NL2502 Laundry Detergent _ Hair Nets.pdf

Weber School District Purchasing Department | 5320 Adams Avenue Parkway | Ogden | Utah | 84405

REQUEST FOR BIDS (RFB)

Laundry Detergent & Hair Nets for the Child Nutrition Program

Bid # NL2502

Issued 11/27/2024

This is not a purchase order

Weber School District Contact:

Nicole Lewis Weber School District Purchasing Dept.

5320 Adams Avenue Parkway Ogden, UT 84405

(801) 476-7880 E-Mail: nilewis@wsd.net

Questions regarding this IFB should be submitted through Bidnet Direct https://www.bidnetdirect.com

Solicitation #: NL2502

In the Question-and-Answer section mailto:nilewis@wsd.net

The purpose of this request for bids (RFB) is to solicit competitive sealed bids from qualified (Vendors) for the purchase of laundry detergent and hair nets/bonnets. It is anticipated that this RFB may result in a contract award to a single or multiple suppliers for said items.

All specifications and instructions are in addition to the Standard Terms and Conditions. Products will be ordered on an as needed basis.

1.0 Scope of work:

We are looking for the following items: See Table Below You will note that some brand names and items numbers have been specified. Brand names and item numbers are listed as a means of identifying a minimum standard of quality and are not intended to limit competition.

2.0 Specifications:

Vendor must have the availability to provide the following items.

Product Name Product Description Item # Yearly Usage

Per Case Price

Royal Brite Plus, 45 lb box

Enzymatic Detergent with Color Safe Bleach

Ecolab PIC 6100917

100 cases

Ammex 24" Hairnets, 100 pkg

Flame Resistant, 24 inch, white

HN24W 75 cases

The District reserves the right to purchase all or a limited number of items requested. This bid may be awarded to multiple vendors as determined by the District to be in their best interest. You are invited to bid on all or part of the items listed.

Pricing must include all applicable costs, including any/all additional charges such as additional warranties, shipping cost, etc.

3.0 Substitution:

Vendors who wish to bid alternate products to that which is listed must provide a written statement that clearly identifies that the proposed alternate will meet or exceed the specifications as listed.

Provide specific detail of specification with justifications as to each. Bids that do not contain this information may be deemed as non-responsive.

4.0 Bid Submission:

Submit your bid electronically through BidNet Direct by 12/11/2024 2:00 p.m. current Mountain Time.

Bids submitted electronically through BidNet Direct may require uploading of electronic attachments.

The BidNet Direct system will accept a wide variety of document types as Word, Excel, and PDF attachments but not all. You MAY NOT submit documents that are embedded (zip files), movies, wmp and mp3 files or password protected files, etc. Such actions may cause your bid(s) to be deemed as “non-responsive.”

Bids received after this deadline shall be late and ineligible for consideration.

Question Due Date: 12/09/2024 at 2:00pm. Mountain Standard Time. All questions should be submitted through Bidnet Direct under Solicitation: # NL2502

When submitting an offer electronically through Bidnet Direct, please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the offer.

If you are in the middle of uploading your documents at the closing time, the system will stop the process and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted through the due date and time. Incomplete bids may be deemed as “non-responsive” and will not receive further consideration.

Bidnet Direct customer support may be contacted at (800) 8354603 or support@bidnet.com for guidance on the Bidnet Direct site.

Vendors are responsible for ensuring that their Bidnet Direct registration information is current and correct. The District and Stakeholders shall not be responsible for missing or incorrect information contained in the vendor registration in the Bidnet Direct site. Incorrect or missing vendor registration information may result in failure to receive notification from Bidnet Direct regarding this procurement.

4.1 Bid Sample Submission:

In order to evaluate products, samples are required for most bid items. Samples must be properly labeled including: Vendor Name, #NL2502, Vendor Description /Supplier Product Code/Item Code as bid.

Samples must be furnished without cost to Weber School District no later than 2:00 PM Friday, December 16, 2024.

All samples must be delivered to:

Weber School District

CNP Program – Samples

955 West 12th Street

Ogden, UT 84404

Improperly labeled samples and samples not received at the specified address may be disqualified for consideration.

5.0 Award:

The District reserves the right to award this bid to the lowest responsive and responsible Vendor who meets the minimum specifications listed above, including price, technical specifications, guaranteed delivery date and warranty information. At the District’s option, bid alternatives may be considered as meeting specifications or rejected in full.

6.0 Contract:

Contract award(s) shall result in a one (1) one-year contract, with the potential of 4 one-year renewals.

All quoted fees and rates shall be fixed against escalation for the year, from the effective date of the contract. Requests for escalation, due to increase in freight or other costs beyond vendor’s control, the vendor must submit in writing the reason for the increase to the Purchasing Agent at Weber School District within 10 days of the price increase. Price will be negotiated between vendor and purchasing agent and approved by Weber School District. Price may not exceed 5% or the prevailing Consumer Price Index (CPI) over a one (1) year period. A record will be made in the bid file as to the reason for the increase. All price decreases must be immediately passed to the District, failure to do so will result in the termination of the contract. This contract is expected to begin on July 1, 2023.

All Products awarded in this bid solicitation will be delivered, to Weber School District, Warehouse, 930 West 200 North Bldg. 10A, Ogden, UT 84404. Contact Beau Brooks at 801-476-7975 or Ryan Roby at 801-476-7976 to schedule delivery.

