Statement of Work.pdf

Statement of Work FTIR (Fourier Transform Infrared Spectroscopy) Integrating Sphere and components system

1. BACKGROUND

The Fire Research Division (FRD) in the Engineering Laboratory (EL) at the National Institute of Standards and Technology (NIST) provides measurement data and material property information generated in fire and thermal analysis experiments to enhance the standards and practice of the U.S. fire science, fire protection engineering, and life safety communities. The Flammability Reduction Group uses a suite of thermal and analytical tools to measure how materials and products interact with thermal radiation from fires and fire-like environments. The data from these tools is essential for fire modeling and understanding material and product flammability behavior.

This data is used for many research projects within NIST that are focused on reducing the fire hazard of building contents and constructions materials in the Fire Risk Reduction in Buildings and Communities program.

A critical instrument in this suite of tools is an FTIR (Fourier Transform Infrared Spectroscopy) Integrating Sphere. This instrument consists of an infrared radiation (IR) source and detector compatible with an Integrating Sphere. Such an apparatus is used to measure the total and wavelength-dependent transmittance and reflectance of individual materials and components.

These properties directly control the heating of a material when exposed to infrared radiation produced in a fire environment (e.g., from nearby flames or the hot smoke/gases that accumulate in a compartment fire).

2. PURPOSE

The purpose of this requirement is to obtain a FTIR [Fourier Transform Infrared spectroscopy], including an integrating sphere, external detector, related sample and sphere mounting accessories. In addition, reference materials are required to obtain wavelength-dependent reflection and transmission measurements of diffuse solids, films, and powders.

PLACE OF PERFORMANCE

The place of performance shall be at the Contractor’s facility. Installation and Training requirements shall occur onsite at the NIST Gaithersburg, MD campus.

Regular Business Hours Regular NIST business hours are Monday through Friday, (from 9:00 am to 5:30 pm) Eastern Time, excluding Federal holidays and NIST closures.

3. SPECIFIC REQUIREMENTS

Requirements for Apparatus The required equipment shall be capable of obtaining the needed measurement data in the working ranges defined below. The system shall be capable of installing/accepting an additional Near IR detector that is capable of extending the working range of the instrument. Technical specifications of this instrument and related components, accessories, and software are provided in the Requirements section of this document.

The required equipment shall be capable of testing the following samples: synthetic and natural polymers including, but not limited to: thermoplastics, thermosets, porous polymer foams, natural fuels, and composites synthetic polymers (e.g., vegetation and wood species) as well as residual char produced by any of these materials. The device will also be capable of measuring the transmissivity of approximately 1 mm thick, and 1 cm diameter discs/windows (e.g., ZnSe window for radiometers)

The Contractor shall provide an FTIR Integrating Sphere, light source, and detector for reflectivity / transmission measurements that meets, or exceeds, all technical specifications identified below.

All items must be new. Used or remanufactured equipment will not be considered for award.

Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Line Item 0001:

Description: FTIR, to include Integrating Sphere, light source, and detector for reflectivity / transmission measurements.

A. Technical Specifications:

Component Specifications Gold plated Integrating Sphere: Range: 400cm-1 to 14,000 cm-1

Purgeable (i.e., filled/purged with controlled gas atmosphere)

Mercury cadmium telluride (MCT), Detector: Range: 600 cm-1 to 10,000 cm-1

FTIR Source: Minimum Range: 350 cm-1 to 8,000 cm-1 Near IR Source extension: Minimum Range: 500cm-1 to 15,000 cm-1 Sample Holder Sample Size Requirements:

Max area/diameter: At least 40 mm by 40 mm Max Thickness: >7mm (transmittance measurements) General:

Ability to support samples in downward configuration (below sphere) to allow for testing of charring/brittle samples such that residue would fall safely downward away from sphere.

B. Additional Required Products:

Computer and software to run experiments, analyze measurement data, and identify polymers/materials based on recorded spectral signal.

Data processing features are to include:

1. Automated atmospheric correction (water vapor and CO2) in Mid IR

2. Normalization, baseline correction, derivative calculation and spectra subtraction

3. The ability to interface with python scripts to define methods to programmatically save, prepare, parse, and analyze measurement data.

The power outlet compatibility of the FTIR Integrating Sphere and components shall be 120 VAC.

Optional Requirements:

In accordance with FAR 52.217-7 Option to Increase Quantity, Line Item numbers 0002, 0003 and 0004 are optional items, which if exercised, shall provide for additional 1-year of coverage of additional service and support as described below. The option to increase quantity for up to an additional 3 years of service and support shall occur in 1-year increments as CLINs 0002, 0003 and 0004 respectively, if exercised.

Line Item 0002, 0003, 0004 (optional items):

Description: Additional service and support shall include the contractor having a US-based technician available for repairs and support on the FTIR Integrating Sphere and all components.

A. Requirements:

• During the warranty period, the Contractor shall provide telephone and remote technical support during normal business hours, and on-site service and replacement of any defective equipment or software.

• Telephone calls and emails shall be returned by the Contractor within two business days.

• During the warranty period, the Contractor shall provide yearly preventative maintenance visits (on site) with planned maintenance parts/components

4. DELIVERY: Delivery, including installation and training below, shall be FOB destination and shall all occur not later than three (3) months after award.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

Delivery shall be made to the NIST Shipping and Receiving address identified below. The delivery will then be directed to the equipment’s final destination, also identified below. The final building destination is equipped with a loading dock.

NIST Shipping & Receiving:

100 Bureau Drive Building 301 Gaithersburg, MD 20899-0001

NIST Final Equipment Destination:

100 Bureau Drive Building 224 Room A268 Gaithersburg, MD 20899-1640

5. INSTALLATION: The Contractor shall install the equipment in Building 224 at NIST in Gaithersburg, MD. Installation of equipment shall occur no later than 5 business days after inspection and acceptance, to be scheduled in mutual agreement with the NIST POC. The Contractor shall demonstrate immediately following installation that all performance standards in accordance with this Specifications document have been met and that the system has been properly installed and is fully operational. The Power Availability in the final room location of where the equipment will be installed includes: [120 VAC]

Installation shall take place during normal business hours, between 9:00 am and 5:30 pm Eastern Time, Monday through Friday except Federal Holidays, and shall be coordinated with the NIST COR prior to scheduling.

6. TRAINING: The Contractor shall provide training at NIST for up to five (5) NIST personnel covering normal operation, troubleshooting, and routine maintenance. The training shall include instruction on the routine and specific operation of the unit. Training shall be scheduled to occur within 3 months after award. Training shall be performed during normal business hours, between 9:00 am and 5:30 pm Eastern Time, Monday through Friday, except Federal Holidays, and shall be coordinated with the NIST COR to ensure maximum availability of NIST personnel.

Training may occur on the same day as installation.

7. INSPECTION AND ACCEPTANCE: The Government will complete inspection of the FTIR and Integrating Sphere within 10 business days after installation and training have been completed. In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated in. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Inspection of the apparatus will include testing the normal motion and operational functionality of the system. The apparatus will be tested for conformance to the requirements described herein and all original equipment manufacturer specifications. If the apparatus fully meets all specifications, the instrument will be accepted.

The place of acceptance shall be:

National Institute of Standards and Technology 100 Bureau Drive Building 224 Room A268 Gaithersburg, MD 20899

8. WARRANTY: The contractor shall provide a standard commercial warranty, in accordance with the Original Equipment Manufacturer (OEM) specifications, for all equipment (except as otherwise stated) for a minimum period of one year after acceptance.

The contractor shall provide a standard commercial warranty for a minimum of five years for the Mid IR detector and the interferometer. The warranty shall cover costs for all parts (excluding consumable items), labor and travel. Only new OEM certified parts shall be used in the repair and maintenance of the instrument. The vendor must have the ability to provide replacement parts (at cost, if needed) for a five-year period. The warranty shall commence upon acceptance of the FTIR and integrating sphere by the government. During the warranty period, the Contractor shall provide telephone support during normal business hours, and on-site service and replacement of any defective equipment or software. Telephone calls made after hours shall be returned by the Contractor not later than the next business day.

9. OTHER CONSIDERATIONS:

SITE ACCESS AND SECURITY REQUIREMENTS:

NIST is a Federal facility and access is controlled at all entrances to the campus. Only Government employees may grant access to non-Government employees. All non-Government employees must be registered with security prior to site access. Non-Government employees, including those with Visitor Passes, must be escorted by Government employees at all times.

The Contractor shall notify the COR a minimum of 48 hours prior to site access. Contractor shall provide the COR with first and last names, country of citizenship, and whether the individual has a permanent resident card, (a.k.a. Green Card), of all personnel requiring site access. If any individuals are here on a work visa, they must complete a NIST 1260 form and return to the COR. Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

Please refer to the following web site for additional Visitor Information http://www.nist.gov/public_affairs/visitor/

Automobile & Personnel Access:

Contractor personnel arriving in cars on their first day must check in at the visitor center to receive a temporary paper badge prior to proceeding to the project site. Hours of operation of the visitor center are 6:00 AM to 5:00 PM EST. Once in possession of a valid NIST badge, workers may enter via the Main Gate and proceed to the project site. Note that all automobiles are subject to a random inspection.

Trucks:

All Trucks are to enter NIST via the gate located at approximately 705 Quince Orchard Rd.

Gaithersburg, MD 20899, between 6:00 AM and 4:30 PM daily. No deliveries will be allowed after 4:30 pm. “Trucks” include such vehicles as pick-ups with storage compartments, delivery trucks, delivery vans, and tractor center. Trucks arriving at NIST shall be inspected at the Truck Inspection area near Building 301. Any truck which exits NIST will have to be re-inspected upon re-entry. A vehicle dashboard placard will be placed within the truck. Placards change daily.

NIST Truck Inspection Stations hours are:

6:00 AM -4:30 PM at Truck Inspection area near building 301

Equipment Safety Requirements:

Contractor equipment on the NIST campus may not be left in emergency response locations, or other locations pertinent to general safety such as crosswalks, next to campus perimeter fences, areas which may block traffic or exits, etc. Prior to the contract’s start of performance, the Contractor shall furnish a list of equipment that is expected to be left on NIST’s campus during the installation process. The list shall be discussed with the NIST Office of Security to determine locations which meet security requirements and are reasonable for the work to be performed.

http://www.nist.gov/public_affairs/visitor/