nj transit RFP No. 0000162-Attachment D- Additional Critical Information.pdf

ATTACHMENT D

Additional Critical Information Specific to this Project

I. POINTS OF CONTACT

Point of Contact Action Items Method of Contact Raven Costa Lead Contract Specialist racosta@njtransit.com

1) Pre-Proposal Conference Teams Link Registration

2) Redlined General Provisions (GPs)

RFP No. 0000162-Pre- Proposal Conference

Edet J. Ekpe Business Develop Specialist eekpe@njtransit.com

All inquiries related to DBE forms and DBE program eekpe@njtransit.com

Bid Express

For any technical assistance relating to Bid Express, pertaining to the listed action items.

1) Location to access all provided project documents/adden da

2) Action items for submission of questions

3) Submission of Technical and Cost Proposals

Bid Express Customer Support

Tel: (888) 352-2439

Fax: (888)971-4191

E-Mail:

bidexpress.support@inf otechinc.com

II. ANTICIPATED CONSULTANT SELECTION SCHEDULE

Issue RFP June 5, 2026 Pre-proposal Conference June 15, 2026 at 11:00 A.M.

Requests for Information/Questions Due June 29, 2026 at 3:00 P.M.

Proposal Due Date August 3, 2026 at 11:00 A.M.

Oral Presentations Week of August 17, 2026 Begin Negotiations Week of August 24,2026 Contract Award October 2026

III. DBE GOAL INFORMATION

In accordance with Interim Final Rule, effective October 3, 2025 (90 F.R.47969) be advised that there is no Disadvantaged Business Enterprise (DBE) goal assigned to this procurement.

IV. SCORING WEIGHT

The written Technical Proposal score shall constitute 70% of the total evaluation score and the Cost Proposal will constitute 30% of the total evaluation score.

V. TECHNICAL PROPOSAL FORMAT

Technical Proposals shall include the necessary data to establish the Proposer’s expertise and qualifications to accomplish all tasks as set forth in the Scope of Services of this RFP. Technical and Cost Proposals shall reflect and include the necessary level of effort required to advance the proposed Project. Proposers are urged to be clear and concise in the preparation of Proposals.

Technical Proposals shall follow the format outlined below.

A. COVER LETTER: The Cover Letter should summarize key points of the Proposal and include any introductory or explanatory remarks. The Proposer shall demonstrate an understanding of the overall Project objectives, areas of concern and technical and managerial approaches to be emphasized in pursuing this work.

B. QUALIFICATIONS OF PROPOSER(S): This section shall contain pertinent information about the project organizational structure of Proposer’s team and the number of personnel required for the Project. The Proposer shall show the availability of professional and technical staff exclusively for this Project. The Proposer shall also show anticipated workload for the duration of this Project, taking into account resources involved with existing proposals and active projects.

This section shall also contain the Proposer's certification that a full-time office will be maintained during the Project period, and that the Proposer's Project Manager can be reached through this office during regular working hours. Also, the Proposer shall identify other offices, their proximity in miles to the sites where work will be performed and the type and amount of work to be performed at these locations.

C. QUALIFICATIONS OF INDIVIDUALS: This section shall contain the names and concise experience records of the Proposer's Project Manager and other key managerial and technical personnel assigned to the Project. The number of person-hours each will devote to individual project tasks must be shown.

Specific skills and strengths and any other relevant experience should be highlighted. In describing related experience, the Proposer should explain the role of each individual's and firm’s assignment in the context of the overall project, study, program, etc.

Resumes for the Proposer’s Project Manager and other key managerial and technical personnel assigned to the Project must be included in this section and shall cite formal education, professional licenses and certifications, work history, and training in industry skills.

This section must contain a certification that the listed key personnel are presently employed by the Proposer, or will be on board and shall be assigned to the Project in the manner prescribed.

D. REFERENCES: Reference checks will be made based on the information supplied in this section, and the information gathered will be used to validate information contained in the Technical Proposal. Listed references, therefore, should be pertinent and recent (within the last five (5) years), and the contact person should have had direct involvement with the Proposer and the project.

A minimum of three (3) client references must be provided for each Consultant or Subconsultant on the Proposer’s consulting team for completed assignments similar in scope and magnitude to the NJ TRANSIT project to be undertaken.

A minimum of three (3) client references must be provided for the Proposer's Project Manager.

A minimum of three (3) client references must be provided for each key project staff/task member.

References must include client firm/agency name, client project contact name, title, current address and telephone number, name of project, start and end dates of assignment, key firm personnel involved, and a description of the assignment.

The Cost Proposal shall be submitted via the electronic bidding website (www.bidexpress.com) on the due date and time specified above. The Cost Proposal shall be presented as shown in Attachment B .

All proposed option pricing will be included in the total evaluated cost and incorporated into the cost-proposal scoring.

All proposed costs will be evaluated to determine their reasonableness and whether they are allowable and allocable. The Federal Transit Administration Cost Standards (Federal Acquisition Regulations Part 31) will be used as the guideline in determining the reasonableness of Consultant’s costs.

E. TECHNICAL SECTION: This section shall contain the work plan for accomplishment of the project. The work plan shall address all tasks described in this RFP and shall include a description of how the Proposer’s time schedule for project completion will at least meet or better the time frames provided. This section most importantly shall contain each key individual’s past work experience that demonstrates their ability of a project of similar scope and magnitude.

The Proposer is encouraged to provide additional narrative on the services to be performed, which can be used to evaluate the Proposer’s understanding of the objectives and overall purpose of the Project; the Proposer’s relative specialized experience; technical competence and application of innovative techniques in connection with particular tasks and activities; and the Proposer’s ability to progress the project in a systematic, straightforward, logical manner.

Suggested improvements on the work plan as described in this RFP should be noted in this section.

F. QUALITY ASSURANCE PLAN: This section shall describe the Proposer’s Quality Assurance/Quality Control (“QA/QC”) Plan as it relates to this Project as well as the Proposer’s overall QA/QC program. This section is not intended for inclusion of the complete QA/QC Plan, but should be detailed enough to provide for a clear understanding of the Proposer’s process.

G.SCHEDULE: The Proposer shall prepare a schedule for completion of all tasks as set forth in the Scope of Services and Technical Specifications of this RFP, including unspecified tasks ancillary thereto.T

H. COST PROPOSAL FORMAT: