement in a timely manner.

• The program will be administered in a cost-effective manner, resources will be matched to program objectives, and all program elements will be completed within budget.

A4. Main Activities

Program Description The Clarke DS Fellowship program provides financial assistance towards: tuition/mandatory fees, room/ board, books and travel between home and school. The current model allocates: 1) up to $24,000 per academic year per fellow for actual expenses for tuition during the first and second years of graduate school, 2) a stipend for up to $18,000 per year, for each of the two years of graduate study to help cover room and board, books/laboratory fees, and other non-tuition related academic expenses, in addition to, travel between the fellow’s residence and the academic institution and 3) up to $11,000 annually for other costs related to the fellowship, including but not limited to: domestic/overseas travel, lodging, required visas, inoculations, and emergency medical insurance coverage. The program includes two practicums during the two-year program; one at a domestic office of the Department of State in Washington D.C and one overseas at a U.S embassy, consulate, or mission. In addition, fellows receive mentoring from a

Foreign Service DS Special Agent and professional development training during the program. Fellows who successfully complete the Fellowship program and Foreign Service entry requirements receive appointments as Foreign Service DS Special Agents, in accordance with applicable law and State

Department policy. Fellows are obligated to complete a minimum of five years of service as a Foreign

Service DS Special Agent. Fellows who do not successfully complete the Fellowship program and the subsequent five-year service obligation may be subject to a reimbursement obligation.

Fellowship Applicant Criteria

The Clarke DS Fellowship program requirements include: 1) proof of U.S. citizenship at time of application; 2) seeking admission to a two-year full time master’s degree program for the following academic year (fall entrance) in selected fields of study representing the needs of the Department, including: international relations, foreign languages, criminal justice, criminology, social work, sociology, public administration, strategic and/or security studies, law, forensic sciences, cyber security, business administration, finance, human resource management, and data analytics; 3) minimum 3.2 grade point average or higher on a 4.0 scale; 4) maintenance of a 3.2 grade point average throughout participation in the program; and 5) in addition to outstanding leadership and academic achievement, demonstration of financial need.

Programmatic Responsibilities

Recipients must identify dedicated staff to serve as liaisons with GTM/TAC on all aspects of this program, including someone who is knowledgeable regarding life and challenges of State Department

Foreign Service Specialists as well as the rules and regulations governing Foreign Service careers.

The Recipient’s responsibilities will include but are not limited to:

I. Outreach and Recruitment

The Recipient will identify and attract, based on financial need, outstanding students who represent ethnic, gender, social, and geographic diversity and have an interest in pursuing a career as a Foreign

Service DS Special Agent in the U.S. Department of State. In coordination with GTM/TAC, the Recipient is expected to target diverse students, organizations, and institutions, concentrating its efforts in the following categories: major research universities, liberal arts colleges, major community colleges, Historically Black Colleges and Universities (HBCUs), Hispanic Serving Institutions (HSIs), Asian

American and Native American Pacific Islander-Serving Institutions (AANAPISIs), and Tribal Colleges and Universities (TCUs). There should be a combined effort between in-person and virtual recruitment with an emphasis placed on virtual recruitment efforts and use of digital resources such as, but not limited to, “sourcing” through online resume databases and professional networking sites.

a. Producing Promotional/Recruitment Materials: With Department approval, Recipient will prepare promotional and recruitment program materials. These materials should also conform to

GSA section 508 guidelines to ensure equal access to users with disabilities and be compatible with appropriate assistive technology.

b. Designing Websites: Recipient will establish and maintain a program website to include up-to-date program descriptions, including eligibility requirements, and written and video information about careers as a Foreign Service DS Special Agent with the U.S. Department of State. The program website should be accessible to users with disabilities and compatible with assistive technology by conforming to GSA section 508 guidelines. In addition, the Recipient will establish an email address for the program (for example, ClarkeDSFellowship@addressofawardee.org).

c. Using Social Media and Online Recruitment Tools: Recipient will work closely with

