No-Cost_Proposals_for_Aviation_Fuel_Tank_and_Pump_Terminal_Removal.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/dorchestercountysc

REQUEST FOR PROPOSAL

No. 2026-12

No-Cost Proposals for Aviation Fuel Tank and Pump Terminal

Removal

Publish Date September 19, 2025

For more information, please visit our online supplier portal, located at

NON-MANDATORY Pre-

Proposal Meeting (Non-

Mandatory)

September 29, 2025, 10:00am

A non-mandatory site visit will be held at the St. George

Airport, located at 541 Horne

Taylor Road, St. George, SC

29477, at 10:00 AM on

September 29, 2025. This will be the only opportunity for offerors to see the tanks and site.

Last Day for Questions September 30, 2025, 5:00pm

Proposal Due Date October 3, 2025, 2:00pm

Table Of Contents

1. SECTION ONE: SCOPE/STATEMENT OF WORK

1.1. Introduction/Purpose

1.2. Services Required

1.3. Deliverables

1.4. Special Conditions

1.5. Acceptance

1.6. Award

2. SECTION TWO: PROPOSAL FORMAT AND EVALUATION CRITERIA

2.1. Proposal Format

2.2. Evaluation Process and Criteria

2.3. General Award and Criteria Information

3. SECTION THREE: SPECIAL INSTRUCTIONS AND SOLICITATION-SPECIFIC

TERMS

3.1. Written Questions Deadline

3.2. Proposal Submittal Process

3.3. Proposal Submittal Deadline

3.4. Term of Agreement

3.5. Payment to Contractor

3.6. Permits and Licenses

3.7. Additional Information and Inquiries

4. SECTION FOUR: TERMS AND CONDITIONS

4.1. Preparation, Submission and Withdrawal of Proposals

4.2. Non-Collusion Oath

4.3. Proposer Representations

4.4. Award of Contract

4.5. Notice of Award of Contract

4.6. Contract Document

4.7. Modification

4.8. Notice to Proceed

4.9. Proposer's Qualifications

4.10. Subcontractors

4.11. Indemnification

4.12. Termination

4.13. State and Local Taxes

4.14. Drug-Free Workplace Act

4.15. Insurance Requirements

4.16. Confidential Information

5. SECTION SIX: REQUIRED ATTACHMENTS, FORMS, AND INFORMATION

5.1. Vendor Questionnaire

5.2. Attachments and Exhibits

Attachments:

A - Picture of Tanks

1. SECTION ONE: SCOPE/STATEMENT OF WORK

1.1. Introduction/Purpose

Dorchester County is soliciting no-cost proposals from qualified companies to remove abandoned fuel tanks and pump terminals from the St. George Airport, located at 541 Horne Taylor Road, St. George, SC

29477.

1.2. Services Required

The selected Contractor shall provide all labor, equipment, and materials necessary to:

o Safely remove one (1) ~5,000-gallon aboveground fuel storage tank.

o Safely remove two (2) ~1,000-gallon aboveground fuel storage tanks.

o Safely remove two (2) fuel pump terminals.

o Disconnect all equipment from existing concrete pads.

1.3. Deliverables

• Complete removal of tanks and pump terminals at no cost to the County.

• Project schedule submitted prior to commencement.

• Proof of proper disposal or recycling of all materials.

• Final report with before-and-after photographs.

1.4. Special Conditions

• Contractor shall coordinate with Airport management to minimize disruption to airport operations.

• Contractor is responsible for site safety and environmental protection.

• Any discovered environmental contamination must be immediately reported to the County.

• No costs shall be incurred by the County for removal.

1.5. Acceptance

• All tanks and pump terminals fully removed.

• Site left clean, safe, and free of debris.

• All required documentation approved by the County.

1.6. Award

The highest scored responsive and responsible proposal will be issued a purchase order that represents a contract between the County and the vendor. Acceptance of the purchase order by the vendor indicates acceptance of these RFQ terms and conditions as the contractual terms and conditions of this purchase.

2. SECTION TWO: PROPOSAL FORMAT AND EVALUATION CRITERIA

2.1. Proposal Format

Proposals shall be organized as follows:

1. Cover Letter o Summary of interest and commitment to requirements.

2. Firm Qualifications & Experience o Company background and relevant project history.

o Three references for similar tank/pump removals.

3. Safety & Compliance Plan o Detailed removal methodology and safety measures.

o Environmental compliance and disposal approach.

o Copies of insurance, permits, and certifications.

4. Project Timeline o Proposed start date, milestones, and completion schedule.

5. Value-Added Services o Optional enhancements such as patching concrete, site restoration, or offering compensation to the

County.

6. Cost Statement o Written confirmation that removal will be provided at no cost to the County.

o If compensation is offered, provide details (fixed dollar, percentage of salvage proceeds, etc.).

