NMRC SOW_N3239825Q6549.pdf

STATEMENT OF WORK

AUTOCLAVE & ELECTRIC BOILER

MAINTENANCE AND SERVICE CONTRACT

NAVAL MEDICAL RESEARCH COMMAND

FT. DETRICK, MD, BUILDING 8400

1. OBJECTIVE: The contractor shall provide all engineering, labor, materials, transportation, plans, and equipment necessary to perform the maintenance and service for the Sussman Electric Steam Boiler Model Number: SSB-72 and the Steelco Steam Sterilizer Autoclave Model Number: VS263649/1 L located at 8400 Research Plaza, Ft. Detrick, Frederick, MD 21702 in room 122. The contractor shall appropriately staff and provide qualified, competent, and appropriately licensed, as required, employees to complete 100% of assigned tasks within the prescribed time and the prescribed quality. During the life of this contract, it is possible that equipment may need to be added or deleted from this list. Such changes, if required, will be incorporated by modification to the contract. The contractor will abide by all UFC, local, state, and federal regulations, laws, and codes as well as Post requirements.

Note: Any sketches/drawings/information/documents provided shall be used for reference use only. An equipment List and photographs of the equipment to be serviced is included in Appendix A. It is the responsibility of the contractor to verify the technical accuracy of all information provided during their initial site visit. This may have the potential to change the work requirements of this SOW. Any changes that need to be made will be done through modification of this contract to incorporate any such required changes.

2. PEROID OF PERFORMANCE:

2.1. Base Period: 365 days from contract award.

2.2. Option Year 1: 365 Days

2.3. Option Year 2: 365 Days

2.4. Option Year 3: 365 Days

2.5. Option Year 4: 365 Days

3. CONTRACT LINE ITEMS (CLINS):

3.1. The contractor shall price and invoice the individual listed CLINs below:

3.1.1. BASE CLIN 0001 Parts and Materials

3.1.2. BASE CLIN 0002 Preventative Maintenance & Repairs

3.1.3. BASE CLIN 0003 Unscheduled Requests & Service Calls

3.1.4. OY1 CLIN 1001 Parts and Materials

3.1.5. OY1 CLIN 1002 Preventative Maintenance & Repairs

3.1.6. OY1 CLIN 1003 Unscheduled Requests & Service Calls

3.1.7. OY2 CLIN 2001 Parts and Materials

3.1.8. OY2 CLIN 2002 Preventative Maintenance & Repairs

3.1.9. OY2 CLIN 2003 Unscheduled Requests & Service Calls

3.1.10. OY3 CLIN 3001 Parts and Materials

3.1.11. OY3 CLIN 3002 Preventative Maintenance & Repairs

3.1.12. OY3 CLIN 3003 Unscheduled Requests & Service Calls

3.1.13. OY4 CLIN 4001 Parts and Materials

3.1.14. OY4 CLIN 4002 Preventative Maintenance & Repairs

3.1.15. OY4 CLIN 4003 Unscheduled Requests & Service Calls

4. DESCRIPTION OF WORK: The objective of this project is for the contractor to provide all labor, transportation, materials, and equipment necessary to:

4.1. Provide quarterly, annual, bi-annual maintenance, non-standard, and service visits during the months of January, April, July, and October as outlined in the tasks identified in this

SOW.

4.2. Provide emergency and urgent site visit services to respond to urgent and emergency issues with the equipment identified in this SOW.

4.3. Provide repairs and or upgrades to existing equipment when requested to by the government.

4.4. Upon contract award and notification from the contracting officer or delegate, the contractor shall make an initial site visit within 10 business days to perform an assessment of the existing onsite equipment to be serviced in this SOW. During their initial site visit, the contractor shall note the existing conditions of the equipment and provide a report of deficiencies and current conditions to the facilities manager within 5 business days of the initial site visit. The contractor should provide a proposal for any initial repairs to ensure the equipment is operational and functions as the manufacture intended to. All repairs shall follow the requirements in this SOW and shall be billed/invoiced appropriately.

4.5. Complete the task requirements safely and in accordance with the manufactures recommended procedures and or UFC, local, state, or federal requirements. All operational checks, repairs and or upgrades shall be completed per manufacture recommendations and manufacture outline tasks. No deviations or alterations are allowed to the steps or procedures outline by the manufacture unless approved in writing by the facilities manager prior to the work commencing.

4.6. If there is a discrepancy in the repair method or preventative maintenance measure between the manufacture recommendation and industry standards, the contractor shall follow the most stringent standard for repair or preventative maintenance method. The contractor shall inform the facility manager of the method chosen to follow through written notice in either email or memo (hand or digital format) prior to deviation of standard or procedure.