GTM/TAC to develop an online recruitment and social media outreach plan, including online information sessions, webinars, workshops, and Q&A sessions. The elements of this outreach plan should be accessible to users with disabilities and compatible with assistive technology by conforming to GSA section 508 standards. Recipient will obtain GTM/TAC approval for all content to be posted online regarding the program.

d. Maintaining Contact with Diplomats in Residence (DIRs) and GTM/TAC Recruiters:

Recipient will be expected to provide promotional materials directly to GTM recruiters including each DIR (Department of State Foreign Service Officers assigned to universities throughout the

United States for recruitment purposes) and notify them of applicant profiles, selected finalists, and visits to their respective areas. Additionally, Recipient will collaborate with recruiters from

GTM and DS to garner support for and assistance with Clarke DS Fellowship activities such as mentoring, orientation and other related events.

mailto:ClarkeDSFellowship@addressofawardee.org

e. Explaining Fellowship and Foreign Service Entry Requirements: Recipient will counsel interested applicants on the benefits and obligations of the Fellowship, Foreign Service entry requirements and obligations, and the benefits and challenges associated with a Foreign Service career.

II. Screening and Selection

In collaboration with GTM/TAC, Recipient will organize the screening and selection process. The

Clarke DS Fellowship Program application deadline is in late January and final selection will take place in mid to late March.

a. The Candidate Selection Process: Selection panel will be designated by GTM/TAC, the

Recipient, and DS/EX. This process is conducted once a year and in phases. First, the initial application eligibility review is conducted by the Recipient. Following the initial review, the

Recipient makes the eligible applications accessible to the interview panel and they make preliminary selections, narrowing the candidate applicant pool to finalists. The preliminary selection process may be conducted virtually, with panel members reviewing materials sent electronically and sending in their scores to the Recipient to tabulate. The preliminary selection phase may include a telephone or video conference arranged and facilitated by the Recipient.

Next, final selection is conducted. The interview panel meets in Washington, D.C. for a one-and-a-half day meeting - mandatory half day training and one day of interviewing candidates. The writing panel reviews, evaluates, and rank orders applicants’ essay submissions. The writing panel meets in Washington, D.C. for a one-and-a-half day meeting - a mandatory half day training and one day of scoring finalists’ essays. Essay scores are provided to the interview panelists for inclusion in final selection decision. Final selection is made at the conclusion of the interviews.

b. Structure of Selection Committees: The interview panel consists of six members who are divided into two subpanels of three panelists each: two panelists are designated by the

Department of State, and the remaining one is designated by the Recipient, with prior approval from GTM/TAC and DS/EX. The writing panel consists of three members: two panelists are designated by the Department of State, and the remaining one is designated by the Recipient, with prior approval from GTM/TAC and DS/EX. GTM/TAC designates the Chairs for both subpanels.

The Recipient will be responsible for the following selection tasks in collaboration with GTM/TAC and, where noted, DS/EX:

• Conducting initial screening of candidates’ applications for adherence to eligibility criteria and completeness.

• Submitting to GTM/TAC and DS/EX, in a timely fashion, the names and biographies of proposed panel members. GTM/TAC will provide the criteria for selection of panel members.

• Keeping GTM/TAC informed of all instructions and information provided to panelists with regards to the selection process.

• Providing panelists with electronic access to semi-finalists’ applications and scoring sheets for selection of finalists. Copying and distributing hard copies of application packets if asked.

• Contacting all finalists prior to final selection and, in conjunction with GTM/TAC and DS/EX, provide a briefing on the requirements and benefits of a Foreign Service career.

• Coordinating administrative functions associated with the selection process, to include but not limited to:

o Arranging travel and lodging for selection committee panelists and candidates for the final phase of the selection process generally held in the Washington, DC area.

o Processing honoraria for designated panelists. Honoraria may be provided only to those panelists who do not receive a full time US Government salary.

o Seeking reasonable lodging for candidates and panelists during selection in venue near

GTM/TAC’s BEX assessment center where selection interviews will take place.

o Preparing a user guide for panelists.

o Notifying in writing those finalists selected for the Fellowship, securing written acceptances from selected fellows, and forwarding final list of fellows to GTM/TAC.

o Notifying in writing those applicants not selected.

