1. C100663_Bldg_10_E_Wing_Renovation_SOW-05-03-17.pdf

WR#: C100663

Rev: 05/03/17 Page 1 of 43

SECTION C - STATEMENT OF WORK

Building 10 E-Wing Renovation, Bethesda, MD

C.1 BACKGROUND / GENERAL

Under the Department of Health and Human Services (HHS), the National Institutes of Health (NIH) is the Federal Government’s primary biomedical research agency. The NIH’s mission is to seek fundamental knowledge about the nature and behavior of living systems and the application of that knowledge to enhance health, lengthen life and reduce the burdens of illness and disability. Composed of 27 Institutes/Centers (I/C’s), the NIH provides leadership and financial support to researchers in every state and throughout the world.

The Office of Research Facilities (ORF) supports the NIH mission by providing, maintaining, and operating safe, healthy, and attractive facilities. ORF’s Division of Design and Construction Management (DDCM) is responsible for the oversight of the design, construction, repair and renovation of all NIH facilities and infrastructure.

Within ORF’s portfolio is the world's largest clinical research hospital -- a complex of buildings on the NIH Bethesda, Maryland campus known as Building 10 or the Clinical Center Complex (CCC). With the original Warren Grant Magnuson Clinical Center at the hub, over the years the complex expanded from its original 1951 structure to encompass important additions; the latest is the Mark O. Hatfield Clinical Research Center (CRC).

Portions of the original Building 10 facility are no longer capable of supporting modern research. The infrastructure is undersized, exceeded its useful life and must be replaced with modern state-of-the-art equipment to provide sufficient and reliable support for research. With the completion of the CRC in 2004, large portions of clinical programs were relocated to the new CRC, leaving behind vacated space within both the E- and F- Wings of the original Building 10 in sufficient quantities to begin phased renovations.

In 2016 NIH completed the renovation of the west portion of the Central Wing of Building 10, referred to as the F-Wing. The renovation of the east Central Wing, referred to as the E-Wing, will be the final phase of the incremental renovation and modernization of the two central wings of original Building 10; the E-Wing Renovation Project is the subject of this Statement of Work. .

C.2 PROJECT DESCRIPTION

The project is a large scale, multi-level renovation of spaces into a modern Bio-Medical Laboratory Research facility.

The renovation of the E-Wing is a conversion of approximately 250,000 gross square feet (GSF) of former patient care and laboratory areas on floors B2 through 13 into highly specialized laboratories, laboratory support spaces, laboratory offices and teaching facilities. Additionally, and most notably, the renovation also includes relocation of the Clinical Center’s Division of Transfusion Medicine (DTM) as well as construction of a new

Rev: 05/03/17 Page 2 of 43 cGMP (current Good Manufacturing Practices) laboratory in full compliance of the Food and Drug Administration (FDA) guidelines and requirements for operational certification.

Unlike the F-Wing, which was designed and constructed in multiple and separate phases, the E-Wing implementation plan is to renovate the E-Wing as a single-phase project. The Contractor may at their sole option sub-divide the work into separate construction phases as part of their means and methods of construction, however, the full project, inclusive of all phases, shall be completed and delivered to the Government for use in full compliance and in accordance to the contract provisions and within the contract period of performance.

The E-Wing renovation work commences with full interior demolition (mass demolition) of existing, nonstructural walls, finishes, and utilities. Mass demolition shall be followed by the new renovation work consisting of: mechanical support and cagewash facility on the B2 level; teaching laboratories and administrative support offices on the B1 level; DTM Blood Services and Administrative offices on floor 1; Laboratory Services, Transfusion Transmitted Virus Lab on floors 2 and 3; full interior and building systems for new laboratory facilities on floors 4 thru 11; the cGMP suite housing DTM Cell Processing Laboratories on floor 12; and mechanical spaces on floors 13 and 14. The new construction shall include repairs to exterior brickwork and replacement of existing exterior windows in compliance with NIH Architectural Design Review Board’s guidelines and Division of Physical Security Management blast design requirements. The E-Wing must architecturally complement the exterior materials types, color, and textures used on the completed F-Wing project.

[Note - All laboratory spaces with the Building 10 complex are considered BSL-2, including the E-Wing. However, the cGMP suite may have other requirements in accordance with FDA compliance, acceptance and certification.]

Also inclusive in the E-Wing renovation are new mechanical, electrical and plumbing (MEP) systems, new supply/exhaust fans and mechanical equipment rooms on the B3, B2, 4th, 9th, 13th, and 14th floors (including mezzanine and rooftop penthouse areas), new vertical building and laboratory service distribution risers, new fire protection and addressable fire alarm systems, fully automated building controls, and specialized laboratory equipment controls and monitoring systems. In all, the project shall provide any building infrastructure systems required to support the full operation and function of the new use and design, including installation and operation of new emergency generator and generator housing to be located in Multi-Level Parking Garage #9 (MLP-9). The mechanical, electrical, plumbing and communication systems shall be coordinated for direct ties to the existing available campus utilities.