4.7. The contractor will be responsible for making all utility connections in this SOW. The contractor shall provide their best effort to keep the equipment in a good working manner as manufacture intended and shall provide a “Turn Key” operation.

4.8. There will be no space available onsite storage of parts and material under this contract.

4.9. The contractor will be responsible for maintenance and service for all areas and parts beginning from directly after the incoming boiler make up water shutoff valve to the exiting drainage/blowdown pipes of the steam sterilizer and everything in-between to make certain this system continues to operate in good working order, effectively, and efficient as manufactures intended.

SUSSMAN SSB-72 Electric Steam Boiler Specific Requirements

Note: As per AR 420-1. All high-pressure steam boilers (above 15 psi) and all high temperature water (HTW) boilers (above 250 degrees Fahrenheit temperature) in active use will be inspected annually. Low pressure boilers will be inspected bi-annually. Boiler inspections will be in accordance with the current version of the National Board Inspection Code issued by The National Board of Boiler and Pressure Vessel Inspectors (NBBI) and the American Society of Mechanical Engineers (ASME). Inspections must be performed by persons certified in accordance with Association of Mechanical Engineers Boiler and Pressure Vessel Inspector (BPVI) standards. All pressure vessels that require inspection by ASME shall be inspected by a certified inspector. The recommendations of these safety inspections will be reviewed, and appropriate actions taken to correct deficiencies. Safety devices necessary to protect the equipment against damage and prevent hazards to life and property will be well maintained and tested in accordance with the manufacturer's recommendations to assure proper operation. Safety Valves and devices for both low- and high-pressure boilers will be tested and maintained in accordance with sections I and IV of the current edition of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code. Adjustments to safety devices shall only be made by a boiler inspector or qualified personnel who is able to confidently do so with adhering to manufacture procedures during adjustments.

4.10. Quarterly Tasks for SSB-72 to be completed in January, April, July, and October.

4.10.1. Perform an inspection of the entire steam boiler system and associated parts to identify any damage, cracks, corrosion, erosion, leaks, or out of compliance parts/operation to include but not limited to: boiler shell, site glasses, gauges, fittings, fuses, switches, solenoids, wiring, wiring connections, mounting bolts, structural components, elements, valves, safety devices, steam trap, controls, regulators, piping, tubing, motors/pumps, insulation, limit switches, contactors, circuit boards/cards and any other part visible that was not identified in this task.

4.10.2. Perform operational check of auxiliary low water cut off system

4.10.3. Perform operational check of the high limit pressure control system

4.10.4. Perform operational check of the operating pressure control system

4.10.5. Perform operational check of the low water cut off / pump control system

4.10.6. Perform operational check of the float control system

4.10.7. Perform operational check of the safety relief valve system

4.10.8. Inspect steam trap for proper operation and adjust/repair as needed.

4.10.9. Perform operational check by completing a complete pressure build up of the steam generator to operating pressure for autoclave and ensure it sustains pressure/operation. This can be completed during the steam sterilizer operational check.

4.10.9.1. During pressure build up check for proper steam pressure to the autoclave steam sterilizer per Steelco manufacture recommendation. Adjust pressure if needed to ensure proper steam flow rates and pressures are achieved and being supplied to the steam sterilizer autoclave.

4.10.10. After checking pressure build up, perform a manual blow down and blow down operation check

4.11. Annual Tasks to for SSB-72 to be completed in April.

4.11.1. Complete all Quarterly Tasks required for April.

4.11.2. Perform an annual Maryland Boiler and Pressure Vessel Safety Inspection

4.11.2.1. The contractor will be responsible for coordination of all required parties, documents, and requirements for the annual inspection. All costs shall be factored into the contractor’s proposal and included in the Preventative Maintenance CLIN.

4.11.2.2. All inspections shall be performed by an inspector commissioned by the National Board of Boilers and Pressure Vessel Inspectors and by the Maryland Commissioner of Labor and Industry and be employed by an Authorized Inspection Agency (AIA).

4.11.2.3. The contractor shall make any repairs required to ensure the boiler passes inspection and will provide the government with the Valid Certificate of Inspection once completed.

4.11.2.4. If the boiler fails inspection, the contractor will make any necessary repairs then will perform a reinspection of the boiler. This will be at no cost to the government and shall follow all procedures outlined in this SOW.

4.11.3. Replace boiler sight gauge glasses.

4.11.4. Check for proper control and operating voltage from main power supply to heating elements.

4.11.5. Perform resistance check of all heating elements for proper resistance readings.

4.11.6. Calibrate all gauges and sensors as required to ensure proper PSI is read from the operating gauge and or sensor is achieved.

