NIMH20003960RFP Attachment 5 FAR 52.212-1, FAR 52.212-2.pdf

NIMH20003960RFP Attachment 5:

FAR 52.212-1, Instructions to Offerors – Commercial Items, (Jun 2020)

In addition to 52.212-1, Instructions to Offerors -- Commercial, the following instructions apply to this acquisition.

Technical and cost/price proposals shall be separate documents. The technical proposal must not contain any reference to cost; however, resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.) must be provided so that the contractor’s understanding of the requirements may be evaluated.

Volume I –Technical Approach Proposal

The Technical Approach proposal will be streamlined and limited to 25 pages. At a minimum, your technical proposal shall address the Technical subfactors summarized below and described in more detail in FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (below)

1. Past performance and demonstrated ability in design, installation and support of ultra-high-field human MRI (i.e. greater than 7 Tesla) similar to the one specified in this solicitation.

2. Proposed system specifications and where these proposed specifications exceed the minimum salient characteristics.

3. Compatibility and interoperability of the proposed system with existing MRI scanners in the NIH

NMR Center.

4. The level of Research support and provision of source code, software environments and documentation for developing new MRI pulse sequences and reconstruction made available with the system

Volume II – Cost/Price Proposal

The Cost/Price proposal shall include details for all resources required to accomplish the requirements.

Offerors shall submit a proposal with backup pricing information and a detailed cost breakdown that show the following information:

(i) An itemized listing of unit costs and quantities for each of the proposed parts, materials, and equipment.

(ii) A completed version of the price template below.

NIMH20003894RFQ Price Template

CLIN # Anticipated Contract Period Configuration Options Service Options Price

1 Award/Base Period (0-24 Months)

7T Human MRI (features not meeting the essential/salient characteristics shall be noted in

Volume I: Technical Approach)

$TBD

2 Award/Base Period (0-24 Months) Turn-key install Installation $TBD

3 Award/Base Period (0-24 Months) Head gradient insert $TBD

4 Award/Base Period (0-24 Months) Spine array coil $TBD

5 Award/Base Period (0-24 Months) MNO Coils $TBD

Anticipated to be contract year 3, Option Period 1

On-site scientific support: 1st year following installation $TBD

Anticipated to be contract year 4, Option Period 2

On-site scientific support: 2nd year following installation $TBD

Anticipated to be contract year 5, Option Period 3

On-site scientific support: 3rd year following installation $TBD

Anticipated to be contract year 4

Option Period 2

Magnet warranty: 1st year additional after initial warranty $TBD

Anticipated to be contract year 5

Option Period 3

Magnet warranty 2nd year additional after initial warranty $TBD

NA Award/Base Period (0-24 Months)

Value/Amount for the

MR750 Trade-in ($TBD)

Total Price (All Options - Trade-

In)

Total Price (All

Options - Trade-In) $TBD

FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014)

Offerors must provide descriptive literature, warranties, and/or other materials that demonstrate that their offer meets the specified characteristics. In addition to any of the technical/descriptive information, the offeror shall provide the following information for use in the technical evaluation process:

The proposal must include:

1. Magnetic field homogeneity specifications (ppm for a 45, 25 and 12 cm DSV) and magnet specifications to evaluate the capability, including but not limited to overall dimensions, weight, superconductor type and current, shims etc.

2. Details of the new magnetic/RF shielding specifications for the system and proposed layout with magnet in place including distance to 1.5 mT and 0.5 mT fringe field contour lines.

3. Details of the transmit array coil along with the maximum RF power levels that can be used on human studies in any research mode that allows for parallel transmit.

All proposals must include a summary of corporate experience in high field (7T or higher) human (60 cm or larger bore diameter) MRI system design and construction. They should also include a roadmap for updates of MR system hardware software, and accompanying system software development environments.

The above are mandatory requirements and failure to supply the required information will result in offers not being evaluated further for award.

The Government will award a contract resulting from this requirement on the basis of best value, technical factors and price considered. The Government will consider proposals for the basic requirement, configurations add-on options, in its technical and price evaluations.

The price evaluation will be based on the aggregate of the basic requirement and all desired add-options.

Technical factors together shall be considered significantly more important than price. The following technical evaluation criteria will be used by the Government when reviewing the technical portion of the quotation. The criteria below are listed in descending order of relative importance.

Factor 1: Past Performance in design, installation and support of ultra-high-field human MRI

Offerors should include documentation of experience in successful design, manufacture and turn-key installation, operation and support of high-field human MRI systems (i.e. 7T or higher) similar to the one specified in this solicitation. Offerors are required to corroborate this track-record by providing at least 3 customer references familiar with human MRI projects or contracts awarded over the past 4 years that can confirm this experience, preferably projects with field strength of 7T or higher. The projects can be either completed or in progress.