2.2. Evaluation Process and Criteria

A. Selection Committee

The Selection Committee shall be comprised of staff from Dorchester County and Dorchester County

Emergency Management and facilitated by the Purchasing Services Manager. The Committee shall determine the firms which meet the minimum requirements pursuant to the selection criteria of the RFP and procedures. The Committee may negotiate with one or more firms during the same period and may, at its discretion, terminate negotiations with any or all firms. The Committee shall make a recommendation regarding the award to the County Administrator.

B. Proposal Selection Criteria

The Selection Committee shall assign up to the maximum number of points as stated in this section for each evaluation item to each of the proposing firms. All assignments of points shall be at the sole discretion of the Committee. All instructions contained in this RFP shall be met in order to qualify as a responsive and responsible firm and participate in the consideration for award. Offerors who do not meet or comply with the instructions of this RFP may be considered non-conforming and deemed non-responsive and subject to disqualification at the sole discretion of the Committee.

The selection of the firm(s) will be made in accordance with the Dorchester County Procurement

Ordinance. Proposals will not be accepted from any firm, company, individual, person or party, parent, or subsidiary, against which the County has an outstanding claim, or a financial dispute relating to a prior contractual performance with the County. Proposals may be withdrawn by offeror prior to, but not after, the time set for the opening. Upon receipt by the County, the Proposal shall become the property of the County, without compensation to the offeror, for disposition or usage by the County at its discretion. The County shall have the sole discretion in evaluating both the proposal and the qualifications of the offerors. The County reserves the right to reject any and all proposals and is not bound to accept any proposals, if the acceptance is contrary to the best interest of the County. The

County reserves the right to waive or modify any information, irregularity, or inconsistency in proposals received or request modification to proposals from any or all offerors during the review. The Proposal

Review Committee may contact any customer of the vendor, whether or not included in the vendor’s reference list, and use such information in the evaluation process. All proposals shall be evaluated using the same criteria and scoring process.

Each criterion will be rated on a scale of 0-5 according to the table below:

Scale Description

0 Unacceptable. The proposal fails to address the criterion or cannot be assessed as a result of missing or incomplete information.

1 Poor. The criterion is inadequately addressed, or there are serious weaknesses.

2 Fair. The proposal broadly addresses the criterion, but there are significant weaknesses.

3 Good. The proposal addresses the criterion well, but a number of shortcomings are present.

4 Very Good. The proposal addresses the criterion very well, but a small number of shortcomings are present.

5 Excellent. The proposal successfully addresses all relevant aspects of the criterion. Any shortcomings are minor.

The following criteria shall be used by the Committee to evaluate Qualification Statements:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications and Experience

Offerors should demonstrate prior removals of large tanks/pumps, relevant certifications, and positive project outcomes.

o Demonstrated past performance on similar projects.

o References confirming successful completion.

o Staff and equipment capabilities.

0-5 Points 35

(35% of Total)

2. Safety and Compliance Plan

Offerors should demonstrate specific safety measures, disposal processes, and ability to mitigate risks.

o Detailed, feasible removal and disposal methodology.

o OSHA/EPA compliance and environmental safeguards.

o Proof of required insurance and licenses.

0-5 Points 30

(30% of Total)

3. Value-Added Services

Offerors should demonstrate clear description of enhancements, feasibility, and added benefit to the

County.

o Site restoration (patching, cleaning, debris removal).

o Offering compensation to the

County.

o Other enhancements reducing

County burden.

0-5 Points 20

(20% of Total)

4. Project Timeline

Offerors should demonstrate readiness to mobilize, available resources, and timely completion capability.

o Ability to complete within 30 days or sooner.

o Clear, realistic milestones.

0-5 Points 15

(15% of Total)

2.3. General Award and Criteria Information

A. To be initially selected, the Proposal(s) must be considered responsive by the Purchasing Services

Manager. Failure to submit all required information may be grounds the designation of the proposal as nonresponsive, unless waived by the Purchasing Services Manager.

B. After the conditions outlined above are met, Proposer(s) will be scored based on the quality of the response to this RFP.

C. Vendors are encouraged to review the Evaluation Criteria to see how proposals will be scored and verify that the response has sufficient documentation to support each criterion identified.

D. The County will select the offer that represents the best value to the County based on a comparative analysis and an integrated assessment of proposals against all source selection criteria in the solicitation.

E. Dorchester County reserves full discretion to determine the competence and responsibility, professionally and/or financially, of vendors. Vendors are to provide in a timely manner any and all information that the

County may deem necessary to make a decision.

F. Any and all exceptions taken by the Proposer must be listed and prominently displayed in proposal materials.

G. The County reserves the right to request Proposer(s) to appear for an additional presentation followed by a question-and-answer period, in order to further evaluate qualifications. The additional presentations, if any, will be scored and combined with prior scoring to determine the successful Proposer. The County is not obligated to accept the lowest cost proposal. The County may also award to Consultant other than the highest ranked proposer if the price submitted by that proposer is more than the budget available for the project. If made, the award will go to the Proposer providing the most responsive, responsible proposal that provides the best overall value and service to the County.

