SOW.pdf

Statement of Work Building 49 Central Animal Facility

Kinetics Hydro Industries-Vacuum Pump Replacement

INTRODUCTION/OVERVIEW

The ETC autoclave is a vital asset for the Building 49 Central Animal Facility, serving as the primary system for sterilizing feed, bedding, and equipment essential to daily operations. Its reliable performance is fundamental to upholding the facility’s stringent standards for animal care, research quality, and regulatory compliance. Extended downtime of this critical autoclave has severely disrupted operations, placing unsustainable pressure on both the remaining bulk autoclave and smaller units, and thereby compromising the efficiency and safety of the entire animal care program.

Previous repair attempts were unsuccessful due to inadequate communication and technical expertise from the former service provider, leaving the autoclave non-operational. Although the manufacturer-initiated repairs, the work remains incomplete. To address this urgent situation, Kinetics Hydro Industries—the facility’s trusted preventative maintenance contractor—has been engaged to complete the necessary repairs. Recent evaluations have determined that the liquid ring vacuum pump is inoperable and requires immediate replacement to restore the autoclave to full functionality

SCOPE

Kinetics Hydro Industries (the contractor) will provide all labor, materials, and expertise required to replace the liquid ring vacuum pump on the ETC autoclave. The facility will coordinate with the contractor to ensure timely access and support for all repair activities. All work will be scheduled to minimize operational disruptions and will be conducted in close alignment with the facility’s ongoing needs.

OBJECTIVES

The primary goal of this project is to restore the ETC autoclave in Building 49 Central Animal Facility to full operational status as quickly as possible. The ongoing outage of this essential equipment has forced smaller autoclaves to operate beyond their designed capacity, accelerating wear and increasing the likelihood of additional equipment failures. According to the Guide for the Care and Use of Laboratory Animals and other established guidelines, reliable sterilization is fundamental to maintaining animal health, research integrity, and regulatory compliance.

Timely repair of the bulk autoclave is critical to:

• Restore the facility’s core sterilization capacity, which is necessary for processing feed, bedding, and equipment in accordance with best practices outlined in the Guide for Laboratory Animal Medicine.

• Reduce excessive strain on secondary and smaller autoclaves, thereby preserving their functionality and extending their service life.

• Ensure uninterrupted support for ongoing research and animal care activities, as required by institutional and federal standards.

• Maintain compliance with all applicable health, safety, and regulatory requirements, as emphasized in the Guide for the Care and Use of Laboratory Animals and related guidelines.

To achieve these objectives, the contractor will replace the failed liquid ring vacuum pump with an identical Original Equipment Manufacturer (OEM) component, restoring the autoclave to optimal performance and reliability.

REQUIREMENTS

Kinetics Hydro Industries will supply all necessary parts, tools, and labor to ensure repairs are completed promptly and efficiently. At the conclusion of each workday, technicians must check out with the administrative office before departing. Should additional defective items be identified during the repair process, the contractor will provide a detailed quote for the additional repairs and obtain approval prior to proceeding.

SCHEDULE

The period of performance will begin upon approval of this statement of work and confirmation of the availability of parts and labor from Kinetics Hydro Industries.

Ted Plemons, MBA, CMAR, RLATG Date Chief, Operations Management, VRRS/Bldg 49 CAF National Institutes of Health 49 Convent Dr., Rm B1A07 Bethesda, MD 20892 Office: 301-402-4668 Cell: 301-905-7443