The reference and documentation should include projects similar in size and scope to the requirements outlined in the Purchase Description and include the following information:

• Name of Contracting Organization & Contract Number

• Contract Type & Total Contract Value & Period of Performance

• Description of Requirement and Specific Responsibilities of the Offeror as they relate to this

Purchase Description

Factor 2: Proposed System Specifications Exceeding Minimum Salient Characteristics

The extent to which the specifications of the proposed system including (a) magnet specifications including field homogeneity, extent of the fringe field, field drift, weight, dimensions, and cryogen consumption without and with gradient induced heating as well as ramp-up and ramp-down times and (b) electronic specifications including gradient, shim/gradient coils, RF electronics, RF coils and image reconstruction that exceed the minimum specification requirements included in the salient characteristics; (c) future plan for system or sequence updating and viability for system and sequence updating. (d) feasibility and technical soundness of any proposed novel technologies or capabilities (e.g.

a proposal would be evaluated higher if vendor proposes a (technically sound) novel prospective motion correction method or an integrated removable local gradient head coil ).

Factor 3: Compatibility and Interoperability

The extent of compatibility and interoperability of the proposed system with existing MRI scanners in the

NIH NMR Center which are listed in the narrative. (e.g. if a researcher unexpectedly needs to move an experiment from this 7T scanner to another 7T scanner within the NMR Research Center, it is preferable if the data acquired (i.e. available pulse sequences, image contrast controllability and acquisition and reconstruction characteristics) are as close to being interchangeable as feasible. Thus, having a scanner that is interoperable with existing equipment is preferred.).

Factor 4: Research support

The level of Research support and provision of source code, software environments and documentation for developing new MRI pulse sequences and reconstruction made available with the system.

Evaluation Method

(1) Proposals will be evaluated using a summary adjectival rating in accordance with the following scale:

Excellent - The proposal has exceptional merit and reflects an excellent approach which will clearly result in the superior attainment of all requirements and objectives. This clearly achievable approach includes several advantageous characteristics of substance, and very few disadvantages, which can be expected to result in outstanding performance. The risk of unsuccessful performance is very low as the proposal provides solutions which are unquestionably feasible and practical. These solutions are further considered very low risk in that they are exceptionally clear and precise, fully supported, and demonstrate a clear understanding of the requirements.

Risk Level: Very Low

Good - The proposal demonstrates a sound approach which is expected to meet all requirements and objectives. This sound approach includes advantageous characteristics of substance, and few relatively minor disadvantages, which collectively can be expected to result in satisfactory performance. The risk of unsuccessful performance is low as the proposal contains solutions which are considered feasible and practical. These solutions are further considered to reflect low risk in that they are clear and precise, supported, and demonstrate an understanding of the requirements.

Risk Level: Low

Acceptable - The proposal demonstrates an approach which is capable of meeting all requirements and objectives. The approach includes both advantageous and disadvantageous characteristics of substance, where the advantages are not outweighed by the disadvantages.

Collectively, the advantages and disadvantages are likely to result in acceptable performance. The risk of unsuccessful performance is moderate, as the proposal solutions are generally feasible and practical. These solutions may also be considered to reflect moderate risk in that they may be somewhat clear and precise, partially supported, and/or demonstrate a general understanding of the requirements.

Risk Level: Neutral

Marginal - The proposal demonstrates an approach which may not be capable of meeting all requirements and objectives. The approach has disadvantages of substance and advantages, which if they exist, are outweighed by the disadvantages. Collectively, the advantages and disadvantages present a low or questionable likelihood of resulting in satisfactory performance. The risk of unsuccessful performance is high as the proposal contains solutions which may not be feasible and practical. These solutions may also be considered to reflect high risk in that they lack clarity and precision, are generally unsupported, and/or do not demonstrate a complete understanding of the requirements.

Risk Level: High

Unacceptable - The proposal demonstrates an approach which, based on a very high risk, will very likely not be capable of meeting all requirements and objectives. This approach has several disadvantages of substance, and advantages which, if they exist, are outweighed by disadvantages. Collectively, the advantages and disadvantages are unlikely to result in satisfactory performance. The risk of unsuccessful performance is very high as the proposal contains solutions which are not feasible and practical. The solutions may also be considered to reflect very high risk in that they lack any clarity or precision. Risk Level:

Very High.

Cost / Price Evaluation

(1) The Government will evaluate the proposed prices of each technically acceptable proposal.

Price Completeness and Accuracy

(a) The Government will review the price proposals for completeness and accuracy. A determination will be made as to whether the contractor has properly understood the price proposal instructions. Changes to the evaluation quantities, blanks or zeros in the pricing columns, and/or mathematical mistakes are subject to clarification for confirmation of the contractor intent. The contractor’s proposal will be checked for mathematical correctness to include the following:

1. Checking arithmetic in all computations.

2. Making sure that all prices/costs are summarized correctly.

(2) Evaluation of Options

It is anticipated the award from this solicitation will contain option provision(s) and period(s).

In accordance with FAR Clause 52.217-5, Evaluation of Options, (July 1990), the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests. Evaluation of options will not obligate the Government to exercise the option(s).