C.2.1 COMPLEXITY OF THE PROJECT

Facilities of this type are highly complex and present many challenges. The project will require extraordinary care and coordination to assure a successful completion. This project is demanding and complex due to the following:

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1. The entire 12th floor (approximately 15,000 GSF) of the E-Wing will house a new cGMP Cell Processing Facility and associated support spaces for the Division of Transfusion Medicine (DTM). It will utilize a mechanical rooms on the 13th and 14th floors (inclusive of the 14th floor mezzanine and mechanical penthouse areas), and exterior placement of rooftop exhaust fans serving this lab.

Note – Refer to Section J – Informational Attachment - Building 10 E Wing Level 12 cGMP Cell Processing Lab, Program of Requirement (POR), dated February 15, 2017, for detailed description and preliminary plan layouts for this work; specifically refer to the POR Sections:

I – Architectural Design, Page-3 II – Mechanical Design, Page-7 III – Plumbing Design, Page-13 IV – Fire Protection Design, Page-16 V – Electrical, Page-18 Appendix A – Architecture, Page-24 Appendix B – Mechanical, Page-70 Appendix C – Plumbing, Page-94 Appendix D – Electrical, Page-100 Appendix E – Process, Page- 103

a. This state-of-the-art facility shall be FDA certified for the processing/manufacturing of cellular and gene therapies for phase 1 and 2 clinical trials for the year-2021 and beyond. The acceptance of the cGMP suite is dependent on a tightly constructed space, utilizing specialty materials that will be inspected and regulated by the FDA.

The Contractor shall be required to periodically participate in progress inspections and to provide updates to the FDA to facilitate their program overview for compliance and certification. It is expected that all base building systems and services will be seamlessly constructed and integrated to facilitate full operational compliance of the cGMP lab component.

b. As a result of FDA coordination activities, the cGMP suite construction documents lag the delivery of the main E-Wing document set.

Therefore, the cGMP suite will reflect a stand-alone set of construction documents that will be issued to the contractor for the E-Wing Renovation. The strategy for delivering separate sets of drawings wherein the work associated with the later cGMP set is not duplicated but yet is coordinated with the overarching and earlier main E-Wing set is reflected within the main E-Wing documents. Essentially, all of the ‘fixed’ core & shell elements associated with supporting the future cGMP suite inclusive of vertical infrastructure riser systems but exclusive of equipment, are contained within the main E-Wing set.

Where it was not possible to segregate all equipment elements from the main E-Wing schedules, these elements are carefully noted as

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“Work included the cGMP Allowance” for bidding purposes;

furthermore, the entire 12th floor plan layout and associated utilities and equipment on the 13th and 14th floors (including 14th floor mezzanine, mechanical penthouse, and rooftop locations) of the future cGMP suite has been excluded from the main E-Wing core and shell Construction Documents. Acceptable Bidders for the main E- Wing core & shell project will be required to carry an allowance value of $20M for the future cGMP work so as to keep all contractors on an equal bid footing.

[Note – This Allowance is all inclusive of all cGMP laboratory spaces, associated infrastructure work, and equipment requirements located on the 12th, 13th, and 14th floors including mezzanine, mechanical penthouse, and rooftop locations.]

c. Subsequent to award of the main E-Wing core and shell project, the separate set of cGMP Construction Documents will be delivered to the E-Wing Contractor for pricing.

2. As part of construction, the Contractor shall be required to perform mass demolition throughout the E-Wing limits of construction (delineated areas) shown on the drawings as necessary to accommodate the new work. Currently, the E- Wing abatement / decommissioning work conducted by others under separate contract with NIH is underway and anticipated to be complete in early 2018.

Although it is assumed that the site will be ready and free for construction in early 2018, the Contractor shall within 14-days of Phase 1 NTP, work with the Government to schedule their required work concurrent with any remaining, ongoing NIH abatement activities.

[Note - Decommissioned and abated areas shall be identified and certified by the NIH Department of Environmental Protection (DEP) prior to the Contractor commencing their demolition activities.] [Note - The coordination with abatement / decommissioning work may require the Contractor to coordinate utility service connections for their own use with the Government’s Abatement Contractor’s utility shutdowns.]

3. The Contractor shall provide a new emergency generator and combined generator housing enclosure located within Multi-Level Parking garage #9 (MLP-9) adjacent to existing generators serving other facilities. The new generator and fuel tank will be the 4th installed within MLP-9 and, like previous installed units, must have its own separate tank leak detection system. The generator must strictly comply with Federal and State environmental codes, guidelines, and requirements.

4. The exterior building envelope requires selective demolition of masonry walls as necessary for the new work, including repair and upgrades of the brick masonry wall assembly to meet ASHAE 189.1 thermal performance criteria.

5. All existing exterior windows shall be replaced with new thermally broken, high performance, blast resistant windows, containing insulated low-E glazing. The new windows shall comply with the NIH Architectural Design Review Board

Rev: 05/03/17 Page 5 of 43 requirements and match the material finish, style, and color of the recently renovated F-Wing project windows located adjacent to the E-Wing project.