4.11.7. Check the proper torque for the heating element mounting bolts per manufacture recommendations.

4.11.8. Check tightness and tighten/torque as required all utility connections

4.11.9. Check for any calcium deposits in all chambers, tanks, heating elements, etc. and if needed decalcify to remove all deposits.

4.11.10. Actuate and modulate all valves then return to the same positions.

4.11.11. Perform GSA preventative maintenance tasks as described in GSA Public

Buildings Service guide for Steam Trap preventative maintenance.

4.11.12. Modulate steam shutoff valve to ensure the valve moves freely.

4.12. Non-Standard Tasks to be completed during the life of this contract at the specified times below: All parts shall be factored into contractors’ proposal for preventative maintenance parts and be billed to the Preventative Maintenance CLIN for their respective year of execution.

4.12.1. Replace the Auxiliary low water cut off probe and associated control board in the Base year April Quarterly PM

4.12.2. In OY2 April PM, replace all electrical contactors.

4.12.3. In OY4 April PM, replace the safety valve.

Steelco Steam Sterilizer Autoclave Model Number: VS263649/1 L Specific Requirements

4.13. Quarterly Tasks for the VS263649/1 L to be completed in January, April, July, and October.

4.13.1. Perform an inspection of the entire steam sterilizer autoclave system to identify any damage, cracks, corrosion, erosion, leaks, or out of compliance parts/operation to include but not limited to: autoclave shell, sterilization chamber, rollers, shelves, door gaskets, disconnect on the unit, site glasses, gauges, fittings, fuses, switches, wiring, wiring connections, solenoids, mounting bolts, structural components, elements, valves, safety devices, controls, regulators, piping, tubing, motors/pumps, insulation, limit switches, contactors, circuit boards/cards and any other part visible that was not identified in this task.

4.13.2. Perform operational check of the unit by running (1) sterilization cycle check to ensure the unit functions as manufacture intended.

4.13.3. Perform operational check of all safety relief valves

4.13.4. Review, adjust, or change any operational parameters that need to be adjusted to maintain proper operation or sterilization cycles for personnel utilizing equipment.

4.14. Annual Tasks for the VS263649/1 L to be completed in April

4.14.1. Perform an annual Maryland Boiler and Pressure Vessel Safety Inspection for the autoclave steam sterilizer.

4.14.1.1. The contractor will be responsible for coordination of all required parties, documents, and requirements for the annual inspection. All costs shall be factored into the contractor’s proposal and included in the Preventative Maintenance CLIN.

4.14.1.2. All inspections shall be performed by an inspector commissioned by the National Board of Boilers and Pressure Vessel Inspectors and by the Maryland Commissioner of Labor and Industry and be employed by an Authorized Inspection Agency (AIA).

4.14.1.3. The contractor shall make any repairs required to ensure the boiler passes inspection and will provide the government with the Valid Certificate of Inspection once completed.

4.14.1.4. If the autoclave fails inspection, the contractor will make any necessary repairs then will perform a reinspection of the autoclave. This will be at no cost to the government and shall follow all procedures outlined in this SOW.

4.14.2. Complete all Quarterly Tasks required for April

4.14.3. Check tightness and tighten/torque as required all utility connections

4.14.4. Lubricate the door guides and relative sliding trolley

4.14.5. Check and clean the generator drain filter

4.14.6. Check and clean the chamber drain strainer

4.14.7. Replace door gaskets

4.14.8. Check for dust and rust presence and remove and deposits

4.14.9. Visually check the level control and adjust as needed

4.14.10. Check for the tightness of all chamber, shelving, and door mounting hardware

4.14.11. Check all plunger and limits switches and if necessary adjust

4.14.12. Check for non-return valves efficiency

4.14.13. Actuate and modulate all valves then return to the same positions to ensure valves move freely

4.14.14. Calibrate all gauges, thermocouples, and sensors to ensure readings are accurate.

4.14.15. Check all safety devices and interlock systems for proper operation. If necessary, adjust/repair as required.

4.14.16. Check for any manufacture software updates and perform/install updates to ensure all operating system software is up to date.

4.15. Bi-Annual Tasks (Every Two Years) for VS263649/1 L to be completed in April of OY1 & OY3.

4.15.1. Complete all Quarterly Tasks required for April

4.15.2. Complete all Annual Tasks required for April.

4.15.3. Replace Sterile Filter

4.15.4. Check the quality of water supply and drainage.

4.15.5. Clean and if necessary, replace the water input filters

4.15.6. Check, adjust if necessary, and clean the flow regulator.

4.15.7. Check tightness of all piping, joints, and fittings.

4.15.8. Check, clean, or replace if necessary, the air and condensation discharges

4.15.9. Replace any other non-cleanable filter not specified in this SOW that has a life span or shelf life.

4.16. Unscheduled Emergency Repair Calls

4.16.1. The contractor shall provide repair and maintenance call services for all equipment outlined in this SOW

4.16.2. All repairs must be approved by the facilities manager, COR, Contracting Officer, or designee prior to ordering parts or performing repair.

