Revised Evaluation Criteria.doc

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS.

Evaluation—Commercial Items (Jan 1999)

(a) This a best-value source selection conducted in accordance with Federal Acquisition Regulation 15.3, Source Selection. The government anticipates awarding a firm fixed price contract as a result of this solicitation. The government intends to select the best value offer, based upon an integrated assessment of technical approach, management approach, past performance and cost/price. The government reserves the right to conduct discussions during proposal evaluation. This solicitation may result in an award to technically capable, higher-rated offeror, consistent with the evaluation factors as follows:

(1) Technical Approach. The offeror’s technical approach shall address each functional element in the specification and this statement of work in adequate details to clearly and fully demonstrate that the offeror understands the requirements and the inherent problems associated with the objectives of this procurement. If the offeror intends to use subcontractors to perform any of the work under this contract, the offeror shall identify the subcontractors and describe the work they will be performing. The offeror shall identify all of the potential risks of this contract and explain its approach to mitigating these risks. The following information, at a minimum should be provided:

i. The approach for reviewing project requests for compliance with an organizational work statement.

ii. The approach for tracking expenditures, including the hardware and software the Offeror plans to use.

iii. The approach for tracking, analyzing and reporting recruitment trends and ability to develop recruitment packages.

iv. The approach for tracking, and reporting training status of federal employees.

v. The approach for applying industry standards to work at the NIH in the development and implementation of performance indicators.

vi. The approach for adapting standards to unique conditions encountered at NIH.

vii. The approach for developing a dashboard for metrics and publishing and maintaining this dashboard on the internet or intranet.

viii. The approach for preparing statements of work on behalf of the government customer.

ix. The approach for developing Quality Assurance Surveillance Plans.

x. The approach for developing cost estimates for the government customer.

xi. The approach to providing support for source selection evaluation boards.

xii. The approach to developing and maintaining standards that may apply to all aspects of a government facilities maintenance organization.

xiii. The approach for utilizing Post Competition Accountability Costing and the NIH MEO – Watch system.

(2) Management Approach. The Government will evaluate the management approach by the adequacy of its organizational structure to direct, manage, and control the project and the ability to provide personnel with the qualifications and experience to successfully meet the requirements of and perform the tasks cited in Section B.2 Work statement/Specs/Description. An evaluation will be conducted on how clearly presented are the following components of the management approach:

(i) Staffing Plan.

Considerations include, but are not limited to:

1. The plan reflects key management functions and managerial authority for prime and subcontractors;

2. The plan demonstrates the offeror’s capability to sufficiently carry out all functions required to implement the project;

3. The plan is comprehensive in identifying and assigning all of the duties and responsibilities for implementing the project;

4. The organizational structure reflects clear lines of authority and roles of key staff members;

5. The extent of the offeror’s plan to commit staff and resources to the Project pending authorization and funding of the Project; and

6. The offeror’s capability to compensate during the term of the contract for the distance away from the project, if the offeror’s primary place of business is outside of the Washington, D.C. Metropolitan area.

(ii) Key Personnel.

This sub-factor considers the education, experience, knowledge, necessary skills and expertise of the key personnel who will be assigned directly to the project. Considerations include, but not limited to:

7. Describe whether each of the participating key personnel has had at least two assignments with requirements similar to those they are to be assigned to in this Project;

8. Describe whether the proposed key personnel have the appropriate qualifications for the positions they are to fill;

9. Describe whether the key personnel have previously worked together on major projects;

10. Describe the extent of the involvement of the offeror's top management;

11. Describe the availability of each participating key person for the project;

12. Describe whether or not the offeror needs to enhance its capability by the use of appropriate consultants, and, if so, has the offeror proposed inclusion of consultants?

13. Demonstrate whether the consultants have experience similar in nature to work required under this contract.

(3) Past Performance. The offeror's past performance will be evaluated after determination of the competitive range. The offeror shall furnish the following information for three contracts or subcontracts in excess of $100,000 for work substantially similar (that is, similar in size and scope, technical requirements and complexity) to the proposed effort that the offeror is currently performing or has completed in the past five years. Indicate which contracts/subcontracts are most related and how they are related to the proposed effort.

Past performance evaluations will be based upon information provided by the offeror and information provided via past performance questionnaires, as well as additional reference checks performed by the Government. Considerations include, but are not limited to:

(i) The professionalism and integrity with which the offeror conducted business;

(ii) Responsiveness to the client’s needs and expectations;

(iii) The delivery of the project within budget and on schedule;

(iv) The record of conformance to specifications and standards of good workmanship;

(v) The assessment provided by the references of the degree of customer satisfaction achieved by the offeror; and

(vi) Other relevant aspects in the provision of project management services.

(4) Price. Offeror shall offer fixed unit prices for the base contract year and each separate option year. Proposed costs/price will be analyzed and examined for the purpose of determining the reasonableness of the proposed price. Price will be evaluated by adding the extended price totals of the base year and the option years. Price will be a factor in the award decision but will be less important than technical. Technical will be significantly more than price.