6. The existing steel roof deck and supporting steel structure over the 14th floor (former sundeck area) must be completely demolished and replaced with new steel structure to provide adequate equipment and piping support within this space along with sufficient overhead space for utility systems distribution/routing.

7. New state-of-the-art Mechanical, Electrical, Plumbing, and Equipment Alarm Monitoring Systems.

8. Low floor-to-floor and floor-to-ceiling heights within an existing building structural frame - mandating extreme care in the coordination of utilities access, placements and sequencing.

9. The Contractor is aware through performance of a detailed existing conditions survey of the project facilities of the constraints imposed by the narrow existing floor plates and building structure which include limited slab-to-sab heights between floors. The Construction Documents take into account these constraints while maximizing energy savings by replacement of antiquated, inefficient building systems with new equipment, technologies and distribution pathways, and by enhancing the performance of the existing building envelope. The Contractor is expected to document all existing conditions prior to construction and shall install the required work into the project in logical, efficient, and deliberate sequences for proper fit while providing ease for future maintenance access.

10. Main computer connections are critical to allow doctors to retrieve patient data from the Clinical Data Center and to place orders for the treatment of patients. If this utility were lost, patients’ lives would be at risk/in danger.

11. Work within Building 10 shall comply with the Joint Commission construction requirements; NIH Interim Life Safety Measures (ILSM) and Construction Risk Assessments (CRA) established by the NIH Division of Fire Marshall (DFM), ORF Office of Hospital Physical Environment (OHPE) and NIH Clinical Center.

12. There will be significant challenges associated with ensuring public health and security, circulation of users (for need, not for convenience) from other parts of the building traversing through designated but limited floors of the E-Wing, and transportation of construction materials and large equipment throughout the abatement, demolition and construction process. The contractor must not interrupt any of the day-to-day operations/activities in the performance of this work, including adjacent utilities spaces and occupied areas within Building 10, which will remain operational throughout the construction process. Interruption or interference with the conduct of daily operations in other Building 10 areas outside the contract area or damage to existing equipment within the contract area will not be permitted.

13. In addition to the challenges presented under Item 13 above, the Contractor must coordinate with the NIH Code Blue Team for emergency access through the E- Wing on the third level, or, an alternative floor, if construction work is occurring on the third floor. The Contractor shall be required to provide a protective passageway

Rev: 05/03/17 Page 6 of 43 for hospital emergency use only at this level. This is not intended to be a public corridor, it is for emergency use only.

14. Currently on the B-2 level of the E-Wing there is a service corridor and a separate public corridor. The public corridor will need to be temporarily re-located and combined with a reduced service corridor. The relocated public corridor must be protected to separate the two types of traffic.

15. Due to restricted and limited available space at the B-2 loading dock for construction use - the Contractor must closely coordinate material delivery times with the Building/Facility Manager and Contracting Officer’s Representative

(COR).

16. Project requires working closely and coordinating with other Government contractors in and around the contract facilities.

17. Patient treatment standards for infection control, particularly with immune compromised patients, and sensitive research with optical instrumentation require tight control of dust and debris within and around Building 10.

18. Sensitive surgeries will be conducted in operating rooms located in adjacent areas/wings of Building 10 with utility and Joint Commission accreditation requirements which must be addressed and supported at all times.

19. Infectious disease research with controlled infectious agents will continue to be conducted in Building 10. Loss of control of the directional air flow, interruption of the lab vacuum system, or loss of electrical power could lead to the contamination of those working with these samples and those in adjacent spaces.

20. As a consequence of the criticality of surrounding research functions, all demolition of existing systems as well as all construction activities need to be reviewed and scheduled in advance to ensure maintenance of service as well as any planned disruptions to said research.

21. Autopsies and critical analysis of patient pathology samples will be evaluated in the adjacent F-Wing. Loss of utilities could impact the analysis of critical surgical, patient pathology specimens.

22. As one existing structure on a larger complex site, the E-Wing Renovation project takes advantage of campus-wide sustainable strategies already in place. Parking and other transportation needs shall be folded into the existing Transportation Management Plan. Recycling, e-cycling, and smoking policies enforced throughout the site will also be continued within the E-Wing building.

23. This project requires certification in the LEED BD+C program for New Construction and Major Renovation version 4, with a minimum of “Certified” for the achievement level. The NIH has elected to integrate high performance and environmentally-sensitive design strategies with the goal of achieving LEED Silver level certification.

C.3 CONSTRAINTS TO THE PROJECT

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The Contractor shall take into consideration restrictions or limitations for working on the NIH campus, such as:

1. Construction access, contractor laydown areas, use of existing elevators and/or installation of temporary hoisting equipment and cranes, work hours, noise and vibration generating activities, security, safety and environmental compliance are highly monitored and regulated on the NIH campus. Detailed contractor work plans must be prepared, submitted, reviewed and approved to account for all work restrictions on the NIH campus and within Building 10.

[Note - The use of equipment which produces substantial noise or vibration in buildings, such as pneumatic hammers, electrical or powder activated tools, etc., are allowed as long as the use of it is in compliance with OSHA standards, used only during certain hours of operation, and are in compliance with issued CRA/noise criteria, Security, and other restrictions.