4.16.3. The contractor shall itemize all items on repair proposals

4.16.4. Upon notification from the facilities manager or designee that a service call is needed, the contractor shall respond onsite within 15 business days of routine service requests, 7 business days of urgent non-emergency issues, and within 2 business days of emergency issues.

4.16.4.1. Notification is identified as an email sent to the contractors designated POC for service calls and noted with the appropriate level of work classification for the issue identified in the email. See paragraph 10.21.6 for work level classifications.

4.16.4.2. Service calls shall be billed to the Unscheduled Requests CLIN

4.16.5. During the life of this contract the government may ask for an additional preventive service that is not listed in this SOW or upgrades to existing equipment.

These costs will be billed to the Unscheduled Request CLIN. Prior to execution of work for these request the contractor will provide an itemized proposal for this work and shall not proceed without written approval from the facilities manager, COR, Contracting Officer, or designated representative

5. LOCATION AND HOURS

5.1. Building 8400, NMRC, Ft. Detrick, Maryland. The normal onsite operating hours for personnel are between the hours of 7:00 am and 3:30 pm EST, Monday through Friday, less holidays. All work in accordance with this SOW shall be coordinated with the Facilities Manager to minimize interruption to daily operations. Changes to these hours are only permitted with a minimum of 5 business days notice and with the written approval of the Facilities Manager. The contractor shall perform all work during normal business hours unless otherwise prearrange according to the requirements in this SOW.

6. SUBMITTALS: The Contractor shall electronically by email submit one copy of the following to the Facilities Manager

6.1. Material submittals from the manufacturer for any replaced or newly installed piece of part or equipment

6.2. A complete schedule of work to be accomplished under this contract.

6.3. Upon completion of any new part or system, the contractor shall provide a copy by email of the manufacture recommended preventative maintenance schedule for any piece of equipment installed.

7. DELIVERABLES:

7.1. The contractor shall comply with all requirements outlined in this SOW.

7.2. The contractor shall provide a minimum one-year parts and labor warranty, INCLUDING one-year service warranty as applicable starting after the acceptance from the owner or government. Acceptance is considered complete when either a physical signature is provided on an in-person document (i.e. technicians work order) or by email to the contractor informing them of the acceptance of the work if no in-person document exists within 2-business days of completion of work. This will be on all work performed. Any call backs to repair equipment covered under this paragraph will not be chargeable to the government.

7.3. Contractors Quality Control Plan due within 30 days of contract award.

7.4. Initial site visit report and proposal, as required, within 5 business days of initial site visit with any deficiency findings, recommended repairs, and overall equipment condition. Initial site visit should be conducted within 10 business days of contract award unless otherwise approved in writing by the facilities manager, COR, contracting officer, or designated official.

7.5. List of individuals who will require access to the facility with 5 business days after contract award and modifications as needed within 3 business days prior to required entry.

7.6. Certificate of Liability Insurance within 5 business days after contract award for the base year and at the start of each option year after.

7.7. Required licenses or certifications for personnel within 5 business days after contract award.

7.8. Project Manager POC name and phone number due on contract award date.

8. POINT OF CONTACT:

8.1. The Contractor shall provide any copies of submittals and or deliverables by email to:

8.1.1. Jacob N. Barnhart, Facilities Manager

Biological Defense Research Directorate Naval Medical Research Command Cell: 240-479-0750 Email: Jacob.N.Barnhart.CIV@Health.mil

9. PERSONNEL:

9.1. Point of Contact (POC): The Contractor shall provide a POC to be available during the normal hours of operation who has the ability to act with full authority for the Contractor. This individual shall be responsible for the supervision, overall administration, and coordination of all required services. The Contractor shall provide the telephone number and email of the POC on the contract award date. The POC shall be able to understand, speak, read, and write the English language and shall be able to respond within 2 hours of emergency calls or notification of the facilities manager or designated POC.

9.2. All contractor personnel shall be trained in the proper and safe use of any equipment operated by that individual and shall follow all Post, local, state, federal, UFC, ANSI, OSHA, or International Building Code training requirements.

9.3. All trade personnel performing any work for this SOW shall be qualified personnel. A minimum of a Journeyman licensed in the trade they are performing shall be onsite at all time when work is being performed and shall take responsibility for any work performed by any apprentices or helpers.