H. The Purchasing Services Division may contact any vendor in order to clarify uncertainties or eliminate confusion concerning contents of a proposal.

I. The Evaluation Team may contact any customer of the vendor, whether or not included in the vendor’s reference list, and use such information in the evaluation process.

3. SECTION THREE: SPECIAL INSTRUCTIONS AND SOLICITATION-

SPECIFIC TERMS

3.1. Written Questions Deadline

The last day and time for submittal of written questions shall be no later than Tuesday, September 30, 2025 at 5:00 pm.

3.2. Proposal Submittal Process

Proposals must be submitted electronically through the OpenGov Procurement Portal. County Proposals may be found by visiting the following link:

https://procurement.opengov.com/portal/dorchestercountysc.

3.3. Proposal Submittal Deadline

Proposals will be received until Friday, October 3, 2025 at 2:00 pm, after which time they will be evaluated. Late proposals will not be accepted.

3.4. Term of Agreement

Work must be completed within thirty days from Notice to Proceed.

3.5. Payment to Contractor

Payment shall be due within thirty (30) days of approved invoices.

3.6. Permits and Licenses

The successful Respondent shall, without additional expense to the County, be responsible for obtaining and maintaining all necessary licenses and permits required by the State of South Carolina, a municipality or the County or any other authority having jurisdiction.

3.7. Additional Information and Inquiries

Questions or clarifications concerning this invitation should be posted to the solicitation on the OpenGov

Procurement Portal at the link provided above, or only directed by email to the contact listed on the cover page of the solicitation. Contact with other County personnel during the proposal process may result in a determination of non-responsiveness for any proposal submitted by your firm.

4. SECTION FOUR: TERMS AND CONDITIONS

4.1. Preparation, Submission and Withdrawal of Proposals

A. Proposals must be submitted in the manner described in the RFP documents; however, Dorchester County is not responsible if proposals are not received due to website or user errors.

B. Proposals submitted after the due date and time are considered late proposals and will not be opened or considered.

C. Proposals may be withdrawn by written request received from the Proposer prior to the time set for opening of proposal, but not thereafter.

D. Proposers shall promptly notify the Dorchester County Purchasing Office, in writing, and no later than the last date and time for the submittal of written questions, of any ambiguity, inconsistency or error which they may discover upon examination of the RFP documents or the project premises and local conditions.

E. Proposers requiring clarification or interpretation of the RFP documents shall make a written request which must be received at the Dorchester County Purchasing Office no later than the last date and time for submittal of written questions.

F. Any interpretation, correction or change of the RFP documents will be made by addendum. It is the proposer’s responsibility to monitor the OpenGov Procurement Portal at https://procurement.opengov.com/portal/dorchestercountysc for any additional information, revisions, or addenda that may be posted.

G. No substitutions will be considered after the Contract award except by amendment or change order.

4.2. Non-Collusion Oath

A. Every proposal must be accompanied by a notarized affidavit of non-collusion, executed by the Proposer or in the case of a corporation, by a duly authorized representative of said corporation. The Non-Collusion

Oath is provided herein.

4.3. Proposer Representations

A. Each Proposer by submitting a proposal represents that:

1. The Proposer has read and understands this RFP (including all specifications and attachments) and that their proposal is made in accordance therewith.

2. The Proposer has reviewed the RFP, has become familiar with the local conditions under which the

Work is to be performed, and has correlated personal observations with the requirements of the proposed Contract Documents.

3. The proposal is based on the terms, services, materials, systems, and equipment required by this RFP, without exception.

4. The Proposer is qualified to provide the services and equipment required under this RFP and, if awarded the Contract, will do so in a professional, timely manner using Proposer's best skill and attention.

4.4. Award of Contract

A. Award of Contract will be made to the responsive and responsible proposer(s) whose proposal, conforming to the RFP, is most advantageous to the County, price and other factors considered. The

County reserves the right to make multiple awards based on the capacity of each Proposer.

B. The County reserves the right to 1) reject any or all proposals and any part of a proposal; 2) waive informalities, technical defects, and minor irregularities in proposals received; and 3) award the proposal(s) received on the basis of individual items or services or groups of items or services or the entire list of items or services.

C. The County shall be the sole judge of the suitability of the items or services to be provided pursuant to this RFP.

D. The County reserves the right to request the contractor/vendor’s latest financial statements and other such additional information as may be reasonably necessary to determine whether the contractor/vendor should be awarded the contract.

E. For debriefings, protests and appeals after the award of a contract, contractors are advised to consult the

Procurement Policy Manual located on the Dorchester County website at:

www.dorchestercountysc.gov/purchasing.

4.5. Notice of Award of Contract

A. The successful Proposer will be notified of acceptance of proposal by a written Letter of Intent to Award the contract. The successful Proposer shall not undertake any work, and the County will not be responsible for payment for any work whatsoever undertaken by successful Proposer prior to issuance of a purchase order.

B. The successful Proposer shall be required to submit acceptable Insurance Certificate(s) and

Endorsement(s) within Five (5) Business Days after the issuance of the Letter of Intent to Award.

