Attachment A Purchase_Description Amendment (official).pdf

Attachment A: Bulk Oxygen, Nitrogen, and Carbon Dioxide for NINDS Purchase Description

1. Background Information:

The National Institute of Neurological Disorders and Stroke (NINDS) is a part of the National Institutes of Health (NIH), conducting research into the causes, treatment, and prevention of neurological disorders and stroke. The NINDS mission is to seek fundamental knowledge about the brain and nervous system and to use that knowledge to reduce the burden of neurological disease.

2. Introduction:

The National Institute of Neurological Disorders and Stroke (NINDS) requires a comprehensive bulk gas solution for the procurement of gases and related products and services for use in biomedical research. Specifically, the Government requires medical grade bulk oxygen (gas), nitrogen (liquid), and carbon dioxide (gas) and associated support.

3. Purpose or Objective of the Requirement:

The purpose of this acquisition is to provide the National Institute of Neurological Disorders and Stroke (NINDS) with a comprehensive bulk gas solution for the procurement of gases and related products and services for use in biomedical research.

Specifically, the Government requires medical grade bulk oxygen (gas), nitrogen (liquid), and carbon dioxide (gas) and associated support.

4. Project Requirements:

4.1 Bulk Gas

The Contractor shall provide bulk gases which meet the specifications detailed below.

a. Nitrogen NF (Medical Grade, Approved for Human Drug Use):

Odor: None Nitrogen……………………. >99.998% Oxygen………………………less than 0.0005% (<5 PPM) Carbon Monoxide…………..less than 0.0002% (<2 PPM) Carbon Dioxide……………..less than 0.0002% (<2 PPM) Water……………………….. less than 0.00035% (<3.5PPM) Total Hydrocarbons……….. less than 0.00005% (<0.5PPM) Hydrogen………………….. less than 0.0005% (<5 PPM)

Dew Point……………………68 degrees C @ atmospheric pressure

b. Oxygen USP (Medical Grade, Approved for Human Drug Use):

Odor: None Oxygen……………………… >99.50

Nitrogen……………………. less than 0.0500% (< 500 PPM) Argon……………………….. less than 0.4000% (<4000PPM) Carbon Monoxide…………. less than 0.00005% <0.5PPM) Total Hydrocarbons……….. less than 0.0040% (<40PPM) Water…………………..…….less than 0.0002% (<2.0PPM)

Dew Point…………...-97 degrees F @ atmospheric pressure

c. Carbon Dioxide ………….... >99.5 Nitrogen…………………….. (5 PPM) Carbon Monoxide…………. (10 PPM).

Hydrogen Sulfide………….. (0.5 PPM) Hydrocarbons……………… (50PPM) Ammonia…………………… (25 PPM)

Dew Point…………………. .-67 Degrees F @ atmospheric pressure

4.2 Bulk Gas Management

The National Institute of Neurological Disorders and Stroke (NINDS) owns bulk gas tanks with telemetry monitoring systems for liquid nitrogen, oxygen, and carbon dioxide.

The Contractor shall monitor and provide the required bulk gases to the NINDS-owned tanks and shall supply all equipment necessary for delivery of the gases into the tanks.

Please find tank information detailed below:

1. One (1) Oxygen 1500-gallon tank

2. One (1) Nitrogen 6000-gallon tank

3. One (1) Carbon Dioxide 6-ton tank

A spill pad is included on the CO2 tank and a safety wall exists between the oxygen and liquid nitrogen tanks.

4.3 Customer Support

Contractor must be located within 35 miles of NIH Bethesda campus.

The Contractor shall respond to telephone to support requests within 30 minutes during business hours (9:00 AM to 5:00 PM) and shall provide on-site support during business hours as necessary within 24 hours following a telephone request.

Support will include diagnosis of equipment when pressure fluctuations occur or any other equipment concern arises, removal of ice balls when they impair access to tank valves and gauges, and visual inspection of tank-telemetry equipment and gas levels during delivery. Visual inspections shall be provided as part of the overall bulk gas solution. Should repairs be required, the Contractor shall provide a budgetary quote and description of the diagnosed problem for consideration.

The Contractor shall monitor levels of all three gas tanks on a bi-weekly basis and make recommendations when observed gas levels are at a quarter tank or lower. The Contractor shall also make recommendations when observed gas levels are at a point that tank safety may be in question.

5. Contract Type:

The Government anticipates award of a single-award Indefinite Delivery/ Indefinite Quantity (IDIQ) contract type with payment based on the fully loaded unit prices.

