1_NJCC-2015-Janitorial_Supply_Products.docx

Request for Quotes

Janitorial Supply Products

The Northlands Job Corps Center (NJCC) and Education & Training Resources (ETR); located at 100 A MacDonough Drive, Vergennes, VT. 05491 are desirous of a fully insured Janitorial supplies vendor to submit a bid on the federally funded project mentioned herein; and if successfully awarded the subject contract, to satisfactorily perform the following work project according to the established criteria contained within same. Bidders must have a “Dun & Bradstreet” (DUNS) number to be awarded a federal contract and provide documentation of such. Bidders must be registered in “System for Award Management” (SAM) before being awarded a federal contract and provide documentation of such. Final bids are due to this center, not later than October 30, 2014 at 4:00 PM EST. Point of contact for this project is the Purchasing Department. They can be reached via email at linda.pixley@etrky.com

Scope of Work

1. Vendors are needed to provide and deliver Janitorial supply product items for the 220 +/- students of the Northlands Job Corps Center.

2. All vendors must completely fill out, sign and return the “NJCC-2015-Janitoral Supply Products Bid Information Sheet” found on page two of this scope of work with their proposal.

3. All vendors must use the “NJCC-2015-Janitoral Supply Products Bid Sheet December 1, 2014 – November 30, 2015” for individual pricing of all Janitorial Supply items, and submit it electronically in the provided Excel format to: linda.pixley@etrky.com. All other required items can be submitted by fax, mail or sent electronically.

4. All items are to be bid as written. When a specific brand name and model/style is requested-DO NOT substitute another product. Substituted items will not be considered in this bid.

5. All materials are to be delivered to our location at 100 A MacDonough Drive, Vergennes, VT 05491, by the successful bidder(s).

6. All deposits for any item must be included in the unit price. A separate charge for deposits will not be honored.

7. Any Fuel/Delivery/Freight/ or Minimum order surcharges must be clearly noted within the proposal.

8. Selection of the vendor (s) will be based on the “Best Value Evaluation Review” for NJCC and lowest Fee-For-goods pricing for each item, from vendors that comply with this scope of work. This is NOT single source procurement.

9. Please see attached link for obtaining a DUNS number and registering with the SAM http://fedgov.dnb.com/webform https://www.sam.gov/portal/public/SAM/

10. If there is a tie on a line item price, the item will be awarded to the vendor that submitted their complete bid electronically first.

11. Please quote items that are routinely stocked by your company, or that can be delivered in our normal delivery schedule (5 days).

12. Please only quote items that you can supply for the duration of the period of service.

13. Any substitution of a product on a delivery must be at the accepted bid price, and must be a product that is of equal or greater quality.

14. NO DELIVERIES will be accepted between 10:30 a.m. and 12:30 p.m. and after 3:00 p.m. Tuesdays and Thursdays. Make sure your company drivers are aware.

15. Do not ship “back orders” for items that did not ship with original order. It is a fill or a kill for all orders.

16. All Bids must include a copy of your business license (if applicable), current W-9 & our vendor acknowledgement form-completely filled out and signed (available as a downloadable form).

Submit bids by subject title “NJCC-2015-Janitoral Supply Products” e-mailed electronically to:

linda.pixley@etrky.com Northlands Job Corps Center ATTN: Procurement Office

“THIS IS A SUBCONTRACTING OPPORTUNITY”

*Award is contingent upon U.S. Department of Labor Regional Approval.

Janitorial Supply Products Bid Information Sheet “NJCC-2015-Janitoral Supply Products”

OFFER TO: Purchasing Department, Northland Job Corps Center, 100 A MacDonough Drive, Vergennes, VT 05491

In compliance with the Bid Provision, Scope of Work, Terms & Conditions, and other specifications contained in this RFP, the undersigned hereby proposes to provide the materials listed for the center.

Bid Price for period December 1, 2014 – November 30, 2015:

The Rates herein are no higher than would be for any other customer, either commercial and/or agencies of the United States Government, for similar services.

Above pricing/rates include necessary labor, transportation, and supervision required to accomplish Scope of Work. Any additional charges for service or product that are not included in the above items will be listed below:

Requested Payment Terms (e.g.Net 30, Net 15, etc.): ________________________________________

Submitted by:_____________________________ Company name & Address: _________________________________

Signature: ________________________________ _____________________________________________________

Date: _________________________________________

Email address: __________________________________

Duns#:_____________________________ Phone #: ____________________________

Vendor signature above signifies the understanding that the following applies:

· FAR 52.209.5 and 6 (certification regarding debarment) applies to this SUBCONTRACTING PURPOSE

· FAR 52.222-41 (Service Contract Act) also applies to this SUBCONTRACTING PURPOSE

· All of ETR’s terms & conditions/applicable FAR clauses located at our website: www.etrky.com

· FAR 52.204-9 &10 (Subcontractor Government reporting) Page | 1