NOA - Compassionate Disinterment Transport - CNC - Updated.pdf

Award Notice

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SUBJECT* Notice of Sole Source Contract Award to a SDVOSB Concern: Disinterment, Transport, Re- Interment, and Funeral Services for Veteran Remains – Calverton/Pikes Peak National Cemeteries

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 22172

SOLICITATION NUMBER* 36C78624R0070

BASE NOTICE TYPE

ARCHIVE 30 DAYS AFTER THE AWARD DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* V999

NAICS CODE* 812210

SET-ASIDE SDVOSBS

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

POINT OF CONTACT* Tene Becknell tene.becknell@va.gov tene.becknell@va.gov 615-856-8095

AWARD INFORMATION

AWARD NUMBER* 36C78624C50348

AWARD AMOUNT* 23,195.00

LINE ITEM NUMBER 2

AWARD DATE (MM-DD-YYYY)* 06-27-2024

AWARDEE NAME* WORRELL CONTRACTING CO INC

CONTRACTOR’S UEI FF7SELFFUG81

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 3* 201 N CENTER ST

AWARDEE ADDRESS LINE 4*

AWARDEE CITY GOLDSBORO

AWARDEE STATE NC

AWARDEE ZIP CODE 27530-3622

ADDITIONAL INFORMATION

AGENCY’S URL https://www.cem.va.gov/cems/nchp/danvilleva.asp URL DESCRIPTION National Cemetery Administration AGENCY CONTACT’S EMAIL ADDRESS tene.becknell@va.gov EMAIL DESCRIPTION Federal Government Issued Email Address

JUSTIFICATION AND APPROVAL (J&A)

FOR

OTHER THAN FULL AND OPEN COMPETITION

NCA_JOFOC v.01 1

Disinterment, Transport, & Funeral Services for Veteran from Calverton National Cemetery to Pikes Peak National Cemetery

Acquisition Plan Action ID: APR #F3623BQ-24-2000033| CCF_NCA_24_000640

1. Contracting Activity: Department of Veterans Affairs (VA), National Cemetery Administration

(NCA), Contracting Services, is procuring services on behalf of the Calverton National Cemetery.

2. Nature and/ or description of the action being approved: Disinterment, transport, reinterment, and other funeral home services of a deceased Veteran. Disinterment services and interstate transport will be initiated at the Calverton National Cemetery (Calverton, New York), with final reinterment of the Veteran at the Pikes Peak National Cemetery (Denver, Colorado).

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Contractor shall provide all personnel, equipment, tools, materials, transportation, supervision, and other items and services necessary to disinter the Veteran at the Calverton National Cemetery in accordance with National Cemetery Administration (NCA) policies, then transport the Veteran in compliance with applicable Transportation Security Administration (TSA) and with a recognized company/shipper of specialized services. The Veteran shall then be reinterred at the Pikes Peak National Cemetery. The Contractor shall ensure the license(s) of the funeral homes and directors, adhere to Funeral Service Industry standards in the state of New York State and Colorado.

Period of Performance/ Delivery Date(s): 30 days.

Estimated Value: $23,195.00

4. Statutory Authority Permitting Other than Full and Open Competition:

☐ (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

☒ (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

☐ (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

☐ (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

☐ (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

Select the appropriate VAAR clause used below:

☐ 819.7008 Sole source awards to a certified service-disabled veteran-owned small business (SDVOSB); or

☐ 819.7009 Sole source awards to a certified veteran-owned small business (VOSB) ☐ (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

☐ (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above.

Worrell Contracting Company, Inc., is a well-established contractor with an extensive contractual performance history at the NCA. For over twenty years, Worrell Contracting Company, Inc., has provided national cemeteries throughout the NCA, with exceptional grounds maintenance, interment/disinterment, construction, and other various shrine services. They have sustained compliance with strict national shrine standards and contractual requirements. Worrell Contracting Co, Inc., is also a verified service-disabled veteran and minority-owned small business concern.

JUSTIFICATION AND APPROVAL (J&A)

FOR

OTHER THAN FULL AND OPEN COMPETITION

NCA_JOFOC v.01 2

6. Describe efforts made to ensure that offers are solicited from as many potential sources as deemed practicable:

On May 23, 2024, the Contracting Officer contacted ten (10) Service Disabled Veteran Owned Small Business concerns via email, to determine their capability and availability, to perform these rare interment/disinterment and transportation services within a relatively short period of time.

Of the 10 inquiries sent, Worrell Contracting Co, Inc., was the only concern readily available to provide staff, tools, and other resources immediately.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: Due to the urgency of this requirement, the estimated costs were deemed fair and reasonable based on the Contracting Officer’s and subject matter experts’ knowledge and experience.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted in May and June 2024.

Through these efforts, the CO verified Worrell Contracting Co, Inc’s. current and active statues in the SAM.gov, Small Business Administration (SBA)VetCert, and VetBiz portal sites. Moreover, contractor responsibility checks were conducted on the Fed Data Check Contractor Responsibility Assessment (CRA) on May 25, 2024, and again on June 24, 2024, which yielded favorable responsibility checks and no adverse System for Award Management (SAM) warnings, tax delinquencies, exclusions, or debarment notifications.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: In an effort to provide immediate relief to the Veteran’s family, and due to the urgent and sensitive nature of the services required, this procurement request has been deemed unusual and compelling by the Veteran’s Affairs (VA) Secretary.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: (2) additional Service

Disabled-Veteran Owned Small Business concerns expressed interest in writing but were unable to perform the requested services within the desired timeline.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

None at this time. This is a novel one-time requirement due to unforeseen circumstances.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Patrick Herring Date Title: Program Specialist Calverton National Cemetery

13. Contracting Officer, I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Tené Becknell Date Contracting Officer National Cemetery Administration