III. Orientation

In collaboration with GTM/TAC, Recipient will organize a three-day orientation program for new fellows conducted in early June. The orientation program is conducted in Washington, D.C. In organizing the orientation program, the Recipient will be expected to:

a. Provide administrative functions for the orientation to include arranging travel and lodging for the fellows, staff and panelists, folders, and related activities. Travel and lodging costs are subject to standard U.S. government per diem rates.

b. Counsel fellows on the benefits and obligations of the Fellowship including the possible repayment conditions of the Fellowship and Foreign Service entry requirements.

c. Ensure fellows are provided with instructions related to the medical examinations and time is allocated in the orientation schedule for medical exams.

d. In consultation with GTM/TAC and DS, organize briefing sessions and networking events to discuss issues related to the Clarke DS Fellowship and a Foreign Service career including a mandatory information session on the Foreign Service Specialist Oral Assessment.

e. Perform other related orientation activities as needed by GTM/TAC.

IV. Practicum/Professional Development/Mentoring

There are two practicums during the two-year Clarke DS Fellowship program: one at the Department of

State in Washington D.C. during the summer between the first and second year of the Fellowship program; one overseas at a U.S. embassy or consulate during the summer after the second year of the

Fellowship program. In collaboration with GTM/TAC, Recipient will be expected to:

• Counsel fellows on practicum choices.

• Ensure that fellows understand what the program covers regarding travel, housing, stipend, inoculations, and visas.

• Ensure fellows have required medical evacuation insurance prior to beginning overseas practicum.

• Identify and arrange appropriate housing for fellows during their domestic practicum, generally in university dormitories. Domestic lodging rates during domestic practicum are subject to standard

U.S. government per diem rates.

• Follow up with fellows regarding start/end dates of their practicums and ensure that they have arrived and reported, as scheduled, at their practicum location.

• Review practicum evaluations and fellows’ practicum reports and counsel fellows regarding ways to improve and strengthen future performance.

• Develop and conduct a mandatory series of professional development seminars for all fellows completing their domestic practicum.

• Assign DS-approved Foreign Service mentors to all newly selected fellows by the beginning of their first semester in their degree program.

• Perform other related practicum, professional development and mentoring activities as needed by

GTM/TAC.

V. Tracking and Monitoring

• Maintain institutional databases for recruitment purposes.

• Maintain databases of fellows (by cohort) for purposes of tracking: a) current contact information

b) GPA and academic program status, c) successful completion of program requirements, d) successful completion of contractual obligations, e) withdrawals/dismissals from the Fellowship program prior to completion, f) deferrals, g) degree program, and h) other relevant statistical information.

VI. Administrative

a. Disbursement of Funds

• Establish and maintain relationships with Student Accounts Offices at each fellow’s educational institution and make timely payment of tuition and other fees up to the established cap limit. Prior to disbursement of any Fellowship funds, Recipient coordinates with GTM/TAC to ensure the fellow has met all necessary requirements.

b. Record Keeping

• Monitor fellows’ academic progress ensuring adherence to academic terms of contractual agreement which are that fellow must maintain a 3.2 grade point average on a 4.0 scale.

• Maintain transcripts for each fellow.

• Maintaining document file for each fellow with all written correspondence, contractual agreement, payments, and other pertinent data. These files must be kept in accordance with 2 CFR 200.

c. Foreign Service Specialist Oral Assessment

• Ensure each fellow meets their obligation with regard to taking the Foreign Service Specialist

Oral Assessment (FSSOA) prior to completion of their academic program.

• In consultation with GTM/TAC, arrange a FSSOA information session for fellows as part of the professional development seminars.

d. Annual Grantor/Recipient Meetings

• Consent to annual meetings as requested, with GTM/TAC leadership participation, to review program status.

e. Annual Program Evaluation

• Develop and conduct an annual survey of the cohort to elicit opinions on effectiveness of program components and program administration.