6.1 District Terms and Conditions. Any order issued against this inquiry shall be subject to the Terms and Conditions of Purchase Order and/or Appendix A & B as required by Weber School District.

Exceptions to Weber School District’s standard Terms and Conditions may cause your bid to be considered non-responsive.

For amounts provided, do not include Utah State Sales and Use Tax on materials purchased for the Work. I/We acknowledge responsibility for complying with all Utah State Sales and Use Tax exemption requirements.

6.2 District Payment and Shipping Terms.

6.2.1 Payment Terms: Net 30-days ARO.

6.2.2 F.O.B. Destination Prepaid

Alternate Payment and/or Shipping Requirements

F.O.B Destination Prepaid

6.3 Right of Rejection. The District reserves the right to reject any or all submittals, or to waive any formality or technicality in any submittal, in the best interests of the District, while still complying with the Utah State Procurement Code. While it is the intent of the District to proceed with this appointment, this solicitation does not obligate the District to enter into a purchase and / or agreement.

6.4 Protected Information. Under the Government Records Access and Management Act, Utah Code §§ 63G-2-101 to -901, as amended ("GRAMA"), certain information submitted in the proposal(s) may be open for public inspection or disclosure. Pursuant to Section 63G-2-309 of GRAMA, any confidential information provided to the District which Vendor believes should be protected from inspection or disclosure must be accompanied by a written claim of confidentiality and a concise statement of reasons supporting such claim. Non-specific statements of confidentiality (e.g., marking a document confidential or proprietary in a cover letter, header, footer or watermark) are insufficient to claim confidentiality under GRAMA. All material contained in and/or submitted with the proposal becomes the property of the District and may be returned only at the District's option.

6.5 Federal Exclusion. Vendor warrants and represents that Vendor, its officers, directors, and any employees or subcontractors providing goods or services under this Contract (i) are not currently excluded, debarred, or otherwise ineligible to participate in federal health care programs as defined in 42 U.S.C. § 1320a-7b(f) or to provide goods to or perform services on behalf of the federal government as either a contractor or subcontractor. This shall be an ongoing representation and warranty during the term of this Contract and Vendor shall immediately notify Weber School District of any change in the status of the representation and warranty. Weber School District may immediately terminate this Contract for cause in the event of a breach of this section or as a result of any material change in status of the representation and warranty. Notwithstanding any other provision in this Contract, Vendor shall defend and indemnify Weber School District and its officers, employees, and agents in connection with any and all claims, losses, causes of action, judgments, fines, damages, or other similar expenses, including reasonable attorney fees, resulting from a breach of this section.

6.6 Public Contract Boycott Restrictions. If Vendor has 10 or more full-time employees and the total value of the any resulting Contract is $100,000 or greater, Vendor agrees not to engage in a Boycott of the State of Israel, as defined in Utah Code § 63G-27-102(2), for the duration of any resulting contract and further certifies that it is not currently engaged in an “economic boycott,” as defined in Utah Code § 63G-27-102(5), and that Vendor will notify District in writing if it begins an “economic boycott” while any resulting Contract remains in effect.

7.0 Vendor Quote Acknowledgement and Company Information

The undersigned, by submission of this Quote, is responsive to the quote document, minimum specifications and terms and conditions.

The undersigned also attests to being familiar with all of the conditions surrounding the products and/or services proposed for this Project, including the availability of labor. The undersigned Vendor hereby proposes to furnish all labor, materials, and supplies as required for the work in accordance with the above mentioned Documents, within the time set forth, at the price stated.

If Issued, I/We acknowledge receipt of the following Addenda, numbered .

I/We [am/are ___ ] [am/are not___ ] quoting Prior Approved Substitutions. If quoting Substitutions, I/We have read and complied with the substitutions provisions stated above in this quote request.

I/We agree to furnish the items identified herein, at the prices listed opposite each, and guarantee that if the order is placed with us, we will furnish these goods as described in a resulting contract and/or purchase order.

By responding to this solicitation, Vendors are certifying that neither they nor their principals are presently debarred, suspended, proposed for debarment or ineligible for contracting by a governmental entity. Vendor is also agreeing to notify the District within 30 days if suspended, debarred, or declared ineligible for contracting with a government entity. Additionally, Registration in SAM.GOV is required when federal funding sources are being used for payment of services. Vendors must provide a copy of your active registration, including unique entity ID, confirming you have no exclusions. https://sam.gov/content/home

Signature: _______________________________________________________________

Name of Company: ________________________________________________________

Type/Print Name & Title of Authorized Vendor Representative:

Remitting Address: ________________________________________________________

Email Address (where purchase orders can be received):___________________________

Telephone Number: ________________________________________________________

Fax Number (where purchase orders can be received): ____________________________

**Please provide a copy of your Company W-9 with bid submittal– Optional at the buyers discretion.

EXAMPLE SCORE SHEET

NL2502

Phase 1 Pass/Fail

Complete Submission as per NL2502 Document - Pass/Fail

Vendors who Pass Phase 1 will move on to Phase 2 scoring: Scores

Sample evaluation - 20 Points Possible

Signed Terms and Conditions - 10 Points Possible

Cost - 20 Points Possible Cost Calculator Formula: Cost Points x (2 - Proposed Price / Lowest Proposed Price)

Total Possible Points - 50 https://sam.gov/content/home