JA_redacted.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

HP RX7620 Mid-Tier Server (15-CIBF)

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Justification for an Exception to Fair Opportunity.”

a. Requiring/Requesting Activity

DFAS I&T Infrastructure & Production Support

XXXXXXXXXXX

XXXXXXXXXXXX

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XXXXXXX

b. Contracting Activity

DFAS Columbus

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XXXXXXXXXXXXXXX

XXXXXXXXX

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2. Nature and/or description of the action being approved.

The purpose of this document is to obtain approval for a Items Peculiar to One Manufacturer

(Brand Name) acquisition in accordance with FAR 16.505(b)(2)(ii)(B). Competition is limited to the following brand name products:

HEWLETT PACKARD (HP)

The procurement strategy is to issue a request for quote (RFQ) on the NASA Solution for

Enterprise-Wide Procurement (SEWP), and the fair opportunity procedures set up by the SEWP will be followed. According to those procedures, a RFQ with a brand name requirement must include a justification and approval and be submitted to the applicable SEWP Contract Groups.

The order at issue includes a brand name requirement. Therefore, the below justification and approval will be included with the RFQ, which will be submitted to all four SEWP Contract

Groups.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

This request is for renewal of software/hardware maintenance and support of the HP hardware platform in the DFAS mid-tier environment. This will provide 24 x 7 on-site support as well as 24 x 7 phone-in software support. Due to security policies hard drives that must be replaced will be retained by XXXXX destroyed. Maintenance plan must include Secure Disk Protection for all hard drives. The maintenance contract will cover a period of performance of September 01, 2015 through August 31, 2016. Total estimated cost is $11,616.00.

4. Identification of the exception to fair opportunity (see 16.505(b)(2)) and the supporting rationale, including a demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the exception cited. If the contracting officer uses the logical follow-on exception, the rationale shall describe why the relationship between the initial order and the follow-on is logical.

DFAS has a standard base of HP hardware and software on critical DFAS mid-tier hardware platforms on which it needs to maintain a continuity of service and support that is current and knowledgeable. HP is the target platform for some legacy production applications developed here and running at DISA. Applications such as ABS/INTRFC/WEB METHODS, SCRT, EAS, and

INX need a HP target platform for test and development. Due to security policies hard drives that must be replaced will be retained by TSO-CS and destroyed. Maintenance plan must include

Secure Disk Protection for all hard drives.

The HP model RX 7620 platform was purchased in July 2006 and the current maintenance contract will expire, 31 AUG 15, so an annual maintenance agreement must be renewed. Current cost estimates to purchase equal equipment and software products would exceed XXXXXXXXX. The procurement of annual hardware maintenance and software support at an estimated cost of

XXXXXXXXX per year provides the best value to the government.

5. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

The following is a high-level Government cost estimate: XXXXXXXX for a period of performance of September 01, 2015 through August 31, 2016.

In determining a fair and reasonable price, the Contracting Officer will evaluate a more detailed breakdown from a formal Independent Government Cost Estimate (IGCE). Based on an RFQ issued against the SEWP IDIQ vehicle, it is anticipated the pricing will be fair and reasonable, as determined under the terms and conditions of the RFQ to be submitted to all SEWP contract holders. Additionally, price comparisons will also be accomplished from as many other sources as possible, including commercially as well as any Government-Wide Acquisition Contracts (GWAC) and the GSA Federal Supply Schedules.

These items are available from multiple Value Added Resellers on the NASA SEWP schedule.

Based on market research, it is anticipated that SEWP pricing will be lower than open market pricing.

6. Any other facts supporting the justification.

Nothing to add to this section that has not already been articulated within this justification document. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/16.htm#P464_78748

7. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the exception to fair opportunity before any subsequent acquisition for the supplies or services is made.

There are many authorized resellers of the required maintenance and support adding a high degree of competition in the market place. HP has been determined to have a fair and reasonable price.

HP products and services are available on most open markets and all 148 NASA SEWP resellers were afforded the opportunity to bid. Competition will be sought among all authorized resellers for the best possible pricing. NASA SEWP was solicited and despite the requests being extended for nearly 30 days, only XXXXXXXXXXXX responded:

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

An Request for Quote (RFQ) will be issued through NASA SEWP under Group A to all 36

Contract Holders under NAICS code 334111 in accordance with NASA SEWPs Fair Opportunity

Procedures. Accordingly, the exception in FAR 5.202(a)(6) applies.

8. The contracting officer’s certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief.

CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this justification and which form a basis for this justification are complete and accurate.

Requiring Activity/Program Management Office Certification

Printed Name:_XXXXXXXXXXXXXXXXXX________

Title XXXXXXXXXXXXXXXX Org. Code ___XXXXXXXXXXXX________

Signature XXXXXXXXX Phone XXXXXXXXXX

Date__XXXXXXXXXXXXX

Contracting Officer Certification

I hereby determine that the anticipated cost for this contract action will be fair and reasonable. I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Printed Name: XXXXXXXXXXXXXXXXX

Title Contracting Officer XXXXXXXXXXXX Organization Code XXXXXXXXXX

Signature__XXXXXXXXXXXXXX______________ Phone XXXXXXXXXX

Date___XXXXXXXXXXX