• Delivery of supplies and/or performance of services shall be made only as authorized by individual delivery/task orders issued in accordance the Ordering and Receiving procedures section of the Purchase Description.

• The Government will order up to the maximum aggregate specified in table three below and minimum aggregate specified in table four below for the contract five

(5) year period of performance.

• There is no limit on the number of orders that the Government may issue.

6. Ordering and Receiving:

The maximum quantity that the Government may order over the life of the IDIQ contract is detailed in Table 1 below. The minimum quantity to be ordered for the life of the contract is detailed in Table 1. Please note that the minimum quantity might not be ordered in one record of call but would be ordered over the life of the contract.

Table 1: Overall Guaranteed Minimum and Total Maximum Estimated Requirements for Overall IDIQ

Gas Description Minimum Guarantee for Overall IDIQ Contract

Estimated Annual Quantity

Maximum Total Quantity for Overall IDIQ Contract

Liquid Nitrogen 213,120 CF 219,513 CF 1,165,426 CF Oxygen 31,680 CF 31,680 CF 158,400 CF Carbon Dioxide 173,787 LB 126,000 LB 1,005,100 LB

Any supplies and service to be furnished under this IDIQ contract must be ordered by issuance of delivery orders or task orders by the Contracting Officer. Such orders may be issued monthly, quarterly, semi-annually, or annually as supplies are required during the term of the contract.

Each delivery/task order issued under the IDIQ contract will include details regarding the supplies to be provided and/or services to be performed, and the order contract type.

Fixed-price orders for the acquisition of commercial supplies/services shall be used to the maximum extent practicable with each delivery/task order.

All delivery/task orders are subject to the terms and conditions of this IDIQ contract. In the event a conflict between a delivery/task order and the contract, the contract shall control.

Orders issued under this contract may be placed in writing or via electronic mail (e-mail) by the authorized designee(s). The authorized designee(s) shall be identified at time of award. The Contractor representative(s) authorized to receive and accept orders placed by telephone shall be identified at time of award. Each delivery must be accompanied by evidence of delivery/performance. Orders may be set up to be recurring, at the discretion of the authorized Federal designee but each delivery must be individually accepted by the authorized Federal designee. Ordered quantities must be delivered within 24-48 hours after order placement. In the event of an emergency, however, ordered quantities must be delivered the day of placement. Emergency same-day deliveries shall not exceed 6 per year.

All orders delivered under this contract must be verified by the authorized Federal designee(s). The authorized Federal designee shall formally document all orders received. Toward this end, the Contractor shall provide the Government with two copies of a statement of delivery each time an order is delivered. The authorized Federal designee (COR) shall verify and sign off on these statements and the authorized Federal designee shall retain one for Government records. This written documentation of approved receiving shall be necessary to authorize Contractor payment.

All orders delivered under this contract should happen automatically based on the Bulk Tank levels. The awardee will be given access to the NIH telemetry information and will be able to monitor the bulk tank levels. When a bulk tank reaches a level of less than 25% full, a fill should occur the next business day. It is imperative that an awardee understand, should a bulk tank reach a level of less than a 15% full, the product can freeze causing an obstruction of flow resulting in millions of dollars and 25 plus years of research lost.

7. Place of Performance:

Bulk gas delivery shall be performed at National Institutes of Health, 9000 Rockville Pike, Building 35 Back Loading Dock, Bethesda MD 20892.

8. Period of Performance:

The period of performance for this requirement shall be five years from the effective date of award.

9. Anticipated:

9/28/21 - 9/27/22 9/28/22 - 9/27/23 9/28/23 - 9/27/24 9/28/24 - 9/27/25 9/28/25 - 9/27/26

10 . Delivery:

In accordance with an indefinite delivery/indefinite quantity contract, each bulk gas shall be delivered a minimum of twice monthly or at a maximum of five deliveries per month, as demand necessitates. The Contractor must accommodate a 6:00 AM, Bethesda, MD local time, or earlier, delivery schedule to offset loading dock constraints as required.

Delivery of the refrigerated liquid glasses shall be within 24-48 hours (2 days) after receipt of delivery/task order. This is based on the duty of the contractor to remotely monitor tank levels at least 2x a week and proactively maintain the tank levels in conformance with this purchase description. Delivery/task orders may also be issued and delivery must occur within 24-48 hours (2 days). In the event of an emergency, however, ordered quantities must be delivered the day of placement. Emergency same-day deliveries shall not exceed six (6) per year.

The proof of delivery documentation shall be sent to the designated NINDS representative. The gas quantities delivered will be measured by the method the seller regularly uses for the type of gas delivery made