4.6. Contract Document

The awarded vendor will be issued a purchase order that represents a contract between the County and the vendor. Acceptance of the purchase order by the vendor indicates acceptance of these RFQ terms and conditions as the contractual terms and conditions of this purchase.

4.7. Modification

Intentionally Omitted

4.8. Notice to Proceed

A. A Notice to Proceed will be in the form of a purchase order.

https://www.dorchestercountysc.gov/purchasing

B. The successful Proposer shall not deliver any equipment to the work site or commence work until the successful Proposer has received a purchase order from the Purchasing Services Manager or other authorized County representative.

4.9. Proposer's Qualifications

A. Before a proposal is considered for award, the Proposer may be requested by the County to submit a statement providing additional information regarding their previous experience in performing comparable work.

4.10. Subcontractors

A. If any subcontractors will be used for this service, the successful Proposer shall provide to the Purchasing

Services Manager a list of names of any of the intended subcontractors, the subcontractor's applicable license number(s), and a description of the work to be done by each subcontractor on the Subcontractor

Data Report Form included herein.

B. The successful Proposer shall not substitute other subcontractors without the written consent of the

Purchasing Services Manager.

C. The successful Proposer shall be responsible for all services performed by a subcontractor as though they had been performed by the successful Proposer. Responsibilities include, but are not limited to, compliance with any applicable licensing regulations.

D. If at any time the Purchasing Services Manager determines that any subcontractor is incompetent or undesirable, the director shall notify the successful Proposer accordingly, and the successful Proposer shall take immediate steps for cancellation of the subcontract and replacement.

E. Nothing contained in any contract resulting from this RFP shall create any contractual relationship between any subcontractor and the County.

F. It shall be the successful Proposer’s responsibility to ensure that all terms required in the attached Contract are incorporated into all subcontracts.

4.11. Indemnification

Except for expenses or liabilities arising from the negligence or intentional acts of the County, the Contractor hereby expressly agrees to indemnify and hold the County harmless against any and all expenses and liabilities arising out of the negligent performance, action or inaction of the Contractor in conduct of this Contract, as follows:

For matters other than those arising from the rendering or failure to render professional services, the

Contractor expressly agrees to the extent that there is a causal relationship between its negligence, action or inaction, or the negligence, action or inaction of any of its employees or any person, firm or corporation directly or indirectly employed by the Contractor and any damage, liability, injury, loss or expense (whether in connection with bodily injury or death or property damage) that is suffered by the

County and/or its officers or employees or by any member of the public, to indemnify and save the

County and its officers and employees harmless against any and all liabilities, penalties, demands, claims, lawsuits, losses, damages, costs, and expenses arising out of the negligence, action or inaction of the

Contractor, regardless of whether such liabilities, penalties, demands, claims, lawsuits, losses, damages, costs and expenses are caused in part by the County. Such costs are to include, without limitation, defense, settlement and reasonable attorney’s fees incurred by the County and its employees. This promise to indemnify shall include, without limitation, bodily injuries or death occurring to the

Contractor’s employees and any person, directly or indirectly employed by the Contractor (including, without limitation, any employee of any subcontractor), the County’s officers or employees, the employees of any other independent contractors, or occurring to any member of the public. When the

County submits notice, the Contractor shall promptly defend any aforementioned action.

For matters arising out of the rendering or failure to render professional services, the Contractor will indemnify and save the County and its officers and employees harmless from and against all liabilities, penalties, demands, claims, lawsuits, losses, damages, costs and expenses arising out of or resultant from any negligent act, error or omission of the Contractor in the rendering or failure to render professional services under this Contract. Such costs are to include, without limitation, defense, settlement and reasonable attorneys’ fees incurred by the County and its officers and employees. This promise to indemnify shall include, without limitation, bodily injuries or death occurring to the Contractor’s employees and any person, directly or indirectly employed by the Contractor (including, without limitation, any employee of any subcontractor), the County’s officers or employees, the employees of any other independent contractors, or occurring to any member of the public. When the County submits notice of claim that triggers the indemnity, the Contractor shall promptly defend any aforementioned action at its own cost.

The limits of insurance required in this Contract shall not limit the Contractor’s obligations under this

Section. The terms and conditions contained in this Section shall survive the termination of the Contract or the suspension of the Work hereunder. To the extent that any liabilities, penalties, demands, claims, lawsuits, losses, damages, costs and expenses are caused in part by the acts of the County, the

Contractor’s obligations shall be reduced in proportion to the County’s fault. The obligations herein shall also extend to any actions by the County to enforce this indemnity obligation. The recovery of costs and fees all extend to those incurred in the enforcement of this indemnity.

4.12. Termination

For Convenience

The Purchasing Services Manager, by seven (7) days’ advance written notice, may terminate this Contract when it is in the best interests of the County. If this Contract is so terminated, the Consultant shall be compensated for all necessary and reasonable direct costs of performing the Work actually accomplished.