• Submit a report, which also includes the survey, to GTM/TAC annually no later than

September 30th of each year.

f. Milestone Schedule

The Recipient will submit to GTM/TAC in draft, for review and final approval, a milestone schedule for the 2023 Clarke DS Fellowship cohort. Key activities to be identified in the milestone schedule should include, but are not limited to:

• Opening and closing dates for Clarke DS Fellowship application

• Completion, delivery and posting dates for promotional materials

• A separate travel plan to include dates, location, and purpose of staff recruitment trips

• Dates associated with the selection process

• Dates associated with the orientation program

• Tuition and stipend payment dates.

• Frequency of social media postings/online recruitment events with description of content.

• Anticipated domestic and overseas practicum start/end dates.

• Lodging move-in/move-out dates for domestic summer intern.

A5. Performance Indicators

The Recipient should monitor and report on performance indicators that are specific, measurable, achievable, reasonable, and time-bound. Performance targets for each expected result should be established and details should be included on what sources of data will be used to document performance.

Indicators should be relevant to the goals or objectives of the program.

Indicators may include but are not limited to:

• Demographics of the applicants including information on race, ethnicity, gender, geographic origin, disability, and financial need.

• Number of recruitment events held in which information was shared with applicants about the benefits and obligations of the Fellowship, Foreign Service entry requirements, and the benefits and challenges associated with a Foreign Service career.

• Number of competitive applicants.

• Number of fellows completing the program requirements – including:

o taking the FSSOA as outlined in the Fellowship agreement o completing a DS-related graduate degree program o completing requirements to receive medical, security, and suitability clearances in a timely manner

• Number of fellows matched with Foreign Service mentors by the start of their first semester in the program.

• Effectiveness of program elements in preparing fellows for Foreign Service careers:

o performance and impact assessed through participant surveys on delivery of program elements – orientation, professional development training, practicums, and mentoring.

• Attrition and retention rates of the cohort.

• Program elements completed on time and within budget.

A6. Substantial Involvement

The Bureau of Global Talent Management, Office of Talent Acquisition (GTM/TAC) anticipates awarding a cooperative agreement as a result of this NOFO. A cooperative agreement provides for substantial involvement between the Federal awarding agency and the non-Federal entity in carrying out the activity. A successful applicant will be expected to coordinate closely with the Washington D.C.-based awarding bureau, GTM/TAC. Substantial involvement will include but is not limited to:

GTM/TAC prior approval on all program guidelines, materials, and policies. Areas of substantial involvement will be outlined in the award’s final agreement.

Utilization of a cooperative agreement for this program is authorized in the Grants and Cooperative

Agreement Act of 1977, Public Law 95-224, 95th Congress, 92 STAT.5 Section 6 (February 3, 1978) which states, “Each executive agency shall use a type of cooperative agreement as the legal instrument reflecting a relationship between the Federal Government and a State or local government or other recipient whenever (1) the principal purpose of the relationship is the transfer of money, property, services, or anything of value to the State or local government or other recipient to accomplish a public purpose of support or stimulation authorized by Federal statute, rather than acquisition, by purchase, lease, or barter, of property or services for the direct benefit or use of the Federal Government; and

(2) substantial involvement is anticipated between the executive agency, acting for the Federal

Government, and the State or local government or other recipient during performance of the contemplated activity.”

Section B. Federal Award Information

B1. Available Funding

This notice is subject to availability of funding.

Overall grant making authority for this program is contained in the Foreign Relations Authorization Act

FY1990 and 1991, Public Law 101-246, 101st Congress, 104 STAT.42 Section 47 (February 16, 1990). It states, “The Secretary of State may make grants to post-secondary educational institutions or students for the purpose of increasing the level of knowledge and awareness of, and interest in employment with the

Foreign Service, consistent with section 105 of the Foreign Service Act of 1980. To the extent possible, the Secretary shall give special emphasis to promoting such knowledge and awareness of, and interest in employment with the Foreign Service among students.”