When using powder tools the Contractor shall ensure that each cartridge, spent or unspent, is accounted for at the end of the day.] [Note - Use of gasoline fueled compressors or other equipment are prohibited in Building 10.]

2. Building 10 Elevators – Building 10 designates specific elevators for freight / service accessibility and use.

a. Building 10 freight elevators may be used by the Contractor to transport materials only at times when such use does not interfere with normal NIH operations. Elevator use shall be arranged through the COR. The Contractor is responsible for protecting elevator cab interiors from damage.

The Contractor shall be responsible for not exceeding service / freight elevator weight limitations and for protection of the elevator finish.

b. Under no circumstances shall Building 10 passenger elevators be used for the transport of materials, equipment, components, tools, etc. required for construction. The Contractor shall be responsible for not exceeding elevator weight limitations and for protection of the elevator finish.

c. Any damages to elevators caused by Contractor abnormal use must be repaired at the Contractor’s own expense in compliance with NIH’s elevator maintenance and repair policies and procedures. If an elevator must be taken out of service due to Contractor-caused damages, the Contractor is solely responsible for any delays in their work as a result of these repairs and a claim for delay will not be considered.

d. The Project may not have a dedicated elevator.

3. Waste from this project will be handled under the NIH campus solid waste contract.

For all work in Building 10, all demolition and construction debris shall be taken to the construction dumpster(s) located at the B2 level East loading dock only. The Contractor must comply with the NIH Department of Environmental Protection Construction Dumpster Program for sustainable credits and LEED certification requirements. Disposal of liquids or fluids in government provided soiled waste

Rev: 05/03/17 Page 8 of 43 dumpsters is prohibited. All metals shall be segregated and deposited into separate dumpsters, in accordance with DEP recycling guidelines.

4. NIH Health & Safety Requirements – [Refer to SECTION H – HEALTH & SAFETY REQUIREMENTS]. The Contractor is responsible for ensuring that all their employees and subcontractors are compliant with all of the NIH health and safety requirements, and importantly, are required to:

• Enroll in the Contractor Safety Assessment Program (CSAP). The prime contractor is responsible for ensuring that all subcontractors have completed the CSAP prior to beginning work at NIH.

• Be certified as having successfully completed the OSHA 10-hour General Industry Outreach course or OSHA 10-hour Construction Industry Outreach course.

• Prior to commencing work, all contractor and subcontractor site supervisors and managers, at any tier, must have completed the NIH Contractor Supervisor Safety Orientation.

5. Security on NIH Property – [Refer to SECTION H – SECURITY] Construction activities within the operating Building 10 (and campus wide) require close coordination with NIH Security and Building 10 Clinical Center Complex security directives. All Contractor personnel (inclusive of subcontractors) proposed to work under the contract shall observe and adhere to all NIH security regulations and requirements when using or providing services on the NIH property. The Contractor shall be responsible for subcontractor compliance and include specific provisions in all subcontracts that these regulations be accepted.

6. Single Point of Entry – All deliveries, including Contractor’s staff and trades’ personnel must arrive at the project site through this Single Point of Entry located at the Building-10 (Clinical Center) B2 Level Loading Dock (Room B2a17a). This entry portal is monitored by NIH between the hours of 5:00 AM – 9:00 PM. Each individual working on this project must sign-in at this location for compliance with the Clinical Center requirements.

7. NIH Badging Requirements – [Refer to SECTION H – SECURITY]. All employees, contractors and visitors to the NIH are required to prominently wear either a NIH issued Visitor’s Badge or ID badge at all times while on campus.

In that it is not required that the Contractor’s entire workforce maintain a constant presence on the NIH campus, the Contractor’s workforce may/may not be issued a Health and Human Services (HHS) ID Badge. To this end, the COR will determine which, if any, of the Contractor’s workforce should obtain a HHS ID Badge, and if so, the Contractor's staff shall be required to successfully complete the Personal Identity Verification (PIV) process. Temporary or visitor ID Badges will be provided for persons who are identified as having an infrequent or temporary legitimate business need for access to the site.

[Note – Every person entering NIH facilities is required to have an identification badge. All Federal employees, contractors and organizational affiliates who

Rev: 05/03/17 Page 9 of 43 require access to Federal facilities and/or information systems must go through the Personal Identity Verification (PIV) process to be issued a new HHS ID Badge or a Restricted Local Access (RLA) Badge. Certain classifications of individuals who are at NIH and who require access to NIH facilities will not require fingerprinting or a background investigation. These individuals will, however, undergo a standard criminal history check that will be conducted by the NIH Police prior to being issued an alternate NIH (Legacy) ID Badge.]

In order for the NIH Division of Police to supply HHS ID Badges for on-site personnel, the Contractor shall follow the ID Badge process at http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/default.aspx.

The website describes the 4-step process including Pre-Enrollment, Background Investigation, Enrollment (Photograph and fingerprints), and Badge Issuance procedures.