The Consultant will not be compensated for any other costs in connection with a termination for convenience. The Consultant will not be entitled to recover any damages in connection with a termination for convenience.

For Default

If the Consultant refuses or fails to perform the Work or any separable part thereof in as timely a manner as allowed by the applicable professional standard of care, and in accordance with the Contract Documents, or otherwise fails, in the sole opinion of the County, to comply with any of the terms and conditions of the

Contract Documents deemed, in the sole opinion of the County, to be material (including, without limitation, the requirement that the Consultant obtain and maintain in force all necessary permits), such refusal or failure shall be deemed a default under this Contract. In the event of a default under this Section, the County shall have the right to terminate forthwith this Contract by written notice to the Consultant. In the event of such default, the advance notice period for termination is waived and the Consultant shall not be entitled to any costs or damages resulting from a termination under this section. Whether or not the

Consultant's right to proceed with the Work is terminated, it shall be liable for any damage to the County resulting from Consultant's default. Any wrongful termination for default shall be deemed by the Parties a termination for convenience.

Termination for Non-Appropriation of Funds

The Purchasing Services Manager, by written advance notice, may terminate this Contract in whole or in part in the event that sufficient appropriation of funds from any source (whether a federal, state, County or other source) are not made or sufficient funds are otherwise unavailable, in either case, to pay the charges under this Contract. If this Contract is so terminated, the Consultant shall be compensated for all necessary and reasonable direct costs of performing the Work actually provided to the date of such termination. The

Consultant will not be compensated for any other costs in connection with a termination for non-appropriation. The Consultant will not be entitled to recover any damages in connection with a termination for non-appropriation, including, but not limited to, lost profits.

Rights Cumulative

The rights and remedies of the County provided in this Section are in addition to any other rights and remedies provided by law or under this Contract.

4.13. State and Local Taxes

A. Except as otherwise provided, Contract prices shall include all applicable state and local taxes.

B. The successful Proposer shall calculate that portion of the Contract which is subject to the seven percent

(7%) sales and/or use tax, which amount shall be itemized and shown on all invoices and shall be paid to

South Carolina Department of Revenue (SCDOR) by Contractor. If the successful Proposer is a non-South

Carolina company, the County will withhold said amount from all invoices and remit payment to the

SCDOR, unless the Contractor furnishes County with a valid South Carolina Use Tax Registration

Certificate Number.

C. The successful Proposer shall indemnify and hold harmless the County for any loss, cost, or expense incurred by, levied upon, or billed to the County as a result of the successful Proposer’s failure to pay any tax of any type due by Contractor in connection with this Contract.

D. The successful Proposer shall ensure that the above sections are included in all subcontracts and sub-subcontracts and shall ensure withholding on out of state sub and sub-subcontractors to which withholding is applicable.

4.14. Drug-Free Workplace Act

A. By submitting an offer, Proposer certifies that, if awarded a contract, Proposer will comply with all applicable provisions of the Drug-Free Workplace Act, Section 44-107-10, et seq., South Carolina Code of Laws, 1976, as amended.

4.15. Insurance Requirements

The successful proposer shall procure, maintain, and provide proof of, insurance coverage for injuries to persons and/or property damage as may arise from or in conjunction with, the work performed on behalf of the County by the proposer, his agents, representatives, employees, or subcontractors. Proof of coverage as contained herein shall be submitted prior to the commencement of work and such coverage shall be maintained by the proposer for the duration of the contract period; for occurrence policies.

4.15.1. General Liability

A. Coverage shall be as broad as: Comprehensive General Liability endorsed to include Broad Form, Commercial General Liability form including Products/Completed Operations.

Minimum Limits - General Liability:

$1,000,000 General Aggregate Limit

$1,000,000 Products & Completed Operations

$1,000,000 Personal and Advertising Injury

$1,000,000 Each Occurrence Limit

$50,000 Fire Damage Limit

$5,000 Medical Expense Limit

4.15.2. Automobile Liability

A. Coverage sufficient to cover all vehicles owned, used, or hired by the proposer, his agents, representatives, employees or subcontractors.

Minimum Limits - Automobile Liability:

$1,000,000 Combined Single Limit

$1,000,000 Each Occurrence Limit

$5,000 Medical Expense Limit

4.15.3. Workers' Compensation

A. Limits as required by the Workers' Compensation Act of SC. Employers Liability: $1,000,000.

4.15.4. Owners' & Contractors' Protective Liability

A. Policy will be in name of County. Minimum limits required are $1,000,000. Required if work is defined as a construction project where the proposal total exceeds $1,000,000.

4.15.5. Professional Liability

A. Minimum limits are $1,000,000 per occurrence.

4.15.6. Coverage Provisions

A. All deductibles or self-insured retention shall appear on the certificate(s).

B. The County of Dorchester, its' officers/ officials, employees, agents and volunteers shall be added as

"additional insured" as their interests may appear. This provision does not apply to Professional Liability or Workers' Compensation/Employers' Liability.