The Department of State reserves the right to fund any or none of the proposals submitted and reserves the right to reduce, revise, or increase the budget in accordance with the needs of the project and the availability of funds.

The Department of State may consider continuing the program funded under this award beyond the initial period of performance on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S.

Department of State and U.S. government. Pending successful implementation of these programs and the availability of funds in subsequent fiscal years, the Department of State may renew the cooperative agreement for a period of two (2) additional fiscal years before openly competing the program again. As each year adds new fellows to the program, applicants will need to demonstrate the ability to handle multiple years of cohorts.

B2. Award Management

The successful applicant awarded under this NOFO will need to routinely collaborate with GTM/TAC.

The successful applicant must ensure that all funds are used in a manner consistent with any applicable restrictions on funding. See D5 below for funding restrictions.

Pre-Award Costs

Effective implementation of this program may require the recipient to incur expenses prior to the official award. Pending availability of funds, the recipient may be reimbursed for allowable pre-award costs incurred up to 90 days prior to the official award with prior approval from the awarding bureau and the

Grants Officer. Pre-award costs are incurred at the Recipient’s own risk and are subject to the Grant

Officer’s approval. Pre-award costs are included in, not additional to the total funding available for this project.

Section C. Eligibility Information

C1. Eligible Applicants

See page 1, Eligibility Category.

Preference will be given to organizations with at least three years of experience in administering a fellowship program of this size, nature, and complexity.

Technically eligible submissions are those which: 1) arrive electronically to www.grants.gov by the designated deadline; 2) have heeded all instructions contained in the Notice of Funding

Opportunity (NOFO), including registrations, length and completeness of submission; and 3) do not violate any of the guidelines stated in this document and the Proposal Submission Instructions (PSI)

C2. Cost Share

Not required. Providing cost sharing, matching, or cost participation is not an eligibility requirement for this

NOFO and will not be factored in during the merit review process.

Note: If cost-share is included in the budget, the award Recipient must maintain written records to support all allowable costs that are claimed as its contribution to cost-share, as well as costs to be paid by the

Federal government. Such records are subject to audit. In the event the recipient does not meet the minimum amount of cost-sharing as stipulated in the recipient’s budget, DOS contribution may be reduced in proportion to the Recipient’s contribution.

C3. Other Eligibility Criteria

To be eligible to receive an award, all organizations must have a unique entity identifier (UEI), as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.

Applicants, including U.S. affiliates of international organizations must provide a valid Unique Entity

Identification (UEI), and completed www.sam.gov registration when submitting application on www.grants.gov in response to this NOFO. Applicants that do not have a valid UEI and completed www.sam.gov registration will NOT be eligible for consideration. Implementing partners/sub-recipient organizations are required to have a valid UEI number.

Applicants listed on the Excluded Parties List System (EPLS) in the System for Award Management

(SAM) are not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR

180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989

Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award. All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

Organizations must have a commitment to equal opportunity employment practices and to non-discrimination practices with regard to beneficiaries, without regard to race, religion, ethnicity, gender, sexual orientation, or political affiliation.

http://www.sam/ http://www.sam.gov/ http://www.sam.gov/

Organizations may only submit one application per organization. If more than one application is submitted by an organization, only the first application received will be reviewed for eligibility and funding.

Section D. Application and Submission Information

D1. Address to request Application Package

Applicants can find application forms on www.grants.gov under the announcement title and funding opportunity number provided above.

Please refer to the Proposal Submission Instructions (PSI) for additional application submission instructions, including information on required documents and format. Please follow both, the PSI and the NOFO, to ensure that the proposal package submission is in full compliance with the requirements.

Proposal submissions that do not meet all of the requirements outlined in this NOFO and the associated

PSI will not be considered.

Once the NOFO deadline has passed, DOS may not discuss this competition with any applicant until the proposal review process has been completed.

D2. Content and Form of Application Submission

Any prospective applicant who has questions concerning the contents of this NOFO should submit them by email to the contacts listed in Section G. Please refer to the funding opportunity number and title.

Responses to applicant questions will be posted on www.grants.gov within 24-48 hours from the date of the receipt of questions.

D3. Unique Entity Identifier (UEI) and System for Award Management

(SAM)

Required Registrations:

Unique Entity Identifier (UEI) and System for Award Management (www.SAM.gov)

Required Registrations:

The Unique Entity Identifier (UEI) is one of the data elements mandated by Public Law 109-282, the

Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards. SAM.gov is the

Federal government’s primary database for complying with FFATA reporting requirements. OMB designated SAM.gov as the central repository to facilitate applicant and recipient use of a single public website that consolidates data on all federal financial assistance. Under the law, it is mandatory to obtain a UEI number and register in SAM.gov.

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management

(SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR

180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989

Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate http://www.grants.gov/ http://www.sam/ in any activities under an award. All applicants are strongly encouraged to review the EPLS in www.SAM.gov to ensure that no ineligible entity is included.

Starting April 2022, DUNS will be replaced by UEI which will be assigned by www.sam.gov. UEIs will be assigned to organizations that will have to register/or renew this year. As a reminder, sam.gov needs to be renewed yearly. https://sam.gov/content/home

CAGE is assigned domestically to U.S. organizations when they register in www.sam.gov. CAGE must be renewed every 5 years. Site for CAGE : https://cage.dla.mil/Home/UsageAgree

NCAGE is for overseas organizations and also must be renewed every 5 years.

Site for NCAGE: https://eportal.nspa.nato.int/AC135Public/CageTool/home

It is in the organization’s best interest to check if their CAGE/or NCAGE codes are active. Organizations are required to register/or renew their CAGE or NCAGE codes prior to registering or renewing www.sam.gov . Both registration and renewals for both CAGE and NCAGE can take up to 10 days. Organization’s legal address in NCAGE/CAGE must mirror www. Sam.gov.

www.sam.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM.gov. It is the responsibility of the applicant to ensure it has an active registration in SAM.gov.

If an organization plans to sub-contract or sub-award any of the funds under an award, those sub-awardees must also have a unique entity identifier (UEI number).

If an organization does not have an active registration in SAM.gov prior to submitting an application, the application will be deemed ineligible. All organizations applying for grants (except individuals) must obtain these registrations, the latter are free of charge.

Note: The process of obtaining a SAM.gov registration may take anywhere from 2-8 weeks. Please begin your registration as early as possible. Numerous errors require correction such as an address mismatch and can delay final registration. After 90 days of original registration/or renewal submission, if the application is not corrected it will be deleted and the organization will need to re-start the process.

All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge.

D4. Submission Dates and Times

Applicants are urged to begin the application process well before the submission deadline as stated on page 3. No exceptions will be made for organizations that have not completed the necessary steps.

Applications received after the deadline will not be considered. Grants.gov automatically log the date and time an application submission is made, and the Department of State will use this information to determine whether an application has been submitted on time. Late applications are neither reviewed nor considered.

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If ultimately provided with a notification of intent to make a Federal award, applicants typically have two to three weeks to provide additional information and documents requested in the notification of intent.

The deadlines may vary in each notification of intent and applicants must adhere to the stated deadline in the notification of intent.

D5. Funding Restrictions

The following activities and costs are not covered under this announcement (this list is NOT exhaustive):

• Construction or renovations is not an allowable activity under this award.

• Expenses made prior to the approval of a proposal or unreasonable expenditures will not be reimbursed.

• Projects intended primarily for the growth or institutional development of the organization.

• Projects seeking funds for personal use.

• Projects that require a participation fee.

• Administration of a project that will make a profit.

• Expenses incurred before or after the specified dates of award period of performance (unless prior written approval is received).

• Projects designed to advocate policy views or positions of foreign governments or views of a particular political faction.

• Alcoholic beverages.

• Costs of entertainment, including amusement, diversion, and social activities, and any associated costs, are unallowable, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized either in the approved budget for the federal award or with prior written approval of the Grants Officer.