The Contractor (and all subcontractor(s)) shall wear their NIH issued ID badge prominently at all times while on campus. The NIH ID Badge shall be retained by the individual as long as continued admittance to the site is required. The Contractor shall arrange for immediate return of the badge to NIH when such need ceases.

8. Parking Restrictions – [Refer to SECTION H - MOTOR VEHICLE AND PARKING REGULATIONS]. The construction is going to take place on the NIH campus which has restricted access; extremely limited parking and very little site construction staging area. Considerations include the following:

• Construction workers are strictly prohibited from parking their personal vehicles on the NIH campus. The NIH requires that contractors provide off-site parking and shuttle service for their workers for the duration of their project. This cost shall be borne by the contractor.

• Properly marked company vehicles and equipment required in the performance of the project shall be permitted to park within the Project approved staging area(s). Personal vehicles are prohibited from parking within the staging areas.

• The NIH campus is surrounded by urban neighborhoods that are sensitive to construction activities, particularly noise, truck traffic and thus has restrictions on work hours. The surrounding neighborhoods are very sensitive to contractor personnel parking on the residential streets. The contractor shall take appropriate measures to mitigate parking by contract employees in the surrounding neighborhoods.

9. Compliance with Interim Life Safety Measures (ILSM), Construction Risk Assessment (CRA) and Joint Commission (JC) – [Refer to SECTION H - INTERIM LIFE SAFETY MEASURES]. Work within Building 10 shall comply with the Joint Commission construction requirements and NIH Interim Life Safety Measures (ILSM) and Construction Risk Assessment (CRA) established by the NIH Division http://www.ors.od.nih.gov/ser/dpsac/badge/Pages/default.aspx

Rev: 05/03/17 Page 10 of 43 of Fire Marshall, ORF Office of Hospital Physical Environment (OHPE), and NIH Clinical Center.

• The Contractor and all their subcontractors shall successfully complete the Annual Joint Commission (JC) training course given by ORF Division of Technical Resources (DTR) prior to conducting work in the NIH Clinical Center Complex (Building 10). The contractor must notify the government with the employee / subcontractor name and number of workers a minimum of 14 calendar days in advance of mobilizing construction activities to provide sufficient time for the government to conduct JC training for all personnel. On an emergency basis only, personnel who have not undergone advance JC training may obtain training before being allowed entry and permission to work at NIH's discretion. The Contractor shall factor in all cost associated for compliance with this requirement.

• The Contractor shall comply with the ILSM established by the NIH Division of the Fire Marshal or the Clinical Center. These measures shall be implemented for all construction, renovation and alteration work and periods when the work compromises the fire protection systems such that the facility does not meet applicable provisions of the Life Safety Code®.

• The Contractor shall comply with Construction Risk Measures that identify and address hazards that could potentially compromise patient care, treatment, and services in occupied areas of the Building 10 complex.

10. Use of Electronic Documentation / Applicability and Compliance with Section 508 of the Rehabilitation Act of 1973 - It is the intent of the Government to utilize electronic documentation and e-mail as much as practical for all submissions, communications, reports, and records in the execution of this contract.

• For normal office use, the Government utilizes the Microsoft Office Suite.

The Contractor shall utilize software and provide deliverables compatible with the Government applications.

• In accordance with the requirements of FAR 39.204, Electronic and Information Technology (EIT) products or services the Contractor develops, procures, maintains, or uses that are incidental to a contract are not subject to Section 508 requirements. However, electronically submitted reports shall be in a HHS Section 508 Policy compliant format.

11. The NIH has been declared a Non-Smoking Campus. Smoking is not allowed at all on the NIH property, including construction sites.

C.4 PROJECT GOALS

The objectives of the Building 10 E-Wing Renovation are:

• To provide a reliable, efficient, flexible, and adaptable facility that best suits its unique user requirements.

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• To develop a functional and conducive clinical research environment to ensure a high quality of life for staff, and an environment that attracts and retains world-class researchers.

• To execute the Project at the most reasonable cost to the Government

• To complete the Project in the most efficient and expeditious manner, while minimizing the disruption caused by the Project to ongoing NIH functions.

To this end, NIH seeks to obtain the services of a proven, highly qualified and experienced Construction contractor to independently, and not as an agent of the Government, provide all labor, materials, supervision, coordination, appliances, equipment, transportation, and any other element or item, as required, for full and complete execution of the work in accordance with the specifications and drawings for the project.

C.5 DEFINITIONS

Section H – CONSTRUCTION RELATED DEFINITIONS defines words, language and/or terms for inclusion in solicitations and contracts when the Government has construction related requirements. The construction related definitions in SECTION H takes precedence over all other definitions in the solicitation, resulting contract and contract references.

In addition to the terminology defined in Section H, the following terms and roles specific to this contract shall also apply:

1. The acronym “A/E” shall be defined as Perkins + Will, the Government’s professional services contractor responsible for performing Architectural / Engineering services by contract.

2. The acronym 'BIM" shall be defined as Building Information Modeling; the process of generating and managing building data during its life cycle.