C. The offeror's insurance shall be primary over any applicable insurance or self-insurance maintained by the County.

D. Shall provide 30 days written notice to the County before any cancellation, suspension, or void of coverage in whole or part, where such provision is reasonable.

E. All coverage for subcontractors of the proposer shall be subject to all of the requirements stated herein.

F. All deductibles or self-insured retention shall appear on the certificate(s) and shall be subject to approval by the County. At the option of the County, either; the insurer shall reduce or eliminate such deductible or self-insured retention; or the proposer shall be required to procure a bond guaranteeing payment of losses and related claims expenses.

G. Failure to comply with any reporting provisions of the policy(s) shall not affect coverage provided the

County, its officers/officials, agents, employees, and volunteers.

H. The insurer shall agree to waive all rights of subrogation against the County, its' officers/officials, agents, employees or volunteers for any act, omission or condition of premises which the parties may be held liable by reason of negligence.

I. The proposer shall furnish the County certificates of insurance including endorsements affecting coverage. The certificates are to be signed by a person authorized by the insurance company(s) to bind coverage on its' behalf, if executed by a broker, notarized copy of authorization to bind, or certify coverage must be attached.

J. All insurance shall be placed with insurers maintaining an A.M. Best rating of no less than an A:VII. If

A.M. Best rating is less than A:VII, approval must be received from County’s Risk Manager.

4.16. Confidential Information

A. Proposers must clearly mark as “confidential” each part of their response which they consider to be trade secrets or information of a personal nature that could be exempt from disclosure under the South Carolina

Freedom of Information Act (SCFOIA) as set forth in Chapter 4, Title 30, of the South Carolina Code of

Laws, 1976, as amended. The County reserves the right, in its sole discretion, to determine whether this information should be exempt from disclosure and no legal action may be brought against the County or its agents for its determination in this regard. Upon receipt of a proposal package by the County the submittal shall become the property of the County without compensation to the proposer, for disposition or usage by the County at its discretion. The details of the proposal documents will remain confidential until final award, except for sections that are marked “confidential” as explained above and except as required by law.

5. SECTION SIX: REQUIRED ATTACHMENTS, FORMS, AND INFORMATION

5.1. Vendor Questionnaire

1. Submit Proposal*

Upload proposal here.

*Response required

2. Statement of Qualifications*

Please download the below documents, complete, and upload.

• P102_-_Statement_of_Qualifi...

*Response required

3. Exceptions to RFP*

State NONE if no exceptions are taken.

*Response required

4. Contract Contact Person*

Please include the following information:

• Name

• Mailing Address

• Phone Number

• Email Address

*Response required https://government-project.s3.us-west-2.amazonaws.com/200934/a856475f-9e20-4020-a8fc-309ee3398d87_P102_-_Statement_of_Qualifications.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DIYAXCAI%2F20250919%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250919T194944Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGQaCXVzLXdlc3QtMiJHMEUCIQCr%2BEcCIorSawz3NOXauwm3QjN%2FP1x5jk55kJCAtuxdawIgWznhh4NEg7kKur1G%2B8Rwb5z5OuiP%2BgbSvjCezClj8yYqjAUI3f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDNm%2BVdL0ZWBwmfFXuCrgBCvo9RZSANojoU8Hnp1W6grvOyEVgOJYNNKElGMHPtSC3Ju1dhVeQ3CN06Vi5i0JHQRRI7NCBJSiFIa6ZRPdrmqll%2Fb3xMJQbOM1im8pNaM%2BR%2FJunVGRCTw6cSVk0d95x7nptxhNJF0NHJRSeX%2BkkCpRbmmHRnUlrshwMDJVE03%2FkhQf%2FFdHyAUgbBiL%2B9COOAuqMXSxBxotJYKxhSCgPc04MxCucnhXvmmoFLBGTfnop2UGTtXakFlCwBoXR%2F1ZkR0NBokvdpBPqlHnFQCZfgKDRHlIjlNdOnuhrXA11wZ8rNEafm4U%2BKXFsKFs839xJofYwxbggHsVtL5ccJzPOCOX8bImxkq8C51rGwOuaYewCGovwqhtXnC6o8g5DDRZg7AeWjdIbuT0IQmt6PBeYlhRQ0p%2B4VSLVpKHtc0GNZg5YCW8C2Jl8t6fRogDRKZDnUOAKizeTrLytW3pcZMQ8Wz06QrtP9ZyCZ4D0N3He9GgfYQIqVlGpmjJhCUfltFTjlzOUCgmBzjqXkWAWRqqU1uxeB5bwtyizJpxu9AGmQwAn7aMbDRMEZsjQdTNa1LLMBbDV%2Bs8d7NVTDzAbj46f9Wvso1%2BghhQOOlI4MQLmoKsXZwlbar1j399XqywaFpQU%2BJ2hu4mW82veieeXrm71ZWiji5xBoEgVAHqyArqt1Mxql1joD4oxSlrbzQ1O1sVXI2kH4P8zDCPPD2Rv97cXhzm1o0JpkXPdiVqWupPrcjf5xMOdQMCkt5xambUn34ZqoeDxUboohBevXWxryzXD0FjOWGCf%2B%2BenldaThOF3ZHmMNrmtsYGOpsB7%2BCuHGrSOMLvybuc2WjnsnoW7HIH4XYFKl0l9NPkdbDYgKpbrYAxdZ6QqUEatCQMMEeX8jQuUIP1idbUqvNnvGodWDlxsacEZSFmU0tayu5W%2BaHhf90sSSm6Uh4Ic4uzdqgUfrSvRltGyK%2FHg%2BcyXyVfIZENEN6QKXcrgsEC0x2TyY4jSCfrU%2Frb0DOm9pTSJXQxAng90SD56Ao%3D&X-Amz-Signature=917ba521a82d6f6a2fc7f4d1d787f35fc165609806c337bfaddfa401e8c2eeea&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22P102_-_Statement_of_Qualifications.pdf%22&x-id=GetObject