Representation by Organization Regarding a Delinquent Tax Liability or a Felony Criminal Conviction:

In accordance with section 7073 of Division K of the Consolidated Appropriations Act, 2014 (Public Law

113-76) none of the funds made available by that Act may be used to enter into an assistance award with any organization that –

(1) Was “convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency has direct knowledge of the conviction, unless the agency has considered, in accordance with its procedures, that this further action is not necessary to protect the interests of the Government”; or

(2) Has any “unpaid Federal tax liability that has been assessed for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, unless the Federal agency has considered, in accordance with its procedures, that this further action is not necessary to protect the interests of the Government.”

For the purposes of Section 7073, it is the Department of State’s policy that no award may be made to any organization covered by (1) or (2) above, unless the Procurement Executive has made a written determination that suspension or debarment is not necessary to protect the interests of the Government.

D6. Other Submission Requirements

It is the responsibility of the applicant to ensure that it has an active registration in Grants.gov and that an application has been received by the system in its entirety. DOS bears no responsibility for disqualification that results from applicants not being registered before the due date or for data errors resulting from transmission or conversion processes. Additionally, you must save a screen shot of the checklist showing all documents submitted in case any document fails to upload successfully.

Section E. Application Review Information

E1. Criteria

The Department of State will issue an award to the applicant whose proposal represents the best value to the U.S. government on the basis of technical merit, efficient use of U.S. government funds, and satisfactory organizational capacity. In addition, the organization must demonstrate adequate financial management capability to be measured by a responsibility determination.

Applications should contain the applicants’ best terms from both cost and technical standpoints. The implementing partners (sub-recipients) of the primary recipient will be subject to Department of State approval.

Eligible applications will be evaluated by an independent review panel consisting of subject matter experts from other DOS bureaus/or offices, U.S. embassies, and/or other U.S. government agencies.

Final approval resides with the DOS Grants Officer.

The decision for the final eligibility and award determination rests with the Grants Officer.

The following criteria will serve as a standard which all eligible applications will be evaluated against. Each eligible application will be evaluated and scored on the review criteria using a 100-point scale.

The review panel will apply the following criteria when rating proposals:

• Program Planning and Ability to Achieve Objectives: Applicant’s understanding and appreciation for the goals and objectives of the Clarke DS Fellowship Program and demonstrated ability to achieve the goals and objectives. 15 points

• Institutional Capacity: Demonstrated knowledge of the Department of State’s Foreign Service

Diplomatic Security Special Agent career path and ability to mentor effectively fellows pursuing this career. Demonstrated ability to manage successfully programs of this magnitude and complexity. Applicant’s fiscal health and ability to avoid program delays by covering necessary program expenses, at times, even before the award payment is processed. Applicant must provide evidence of its past performance and budget management of programs of comparable complexity and size. Applicant’s designation of a senior level program manager with decision making authority; program coordinator/assistant; full or part time recruitment staff with diversity recruitment experience and/or knowledge of the Department of State’s Foreign Service. 30 points

• Program Management and Evaluation: Design and effectiveness of Applicant’s recruitment, implementation, and evaluation plans and how they will be used to achieve program goals. 30 points

• Financial Capacity/Cost Effectiveness: Applicant’s ability to demonstrate cost-effectiveness of the use of federal funds by presenting reasonable budgets based on real figures. Budgets that either significantly over-estimate or underestimate line-item amounts will not be viewed as cost-effective. In addition, it is recommended that the budget narrative demonstrate the applicant’s ability to economize and plan effectively. Cost-share is voluntary and will not be used as a factor to evaluate the submission. 15 points

• Sustainability/Multiplier Effect: Applicant’s clear articulation of how desired outcomes will be generated, and methods used to ensure sustainability of the program and competitive program participants. 10 points

Cost Review

Costs will be reviewed for reasonableness, allowability, allocability, and cost-effectiveness of the use of

USG funds. The review of cost-effectiveness will include an examination of the application’s budget detail to ensure it is a realistic financial expression of the…