3. The term "Building 10" shall be defined as the facility complex composed of the Warren Grant Magnuson Clinical Center, Ambulatory Care Research Facility (ACRF), and all additions including the Mark O. Hatfield Clinical Research Center.

Building 10 is also referred to as the Clinical Center Complex (CCC).

4. The acronym “CO” shall be defined as the NIH Contracting Officer, Ms. Jamila Garrett.

5. The acronym “CxA” shall be defined as AECOM Smith Carter Joint Venture, the commissioning agent working on the project under a separate contract with NIH.

6. The acronym “CONTRACTOR” shall refer to the entity with whom the Government has executed a contract that is responsible for performing the work; also known as the Prime Contractor. The Prime Contractor shall ensure that subcontractors comply with all provisions and clauses of the contract.

7. The acronym “COR” shall be defined as the Contracting Officer’s Representative, Thorir (Thor) Sigfusson.

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8. The acronym “CQM” shall be defined as the Construction Quality Manager, the Contractor under a separate contract with NIH. (TBD).

9. The acronym “DDCM” shall be defined as the Division of Design and Construction Management.

10. The acronym “cGMP” shall be defined as current Good Manufacturing Practices, regulations enforced by the US Food and Drug Administration (FDA). CGMPs provide for systems that assure proper design, monitoring, and control of manufacturing processes and facilities.

11. The acronym 'LEED" shall be defined as Leadership in Energy and Environmental Design; a rating system devised by the United States Green Building Council

(USGBC).

12. The term “Project” shall be defined as Building 10 E-Wing Renovation and any contract work external to the E-Wing footprint; such as the required work within Multilevel Parking Garage #9 (MLP-9), Constructor’s Field Office, material laydown and staging areas, crane location, etc.

13. The term “Project Team” shall be defined as the CO, COR, A/E, CQM, CxA and Contractor.

14. The acronym “NTP” shall be defined as the Notice to Proceed, the written notice from the Contracting Officer to the Contractor to proceed with the work.

15. The acronym “SME” shall be defined as “Subject Matter Expert”. A SME is a person / entity with bona fide expert knowledge about what it takes to do a particular job.

cGMP SMEs under separate contract(s) for this project include Working Buildings, LLC and Genesis Engineers, Inc.

16. The Institutes and Centers (ICs) associated with this project are defined as:

a. DTM – Division of Transfusion Medicine

b. FAES – Foundation for Advanced Education in the Sciences

c. NHLBI – National Heart, Lung and Blood Institute

d. NIAID - National Institute of Allergy and Infectious Diseases

e. NIDDK – National Institute of Diabetes and Digestive and Kidney Diseases

f. NIH OD – National Institutes of Health, Office of the Director

g. NIMH - National Institute of Mental Health

h. NINDS - National Institute of Neurological Disorders and Strokes

i. NHGRI – National Human Genome Research Institute

j. DVR – Division of Veterinary Resources

[Note – This list may be subject to change depending on future program needs.]

C.6 CONTRACT PHASES

The Contractor shall perform the services that are set forth herein. The phases of construction under this contract include:

1. PHASE 1 - PRE-CONSTRUCTION

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Pre-Construction phase begins at the time the NTP is issued to the Contractor by the Contracting Officer. The Pre-Construction phase concludes March 31, 2018 AND upon the approval / acceptance by the CO of all Pre-Construction deliverables set forth in the Contract Documents, or as otherwise directed by the CO. If Pre-Construction deliverables are not accepted / approved by the CO by March 31, 2018, the Phase 2 NTP will not be granted.

2. PHASE 2 - CONSTRUCTION

The Construction phase begins April 1, 2018 and concludes April 30, 2021. All Phase 1 – Pre-Construction deliverables, most importantly the Contractor’s Quality Control, shall be approved or accepted by the Contracting Officer. The CO will not issue the Phase 2 NTP letter until all Phase 1 Pre-Construction deliverables have been accepted or approved.

Phase 2 - Construction includes the following construction periods. All periods of the construction shall be performed within the Contract Period of Performance and identified in the Contractor’s Primary Construction Schedule and detailed in the subsequent Contractor’s Cost-Loaded CPM Construction Schedule.

a. Final Acceptance Period

The Final Acceptance period begins when the Contractor notifies the Government that work is ready for inspection and sends notice to the CO and COR. "Ready for Inspection" means that there should be no or limited number of punch list type items and the work is complete to the point that the Government may take over the facility and receive beneficial occupancy for the purpose intended. All major components that make up the project are complete and the project is functional for its intended use. Incomplete or missing work shall not be considered acceptable punchlist items.

b. Project Close-out Period

The Project Close-out period starts at the discretion of the Contractor. All Project Close-Out deliverables / requirements shall be complete and delivered to the Government as a requirement of Final Acceptance and within the contract period of performance.

c. Activation / Occupancy Period

The Government will conduct a coordinated Activation / Occupancy phase to equip and move occupants in the new facility. The Government's Activation / Occupancy Phase will span from Beneficial Occupancy, through Final Acceptance and beyond the contract period of performance.

In anticipation of this phase, the Contractor shall coordinate their Project Close-out and Final Acceptance activities with the CQM and COR, including completion of punchlist items.