9.4. Appearance and Conduct: The Contractor shall be responsible for the supervision and conduct of his/her employees. The Contractor’s personnel shall conduct themselves in a professional manner at all times. Contractor shall wear an outfit that identifies themselves as a contractor with their companies’ logo.

9.5. Contractor Employee Identification: All Contractor employees shall wear a Contractor furnished identification badge, which shall be visible on the outside of their clothing whenever on the installation property. The identification badge shall include, as a minimum, the employee’s name, employee’s signature, a recent photograph of the employee, and the name of the Contractor.

10. GENERAL TERMS AND CONDITIONS:

10.1. All wages shall be paid in accordance with the Davis-Bacon Act (DBA).

10.2. Real Property Inventory Requirements: Any equipment that is being removed from service, disposed of or otherwise transferred, that is barcoded, labeled, or otherwise deemed as real property shall have all attainable information recorded and provided to the Government prior to disposal.

10.2.1. Any new equipment installed or otherwise put into service and deemed real property shall have a Real Property Inventory sheet completed and provided to the Government prior to project closeout.

10.2.2. Real Property - Land and improvements to land (i.e., facilities). It includes equipment affixed and built into the facility as an integral part of the facility (such as heating systems), but not movable equipment (e.g., plant equipment, industrial equipment, buoys). In many instances this term is synonymous with real estate.

(UFC 1-300-08 16 Apr 2009 Change 2, Aug 2011)

10.3. Turn Key Operation – The contractor shall provide a “turn key” operation

10.3.1. The contractor shall abide bid all requirements in this SOW. If a requirement or guidance within this SOW conflicts with providing or achieving the desired outcome or “turn key” operation it’s the responsibility of the contractor to advise the government of the changes or requirements to achieve a “turn key” outcome.

10.3.2. If an increased price results from changes to provide a “turn key” operation the contractor shall submit a revised itemized proposal or quote to the government for the increased costs. The contractor shall not proceed with these changes without prior approval from the government.

10.4. Proposals:

10.4.1. The government has the right to review and analyze proposals in accordance with the Federal Acquisition Regulations to determine if the proposal is fair reasonable and just. If a proposal is determined unfair, unreasonable, or unjust after review, the government will submit in writing by email why the proposal was determined to be unfair or unjust and request the contractor the submit a new revised proposal.

10.4.2. All quotes and or proposals shall be valid for a minimum of 90 days. All line items must be itemized to clearly show material, parts, shipping and handling fees, travel, labor etc. The contractor shall not proceed with any repairs or services without approval in writing by the facilities manager, COR, contracting officer, or designated official.

10.5. Safety and Training:

10.5.1. The contractor shall be certified and competent in the tasks required for completion of this SOW

10.5.2. The contractor shall be in compliance with the facilities required safety training

10.5.3. The contractor shall ensure all work adheres to any safety code from all applicable UFC, ANSI, OSHA, local, State, Federal, International Building Codes.

10.5.4. The contractor shall not enter into any laboratory without prior approval and training from the facilities manager

10.5.5. Injuries

10.5.5.1. The contractor shall notify the facilities manager of any injuries that occurred while working onsite for this contract. The contractor is responsible for submitting all required documentation per OSHA and or any other required entity. The contractor shall provide a copy of these forms to the facilities manager or other designated POC upon request if needed.

10.6. Penetrations:

10.6.1. The contractor shall seal all firewall penetrations with appropriate / applicable fire-stop material within 24 hours if penetrations are made.

10.7. Material, Workmanship and Warranties:

10.7.1. All material / hardware utilized in this project shall be new, and compatible to existing architectural, electrical, and mechanical systems or the piece of equipment it is being utilized and installed for. All materials are to be reviewed by Facilities Management using a formal material transmittal form prior to use. Cut sheets and / or samples must be provided as applicable, including material specifications, manufacturer’s installation recommendations, and warranties.

10.7.2. The contractor shall warranty, service, and or replace any failed or leaking piece of equipment for a period of 1-year following acceptance by the Owner or government.