5. Compliance with Illegal Immigration Act*

By clicking "Please confirm" below, the Bidder/Offeror certifies that it will comply with the applicable requirements of Title 8, Chapter 14 of South Carolina Code of Laws and agree to provide to the State upon request any documentation required to establish either; (a) that Title 8, Chapter 14 is inapplicable to the Bidder/Offeror and its subcontractors or sub-subcontractors; or (b) that the Bidder/Offeror and its subcontractors or sub-subcontractors are in compliance with Title 8, Chapter 14.

Pursuant to Section 8-14-60, “A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony and, upon conviction, must be fined within the discretion of the Court or imprisoned for not more than five years, or both.”

Bidder/Offeror agrees to include in any contracts with subcontractors, language requiring subcontractors to (a) comply with applicable requirements of Title 8, Chapter 14, and (b) include in its contracts with the sub-contractors language requiring the sub-subcontractors to comply with the applicable requirements of Title 8, Chapter 14.

☐ Please confirm

*Response required

6. Non-Collusion Oath*

Please download the below documents, complete, and upload.

• Non-Collusion_Oath.pdf

*Response required

7. Equal Employment Opportunity Certification*

Dorchester County requires compliance with State and Federal regulations governing Equal

Employment Opportunity, External Equal Opportunities (EO), External On-the-Job Training (OJT), Title VI & VII, and the Americans with Disabilities Act (ADA) programs.

Sub-recipients of federal-aid contracts must include notifications in all solicitations for bids of work or material and agreements subject to Title VI of the Civil Rights Act of 1964 and other nondiscrimination authorities. Sub-recipients, contractors and subcontractors may not discriminate in their employment practices or in the selection and retention of any subcontractor.

By clicking "Please confirm" below, the Contractor/Vendor hereby certifies its commitment to assure nondiscrimination in its programs and activities to the effect that no person shall on the grounds of race, color, national origin, sex, age, disability or income status be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination or https://government-project.s3.us-west-2.amazonaws.com/161454/1667e5f0-0914-44c5-aa13-334e2db96bed_Non-Collusion_Oath.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DIYAXCAI%2F20250919%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250919T194944Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGQaCXVzLXdlc3QtMiJHMEUCIQCr%2BEcCIorSawz3NOXauwm3QjN%2FP1x5jk55kJCAtuxdawIgWznhh4NEg7kKur1G%2B8Rwb5z5OuiP%2BgbSvjCezClj8yYqjAUI3f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDNm%2BVdL0ZWBwmfFXuCrgBCvo9RZSANojoU8Hnp1W6grvOyEVgOJYNNKElGMHPtSC3Ju1dhVeQ3CN06Vi5i0JHQRRI7NCBJSiFIa6ZRPdrmqll%2Fb3xMJQbOM1im8pNaM%2BR%2FJunVGRCTw6cSVk0d95x7nptxhNJF0NHJRSeX%2BkkCpRbmmHRnUlrshwMDJVE03%2FkhQf%2FFdHyAUgbBiL%2B9COOAuqMXSxBxotJYKxhSCgPc04MxCucnhXvmmoFLBGTfnop2UGTtXakFlCwBoXR%2F1ZkR0NBokvdpBPqlHnFQCZfgKDRHlIjlNdOnuhrXA11wZ8rNEafm4U%2BKXFsKFs839xJofYwxbggHsVtL5ccJzPOCOX8bImxkq8C51rGwOuaYewCGovwqhtXnC6o8g5DDRZg7AeWjdIbuT0IQmt6PBeYlhRQ0p%2B4VSLVpKHtc0GNZg5YCW8C2Jl8t6fRogDRKZDnUOAKizeTrLytW3pcZMQ8Wz06QrtP9ZyCZ4D0N3He9GgfYQIqVlGpmjJhCUfltFTjlzOUCgmBzjqXkWAWRqqU1uxeB5bwtyizJpxu9AGmQwAn7aMbDRMEZsjQdTNa1LLMBbDV%2Bs8d7NVTDzAbj46f9Wvso1%2BghhQOOlI4MQLmoKsXZwlbar1j399XqywaFpQU%2BJ2hu4mW82veieeXrm71ZWiji5xBoEgVAHqyArqt1Mxql1joD4oxSlrbzQ1O1sVXI2kH4P8zDCPPD2Rv97cXhzm1o0JpkXPdiVqWupPrcjf5xMOdQMCkt5xambUn34ZqoeDxUboohBevXWxryzXD0FjOWGCf%2B%2BenldaThOF3ZHmMNrmtsYGOpsB7%2BCuHGrSOMLvybuc2WjnsnoW7HIH4XYFKl0l9NPkdbDYgKpbrYAxdZ6QqUEatCQMMEeX8jQuUIP1idbUqvNnvGodWDlxsacEZSFmU0tayu5W%2BaHhf90sSSm6Uh4Ic4uzdqgUfrSvRltGyK%2FHg%2BcyXyVfIZENEN6QKXcrgsEC0x2TyY4jSCfrU%2Frb0DOm9pTSJXQxAng90SD56Ao%3D&X-Amz-Signature=66283cd1f8fb453035d5c69c7db66b26fe908d37dba9ae4a7802cc59065eea07&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Non-Collusion_Oath.pdf%22&x-id=GetObject retaliation under any federally or non-federally funded program or activity administered by the sub-recipient and/or its contractors.

