NITP-Public Safety Video~1.docx

OregonBuys Bid S-10700-00001377 Notice of Intent to Participate with the State of Oklahoma to Award a Participating Addendum(s) for Solicitation number OK-MA-145-21, Public Safety / Law Enforcement Video Products, Services, and Solutions

The State of Oregon, acting by and through its Department of Administrative Services, Enterprise Goods and Services, Procurement Services (DAS PS), pursuant to its authority under ORS 279A.200 et. seq. and OAR 125-246-0400, hereby provides Public Notice of its intent to participate with and to enter into one or more Participating Addenda under certain Master Agreement(s) awarded by the State of Oklahoma.

The State of Oklahoma conducted an Interstate Cooperative Procurement, as the lead state, for its benefit and the benefit of the member states of the NASPO ValuePoint Cooperative Purchasing Program (“NASPO ValuePoint”). The solicitation is: Public Safety / Law Enforcement Video Products, Services, and Solutions, Solicitation number OK-MA-145-21.

The purpose of the Request for Proposal (RFP) is to establish Master Agreements with qualified Proposers to provide Public Safety / Law Enforcement Video Products, Services, and Solutions for all Participating States. The objective of the RFP is to obtain best value, and in some cases achieve more favorable pricing, than is obtainable by an individual state or local government entity because of the collective volume of potential purchases by numerous state and local government entities. The State of Oklahoma will be entering into Master Agreement(s) on behalf of itself and the members of NASPO ValuePoint with the successful Proposers.

The Master Agreement(s) resulting from this procurement may be used by state governments (including departments, agencies, institutions), institutions of higher education, political subdivisions (i.e., colleges, school districts, counties, cities, etc.), the District of Columbia, territories of the United States, and other eligible entities subject to approval of the individual state procurement director and compliance with local statutory and regulatory provisions. The initial term of the master agreement will be two (2) years with renewal provisions for an additional three (3) years, up to a total term not to exceed Five (5) years as outlined in Section 3 of the NASPO ValuePoint Master Terms and Conditions (Attachment A).

All documents related to the solicitation and master agreement(s) for State of Oklahoma Solicitation number OK-MA-145-21 can be found at the following link:

https://oklahoma.gov/omes/services/purchasing/solicitations/0900000504.html

All questions relating to Solicitation OK-MA-145-21 and the award of the Master Agreement(s) should be directed to the following contact:

Contact information for the State of Oklahoma:

Lisa Bradley OMES Central Purchasing Division 2401 N Lincoln Boulevard, Suite 116 Oklahoma City, OK 73105 Email: Lisa.Bradley@omes.ok.gov Phone: (405) 522-4480

OREGON SPECIFIC INFORMATION: The Intent of this Notice is to inform all potential suppliers that the State of Oregon intends to participate with State of Oklahoma, Division of Purchasing and other NASPO ValuePoint members in solicitation # OK-MA-145-21, Public Safety / Law Enforcement Video Products, Services, and Solutions.

DAS PS intends to establish one or more participating addendum to serve as price agreement(s), on behalf of the State of Oregon, its agencies and members of the Oregon Cooperative Procurement Program (ORCPP) with the awarded Contractors from the resulting State of Oklahoma Solicitation #OK-MA-145-21 Public Safety / Law Enforcement Video Products, Services, and Solutions. The Participating Addenda will run concurrently with the State of Oklahoma’s Master Agreement(s).

DAS PS estimates that Oregon State agencies and ORCPP members purchased, in the aggregate, an excess of $750,000.00 from April 2020 to May 2021 under prior Participating Addenda. This is ONLY an estimate and in no way is a guarantee of future spend.

Selection for Award of Participating Addendum. Each Participating Addendum to be awarded under the RFP and its Master Agreement are not exclusive. DAS PS may enter into a Participating Addendum with one or more of the other awardees that offer Public Safety / Law Enforcement Video Products, Services, and Solutions as set forth in the Solicitation # OK-MA-145-21.

In the event of a multiple award of Master Agreements under the RFP, the State of Oregon may enter into a Participating Addendum with all of the Awardees; or only the Awardee(s) who best meets the State of Oregon needs; or the State of Oregon may elect not to enter into a Participating Addendum with any of the awardees.

DAS PS intends to enter into Participating Addendum substantially similar to the document attached hereto as Exhibit A.

Selection for Contract Award. In the event DAS PS awards more than one Participating Addendum, Purchasing Entities shall comply with the following selection process:

1. Purchasing Entities - Selection Process for State Agencies. From time to time, Purchasing Entities, that are state agencies, may purchase Products or Services from a Contractor selected by one of the following three selection processes:

1) Highest Ranked Proposer in Solicitation # OK-MA-145-21: Purchasing Entity may issue purchase orders or contracts for Products or Services to the Awardee who received the highest total points in Solicitation # OK-MA-145-21.

OR

2) Brand Name Justification: Purchasing Entity may issue purchase orders or contracts for Products or Services to an Awardee based upon a brand name justification in compliance with applicable statute.

OR

3) Cost Comparison: Purchasing Entity may conduct a Product or Service specific comparison based upon price, using any Oregon preferences available.

OR

4) Best Value Analysis – Purchasing Entity may request and conduct a comparison of the offers based upon a best value analysis.

2. Purchasing Entity will be required to document its selection process in its procurement file.

3. A Contractor chosen in accordance with one of the above selection processes will be final, per Purchasing Entity’s decision.

Questions or Comments: Interested persons may submit questions or comments about this Notice to the State of Oregon Administrator identified below.

Protests of this Notice:

Interested persons may submit protests to this Notice of Intent to Participate and Award a Participating Addendum, in accordance with ORS 279B.400 et. seq., to the State of Oregon Sole Point of Contact (SPC) identified below.

All questions, comments or protests relating to this State of Oregon Public Notice must be submitted via email or hard copy to the SPC prior to December 23, 2021, 3:00 PM Pacific Time.

State of Oregon, SPC:

Melissa Esser State of Oregon, Department of Administrative Services, Enterprise Goods and Services, Procurement Services 1225 Ferry Street SE, U140 Salem, Oregon 97301-4285

OregonBuys Bid S-10700-00001377 Notice of Intent to Participate in Contracts 4