10.7.2.1. All replacement items shall be of new material and shall be free of charge to the government for installation, procurement, or service

10.7.3. Vendor warrants that all materials and equipment furnished shall be of good quality and new unless otherwise agreed, and that all Work performed shall be of good quality, free from faults and defects, and will be performed with the care, skill, and diligence of other contractors performing similar work or services. Without limiting the foregoing, Vendor further warrants the Work to the full extent provided for in the Contract Documents between the Owner and Contractor, but in no event shall the period of such guarantee or warranty be less than one year from the date the service or repair is accepted by the government

10.7.4. The contractor shall provide operations, maintenance, and installation manuals for any piece of equipment installed

10.7.5. Contractor shall provide a copy by email of the manufacture recommended preventative maintenance schedule for any piece of equipment installed

10.7.6. The contractor shall perform and furnish all labor, supervision, materials, and equipment necessary to perform the work and services (collectively, the "Work") described in this SOW. This Work Order is subject to the terms and conditions of the Contract Documents between the government and Contractor, including any applicable federal government Prime Contract. Related to the supplies, equipment, materials, and/or services provided under this Work Order, Vendor hereby assumes towards the Contractor all obligations that the Contractor has to the Owner (including all federal government mandatory slow down clauses included in Prime Contract) and agrees that Vendor will be bound by all rulings, determinations, and directives of the Owner to the same extent that Contractor is bound by them. Vendor confirms that the Work performed by Vendor on the Project before this Agreement is fully executed is subject to the terms and conditions of the Contract Documents and that all representations and warranties made by Vendor herein are retroactive to the date on which Vendor commenced Work on the Project.

10.7.7. The Work shall be performed in a good and workmanlike manner, and in accordance with all federal, state, and local laws, ordinances, rules, regulations, statutes, codes, and industry standards that are applicable at the time the Work is rendered.

10.7.8. The contractor agrees and acknowledges that time is of the essence of this Work Order. Vendor shall beg in performing the Work upon Contractor's direction to do so and shall perform the Work diligently and promptly to complete the Work by the completion date communicated by the Contractor.

10.7.9. The contractor shall, to the fullest extent permitted by law , defend, indemnify , and hold harmless Contractor and the Owner, its officers, agents, employees and indemnities , from and against any and all claims losses, suit s, and damages, legal and otherwise, arising out of or in any way connected with the Work, or this Work Order, including but not limited to any claim for personal injury or death of persons, or damage to property, to the extent caused by the negligence of Vendor, its subcontractors, or sub-subcontractors. Vendor shall indemnify and hold harmless Contractor from and against any costs and expenses (including reasonable attorneys' fees) incurred by Contractor in enforcing any of the Vendor's obligations under this Work Order.

10.8. Code or Law Violations:

10.8.1.1. If Contractor and/or its subcontractors see that any statement in the SOW violates any Post, local, state, and or federal codes and regulations, the Contractor is required to notify NMRC Facilities Management

10.8.1.2. Outline recommended revision(s) in the SOW so that any and all statements/requirements that direct the performance of work will comply with all Post, UFC, local, state and federal codes and regulations.

10.9. Security:

10.9.1. The contractor shall remain professional and courteous at all times. The contractor shall wear an outfit that identifies themselves as a contractor with their companies’ logo. The contractor may be required to be escorted and will have to wear a visitors’ badge. The contractor will be required to surrender a form of identification to receive the visitors badge in order to enter the NIBC campus and will be re-issued this form back when exiting the campus. If at any time the government identifies a possible security vulnerability, violation, or safety hazard the government reserves the right to escort the contractor off the NIBC Campus. All vehicles, personnel, and equipment are subject to inspection as applicable.

10.9.2. If a cell phone or laptop is required for entry or performance of duties within Building 8400 or the NIBC Campus the contractor needs to provide the make, model, serial number, full name of individual who owns the item, company for each item that requires access. The Facilities Manager must approve and if approved will provide a Memorandum for Record to the company for items requesting

10.9.2.1. Memorandum for Record must remain on the approved individual at all times when on the campus and each item has the ability to be inspected upon entry and exit of the campus or facility.

10.10. Quality Control Plan:

10.10.1. The Contractor shall establish and maintain a Quality Control program that ensures that all requirements of the contract are met as specified. The quality control plan shall be given to the government within 30 days of contract award and should include the minimum requirements of:

10.10.1.1. All key personnel of the Contractor's organization shall be identified.

Their authority shall be clearly defined.

10.10.1.2. A Quality Control inspection system shall be prepared and submitted, covering all general and specific tasks included in the contract scope of work.

It shall specify tasks or areas to be inspected on either a scheduled or unscheduled basis and the manner in which inspections are to be conducted.

10.10.1.3. The names of firms or individuals tasked to perform inspections separated by installation and other Quality Control responsibilities, the extent of their authority, and an organization chart indicating the individual's position and reporting chain.

10.10.1.4. Proposed test methods and qualified testing laboratories to be used.

10.10.1.5. Method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

10.10.1.6. Method of documenting and ensuring quality control operations of both prime and any subcontractor work, including inspection and testing. Copies of all inspections and tests shall be available to the Q/A by the fifth working day of the following month of preventative maintenance service.

10.10.1.7. Acceptability: The Contractor shall provide, as a minimum, a quality of service consistent with best practices to achieve more cost-effective reliability through the implementation of better operations and maintenance practices.