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3. The required delivery of each phase is defined in SECTION F – DELIVERIES AND

PERFORMANCE.

C.7 CONTRACT TIME

C.7.1 Contract Time is the period of time, in calendar days, allotted in the Contract Documents for the completion of the Work. A Calendar Day shall be understood to be any day of the year, including weekends and holidays.

C.7.2 The date of commencement of the Work is the date established in the NTP letter(s) issued by the CO. The Contractor shall begin the Work within ten (10) calendar days of the starting date established in the NTP letter, and shall perform the Work expeditiously with adequate resources and shall complete the Work within the Contract Time. The ten (10) days are considered the Contractor’s mobilization period.

C.7.3 It is expressly understood and agreed that the Contract Time is a reasonable and acceptable time for completion of the Work, considering the requirements of the Contract Documents, the type and scope of the Project, and the usual labor conditions prevailing in the locality of the Project.

C.7.4 It is expressly understood and agreed that the Contract Time includes adequate time to account for normal weather. The Contractor shall include adequate float or other allowance in the construction schedule to accommodate weather conditions that may impact weather dependent work. An extension to the Contract Time will be considered only in a case where abnormal or unusual weather delay has directly affected the critical path identified in the Government approved construction schedule.

C.7.5 All requests by the Contractor for extensions of the Contract Time due to delays to the Work shall be made in writing to the CO within 7 calendar days after the start of the delay. Each request shall describe in detail the event or events causing the delay, any related causes, and any impact to the Work and the Project Schedule. (In the case of delays caused by abnormal or unusual weather event(s), the Contractor shall provide supporting documentation substantiated by the National Weather Service or other authoritative source for the local project location). Failure to submit such requests within the stipulated time and with the information required by this paragraph shall constitute a waiver by the Contractor of his right to an extension of the Contract Time based upon this event or issue.

C.7.6 Extensions to the Contract Time will only be allowed for delays that affect the critical path for completion of the entire Work as identified in the Government approved construction schedule.

C.8 KEY PERSONNEL

The key personnel specified in this contract are considered to be essential to work performance detailed herein. These individuals are defined as “Key Personnel” and are

Rev: 05/03/17 Page 15 of 43 those persons submitted in the CQM’S Proposal and whose resumes are marked by the Offeror as “Key Personnel”.

C.8.1 The core Contractor staff listed below is the minimum the Government considers necessary to undertake the work of this contract and shall be defined as Key Personnel.

1. Project Executive

2. Project Manager

3. Quality Control (QC) Manager

[Note - The QC Manager shall report to an Officer of the firm and shall not be subordinate to the Project Superintendent or the Project Manager. The QC Manager shall not be designated as the Project Superintendent or the Safety Competent Person as defined OSHA Regulations (Standards) 29 CFR 1926.]

4. Safety Officer / Representative(s) (Safety Competent Person) [Note – In accordance with SECTION H – HEALTH AND SAFETY REQUIREMENTS, when the total number of personnel on any shift is over 40 (including subcontractor personnel), a Full-time Site Safety and Health Officer (SSHO) shall be required for each shift. The SSHO shall meet the qualifications set forth in SECTION H.

[Note – To ensure objectivity, the F/T SSHO shall report to an Officer of the firm and shall not be subordinate to the Project Manager.] [Note - At the NIH COR’s discretion, the qualifications for the contractor Site Safety and Health Officer can be reviewed and action taken to decrease or increase the number of Officers onsite. However, the need for a Site Safety and Health Officer is required and will not be waived.]

5. Superintendent

6. Laboratory Planner/Coordinator

7. IT/Equipment/Monitoring Systems Coordinator

8. MEP Coordinator

9. BIM Manager

10. Estimator

11. Scheduler

12. LEED Coordinator

C.8.2 Acceptance and Qualifications of Key Personnel

1. Acceptance - The CO shall accept or reject personnel proposed by the Contractor.

The Contractor shall make a timely and prompt resubmittal to provide other personnel required to replace any that are rejected by the CO, both at initial submittal or any subsequent rejection or substitution of personnel.

Rev: 05/03/17 Page 16 of 43

2. Removal of Employee - The CO shall have the right to direct the Contractor to remove any Contractor employee at any time during the duration of this contract if that employee is deemed to not be of the level of competence or ability required under the contract, or if said employee is for any other reason found to be unsuitable for the work. In such case, the Contractor shall promptly remove the personnel and submit the name and qualifications of a replacement.

3. Further Documentation. The CO shall have the right to ask any employee submitted for approval to provide further evidence or documentation of ability or suitability for their intended position by submission of additional work examples or evidence, oral interview or testing, or other appropriate means to determine qualifications based on the COR's review of documents.

4. The contract may be amended from time to time during the course of the contract to either add or delete key personnel, as appropriate.

C.8.3 Changes In Key Personnel

1. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer.