☐ Please confirm

*Response required

8. Subcontractor Data Form

If applicable, please download the below documents, complete, and upload.

• SUBCONTRACTOR_DATA_FORM.pdf

9. How did you hear about this opportunity to do business with the county?

https://government-project.s3.us-west-2.amazonaws.com/161454/be80d8a7-8655-4db0-b523-c46d8592be7a_SUBCONTRACTOR_DATA_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4DIYAXCAI%2F20250919%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250919T194944Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGQaCXVzLXdlc3QtMiJHMEUCIQCr%2BEcCIorSawz3NOXauwm3QjN%2FP1x5jk55kJCAtuxdawIgWznhh4NEg7kKur1G%2B8Rwb5z5OuiP%2BgbSvjCezClj8yYqjAUI3f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDNm%2BVdL0ZWBwmfFXuCrgBCvo9RZSANojoU8Hnp1W6grvOyEVgOJYNNKElGMHPtSC3Ju1dhVeQ3CN06Vi5i0JHQRRI7NCBJSiFIa6ZRPdrmqll%2Fb3xMJQbOM1im8pNaM%2BR%2FJunVGRCTw6cSVk0d95x7nptxhNJF0NHJRSeX%2BkkCpRbmmHRnUlrshwMDJVE03%2FkhQf%2FFdHyAUgbBiL%2B9COOAuqMXSxBxotJYKxhSCgPc04MxCucnhXvmmoFLBGTfnop2UGTtXakFlCwBoXR%2F1ZkR0NBokvdpBPqlHnFQCZfgKDRHlIjlNdOnuhrXA11wZ8rNEafm4U%2BKXFsKFs839xJofYwxbggHsVtL5ccJzPOCOX8bImxkq8C51rGwOuaYewCGovwqhtXnC6o8g5DDRZg7AeWjdIbuT0IQmt6PBeYlhRQ0p%2B4VSLVpKHtc0GNZg5YCW8C2Jl8t6fRogDRKZDnUOAKizeTrLytW3pcZMQ8Wz06QrtP9ZyCZ4D0N3He9GgfYQIqVlGpmjJhCUfltFTjlzOUCgmBzjqXkWAWRqqU1uxeB5bwtyizJpxu9AGmQwAn7aMbDRMEZsjQdTNa1LLMBbDV%2Bs8d7NVTDzAbj46f9Wvso1%2BghhQOOlI4MQLmoKsXZwlbar1j399XqywaFpQU%2BJ2hu4mW82veieeXrm71ZWiji5xBoEgVAHqyArqt1Mxql1joD4oxSlrbzQ1O1sVXI2kH4P8zDCPPD2Rv97cXhzm1o0JpkXPdiVqWupPrcjf5xMOdQMCkt5xambUn34ZqoeDxUboohBevXWxryzXD0FjOWGCf%2B%2BenldaThOF3ZHmMNrmtsYGOpsB7%2BCuHGrSOMLvybuc2WjnsnoW7HIH4XYFKl0l9NPkdbDYgKpbrYAxdZ6QqUEatCQMMEeX8jQuUIP1idbUqvNnvGodWDlxsacEZSFmU0tayu5W%2BaHhf90sSSm6Uh4Ic4uzdqgUfrSvRltGyK%2FHg%2BcyXyVfIZENEN6QKXcrgsEC0x2TyY4jSCfrU%2Frb0DOm9pTSJXQxAng90SD56Ao%3D&X-Amz-Signature=2981d4673ca0c9ac7cbdbf2c54aba6adb2b597d7a8871294acc04446235aa5d0&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SUBCONTRACTOR_DATA_FORM.pdf%22&x-id=GetObject