10.11. Quality Assurance:

10.11.1. The government reserves the right to inspect and request a rework for any repair or certification that has been performed by the contractor. The contractor shall make every effort to resolve any discrepancies identified from the quality assurance inspection and perform any rework or repairs needed at no cost to the government.

10.12. Infection Control:

10.12.1. Contractors shall strictly adhere to infection control measures/requirements during all phases of work during this contract. Clean rooms require personnel to have not entered any other laboratory environment prior to entry into these rooms. Due to these strict requirements the facilities manager will request the contractor to not enter any other medical facilities or buildings prior to work commencing in this facility on days when the contractor will be required to enter clean rooms. These requirements are intended to control the generation/transmission of dust and other infectious disease agents between the work site and other active/occupied building areas. Failure/inability to observe any infection control requirements shall be considered a serious safety issue.

10.13. Damage to Property:

10.13.1. The Contractor shall take all precautions to avoid damage to B8400 property or equipment. The contractor shall hold a valid Certificate of Liability Insurance meeting the minimum requirements outlined in this SOW. Any damage to B8400 property or equipment by the Contractor shall be repaired by the Contractor to its original sate or better condition at no additional expense to the government.

10.14. Working Conditions: Buildings 8400 shall be occupied, and operations shall continue as normal, temporary or restricted basis for the duration of the contract. The Contractor shall take all precautions that their operations are conducted in a manner that does not interfere with normal operations of the surrounding facility and the safety and health of the occupants or the environment. The entire area shall be left clean and acceptable to the government.

10.15. Damages or loss of contractor’s supplies and contractor’s:

10.15.1. The Contractor is responsible for his/her supplies, materials, and equipment and the personal property of his/her employees from loss, damage, or theft while on government property. Government provides security protection during non-working hours, but this does not relieve the Contractor from responsibility for his/her property.

10.16. Facility & NIBC Campus Access:

10.16.1. The contractor shall provide a list of individuals who will require access for the duties of this contract to the Facilities Manager within 5 business days after contract award. If a modification of personnel who will need access to the facility is needed, the contractor shall submit the name a minimum of 3 business days prior to the start or requiring access to the facility or NIBC Campus. The minimum information shall contain:

10.16.1.1. Full Name of Individual

10.16.1.2. Phone Number

10.16.2. It shall be the Contractor’s responsibility to ensure that Contractor and Contractor’s employees shall have a valid Photo ID on them at all times and present such ID when requested by Security Personnel. The Photo ID must comply with Ft.

Detrick’s Visitors policies, procedures, and acceptable ID’s. Controlled spaces access for the Contractor and Contractor’s employees will coordinate each day with the Facility Project Manager or other authorized personnel. Contractor and Contractor’s employees will sign into the visitor log at the start of onsite work and will sign-out of the log when departing the site. Contractor and/or Contractor’s representatives will be required to surrender a government form of ID when entering the NIBC Campus through the Entry Control Points and in-exchange will be issued a visitor badge for each day and such badge will be returned at the end of each workday and each individuals government form of ID will be returned to that individual.

10.17. Certificate of Liability Insurance:

10.17.1. The contractor’s insurance agent shall provide the government by email a copy of the contractors valid Certificate of Liability Insurance within 5 business days after award of this contract. The contractor shall maintain the minimum insurance requirements throughout the life of this contract. The contractor shall provide a new Certificate of Liability Insurance at the start of every option year.

10.17.2. The contractor shall hold a minimum of:

10.17.2.1. Commercial General Liability: Aggregate $1,000,000

10.17.2.2. Automobile Liability: Aggregate $1,000,000

10.17.2.3. Worker’s Compensation: As required by Statute in the State where this

Work is being Conducted

10.17.2.4. Excess Umbrella Liability Per Occurrence $1,000,000 & Aggregate

$1,000,000

10.18. Notice to Proceed

10.18.1. The contractor shall not perform any work or order any parts or materials for this SOW or Work Order without the notice to proceed by either the Facilities

Manager, Purchasing Agent Official, Contracting Officer, or authorized government representative.

10.19. Breach of Contract / Termination of Work

10.19.1. If the government reasonably determines that contractor is in breach of this SOW or Work Order, the government may, in its sole discretion, after giving contractor written notice of default and forty-eight (48) hours within which to cure its default, terminate this Work Order, or remedy the default by whatever means Contractor may deem necessary or appropriate, including but not limited to, correcting, furnishing, performing, or otherwise completing the Work, or any part thereof, and deducting the cost thereof from any monies due or to become due to Vendor under this, or any other, Work Order, and recover from Vendor all losses , damages, penalties and fines, whether actual or liquidated , direct or consequential, and all reasonable attorneys' fees incurred by Contractor by reason of Vendor's default. The government may also terminate this Work Order for convenience at any time upon written notice to Contractor. In the event of a termination for convenience, the Vendor shall take immediate steps to terminate the Work as quickly and effectively as possible and shall terminate all commitments to third parties unless otherwise directed by the government. Subject to the other terms and conditions of this Work Order, the government shall pay Contractor for all Work performed to the date of the termination for convenience, and the government shall have no further liability to the contractor for such termination. If the Government terminates this Work Order for cause, and it is later determined that the government did not have grounds to do so, the termination shall be treated as a termination for convenience. In no event shall government be responsible or liable for any damages to contractor for delay, disruption, hindrance, inefficiency or interference, for lost profit, lost business, home office overhead, or consequential damages of any type or kind.

10.19.2. Amendments and Additional Work

10.19.2.1. This Work Order represents the entire agreement between the parties and supersedes all prior negotiations, representations or agreements, either oral or written. This Work Order may only be amended or modified in a writing signed by both Government and Contractor. The failure of Government to enforce any one or more of the provisions of this Work Order shall not be construed to be a waiver of any such provision or provisions. Should any provision or clause of this Work Order be determined by a court or arbitrator to be unenforceable, such a determination shall not affect the validity and enforceability of any other section or part hereof. This Work Order shall be construed without regard to any presumption or other rule requiring construction or interpretation against the party who caused it to have been drafted.

10.19.2.2. If determined during the life of the project, Work Order, or SOW that the government requires extra or additional work, service, parts or material the contractor shall provide an itemized quote for the additional or extra work to be performed and a both parties will sign an amendment agreeing to these changes and will be executed through a contract modification. The contractor shall not proceed with any additional work, service, or order any additional parts or material without approval from the Facilities Manager, Purchasing Agent Official, Contracting Officer, or authorized government representative.

10.20. Certifications and Licensing

10.20.1. The personnel employed by the Contractor shall be journeymen, qualified, and licensed in their respective trades. Where required by local, state, or federal law, or by post guidance, journeymen shall be certified and/or licensed in their respective trades. The contractor shall be responsible for ensuring that certifications and licenses are current, and that journeymen are provided any training required to maintain required certification or licensing at no cost to the government. Specific positions requiring licensing include but are not limited to:

10.20.1.1. Maryland Board of Stationary Engineers

10.20.1.1.1. Grade shall be appropriate for the equipment to be serviced.

10.20.1.2. Electrician

10.20.1.3. HVAC Mechanic

10.20.1.4. Plumber

10.20.2. A minimum of a Journeyman licensed in the trade they are performing shall be onsite at all time when work is being performed and shall take responsibility for any work performed by any apprentices or helpers. Journeyman shall inspect any work performed by the apprentice or helper to make sure its completed in a manor that is correct for the task being accomplished

10.20.3. The contractor shall provide any required licenses or certifications needed to the government within 5 business day after contract award.

10.21. Response Times & Work Classification

10.21.1. Scheduled Preventative Maintenance Visits

10.21.1.1. The contractor shall complete all required tasks in the months and time frames described in this SOW. Any deviations to these timelines require the contractor to notify and request for approval from the facilities manager or designated POC no later than 10 business days prior to the 1st day of the month that the service is due.

10.21.2. Emergency Response

10.21.2.1. The contractor shall be onsite to respond to any emergency service calls within 2 business days from the time of notification by email or phone call of the emergency

10.21.3. Urgent Response

10.21.3.1. The contractor shall be onsite to respond to any urgent service calls within

7 business days from the time of notification by email or phone call of the urgent service call

10.21.4. Routine Response

10.21.4.1. The contractor shall be onsite to respond to any routine service calls within 15 business days from the time of notification by email or phone call of the routine service call

10.21.5. There shall be no deviations to response times unless approved by the facilities manager or designated in writing by email to the contractor.

10.21.6. Work Classification

10.21.6.1. Emergency Work

10.21.6.1.1. Emergency Work. Response to an emergency situation is defined as any condition that requires immediate action to eliminate life or serious injury hazards to personnel, prevent loss or damage to Government property, or restore essential services.

10.21.6.2. Urgent Work

10.21.6.2.1. Work to correct an unsafe condition which is not an immediate hazard to personnel but has the ability to become an emergency situation

10.21.6.3. Routine Work

10.21.6.3.1. Any work that is not in the above categories, unscheduled upgrades, or customer repair requests.

Appendix A

MAKE MODEL SERIAL NUMBER

SUSSMAN SSB72 N4-20284-Q11

STEELCO VS 263649/1 L 18009