2. In the event that any of the Key Personnel named in the proposal is unable to perform because of death, illness, resignation from the Contractor's employ, or similar reasons, the Contractor shall immediately fill that position with temporary qualified staff familiar with the project and position responsibilities. Within fourteen

(14) business days, submit to the CO, in writing, the name and qualifications of a proposed permanent replacement. No permanent substitution shall be made without the prior written approval of the CO. Any such approved substitutions shall be made at no increase in the contract price.

3. At least 30 days prior to the Contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract.

4. If the CO directs removal from the contract any personnel performing service necessary for accomplishment of the performance requirements of this contract, the Contractor shall promptly replace such personnel with a qualified staff member acceptable to the CO, at no change in the contract price.

C.8.4 Failure to Provide Qualified Personnel Repeated failure or excessive delay by the Contractor to provide personnel that meet the stated requirements and are acceptable to the Government to perform the services contracted for may be deemed sufficient reason by the CO to terminate the work under this contract in whole or in part, which termination shall be provided in the Termination Clause of the Contract.

Rev: 05/03/17 Page 17 of 43

C.9 FIELD OFFICE

[Note – The Government intends for the Contractor to locate their field office and staging areas within the E-Wing limits of work. However, space may become available to the Contractor for their use in the adjacent Building 9 for their field office and staging areas. The location of the field office will be determined within Step Two of the solicitation; if the determination is made to utilize Building 9, the exact location and sizing configuration within Building 9 will be provided to the Offerors in Step Two. ] The Government will make available for the Contractor’s use, office and staging space within the vacated E-Wing of Building 10. Upon availability and the Contractor’s definition of requirements, the Government will consider providing an exterior area adjacent to Building 10 to the Contractor for the purpose of material / equipment laydown & staging

(TBD).

1. The Contractor shall determine where to locate the field office within the limits of work. As construction progresses, the Contractor shall be responsible for relocating the field office, as required, to another un-renovated location(s) within the limits of work, and as many times a necessary.

2. The field office space within the E-Wing shall be available for the Contractor’s staff and subcontractors, and at times provide space for the COR, CQM, A/E, CxA and/or other project-related personnel. The office shall be ADA compliant and of sufficient size to conduct meetings with the Project Team. [Note – the Contractor shall have sole responsibility for the security of field office and all equipment, furnishings, tools and other items.]

3. The Contractor shall submit a plan for Field Office Location for approval to the COR. The Plan shall include security of contractor equipment, tools and furnishings.

[Note – The intention

C.10 GENERAL RESPONSIBILITIES OF THE CONTRACTOR

Inherent with the performance of services set forth is the cooperation, advice and actions necessary to identify, resolve, and implement solutions to problems arising during all phases of the Project. To this end, the Contractor shall:

1. Provide all necessary labor, materials, equipment and supplies to perform the work described herein, in accordance with contract terms and conditions.

2. Maintain a professional staff with the ability and expertise to perform, manage and supervise the work. The Contractor shall be required to obtain any other consultant services deemed necessary for effective execution of the work.

3. Furnish professional skill and judgment and to perform the services in the most expeditious, economical and safe manner consistent with the best interests of the Government.

Rev: 05/03/17 Page 18 of 43

C.10.1 Throughout the duration of the contract, the contractor shall provide progress, financial and/or other reports as specified in other sections of this contract in order to keep NIH fully apprised of the project status at all times.

C.10.2 The Contractor shall consult with the Government and the A/E regarding site use and improvements, and value management support in the selection of materials, building systems and equipment. The Contractor shall take active participation and responsibility for identifying and prioritizing elements of work within the project. The Contractor shall provide recommendations on construction feasibility, actions designed to minimize adverse effects of labor or material shortages, time requirements for procurement, and installation and renovation / construction completion.

C.10.3 The Contractor has a responsibility to report any discrepancies, conflicts, and/or inconsistencies in the contract documents, including the specifications. The Contractor shall carefully study and compare all parts of the contract documents with each other, to include any constructability reviews, and shall immediately report any discrepancies, conflicts, or inconsistencies, in writing to the COR and CO that may cause delays in the work.

1. Failure of the Contractor to make timely notification pursuant to the foregoing paragraph may be considered failure to make satisfactory progress for which retainage will occur pursuant to FAR 52.232-5(e). The CO may continue to retain funds until assured through substantiating evidence that the Contractor has implemented an adequate quality control system that will timely identify and report such discrepancies, conflicts, or inconsistencies in the contract documents.

C.10.4 During the construction phase, the Contractor has a responsibility to alert the Government if the NIH construction review process results in delays that will negatively impact the schedule. If the NIH construction review process and/or review comments result in an increase in cost and/or schedule (time), the Contractor is required to alert the COR and CO in writing within seven (7) calendar days after the Contractor receives the direction that results in an increase in cost or schedule (time).

1. The Contractor may proceed with changes only after receiving direction by the CO in accordance with FAR 52.243-4 Changes. Action taken by the Contractor without the direction of the CO may result in lack of payment for the unauthorized work or failure of the CO to provide relief under FAR 52.211-13 Time Extensions.

C.10.5 During the construction phase, routine design problems and issues can usually be resolved directly between the A/E, CQM and Contractor unless contractual matters are involved.