Req_4278191 _SOW.docx

Statement of Work

Conference sponsorship and AV support services

National Institutes of Health (NIH) National Institute of Nursing Research (NINR) Project Officer: Marisa Sheelor

DEM1, Suite 710 Rockville, MD 20852

Background The National Institute of Nursing Research (NINR) is one of the 27 Institutes that comprise the National Institutes of Health (NIH). The mission of the National Institute of Nursing Research (NINR) is to promote and improve the health of individuals, families, communities, and populations. NINR supports and conducts clinical and basic research and research training on health and illness across the lifespan to build the scientific foundation for clinical practice, prevent disease and disability, manage and eliminate symptoms caused by illness, and improve palliative and end-of-life care. NINR's research programs, both extramural and intramural, incorporate a broad range of interdisciplinary approaches designed to promote scientific exploration that will lead to better health outcomes and health services. Such approaches include: clinical intervention studies; translational and implementation research.

Scope

The American Academy of Nursing/Council for the Advancement of Nursing Science (CANS) is the meeting to which NINR sends its entire Intramural and Extramural scientific staff. Many of the attendees are NINR grant recipients – either directly or indirectly – and the primary purpose of the CANS annual meeting directly supports NINR’s mission in building the foundation of scientific nursing research. For these reasons, NINR has a large presence as well as an active role. To support this, NINR holds sessions on many different scientific topics with its scientists acting as meeting facilitators, and staff act as subject matter experts on various career and nursing research topics at the breakfast session. NINR also has an exhibit booth and displays various research findings. To fully round out its presence and to showcase the link of the NINR mission to CANS, NINR plans to sponsor the electronic posters that are exhibited at the conference. These services are in direct support of the NINR mission.

On Day 1 of the conference, NINR is hosting its 30th Anniversary Closing Ceremony. AAN/CANS has agreed to let NINR use the conference room provided NINR cover the cost of the audio/visual (AV) services which have already been contracted.

Tasks

The activities for this contract will be:

· To provide sponsorship, advertising and exhibit opportunities through the Electronic Poster Sponsorship which includes the following:

· One complimentary conference registration

· One 8’x10’ exhibit booth

· Recognition on electronic poster gallery signage

· Recognition on the Council website

· To provide A/V services to include: equipment, rigging, operator labor, set-up/strike, event technology support, IBR Sound system, podium microphone package, wireless mic, standing microphone, wireless handheld mic, lighting, press box, flown screen

· To provide LCD projector package, 9x12 fast fold screen, projector stand, video switcher, camera package, laptop at podium, in-house stage light support, labor, to include, but not limited to setting up/tear down.

Deliverables

· Provide camera operator for this event.

· Provide technical director and a switch operator for this event.

· Provide sufficient staff to set up/tear down equipment.

· Provide sufficient bandwidth and WiFi capabilities for the event.

· Ensuring the facilities used for the contractor’s performance of this contract shall meet all physical security requirements of this contract.

· Planning for and making all necessary arrangements to ensure that contractor personnel performing field work have all necessary supplies and equipment by the time they arrive at the site.

· Contractor shall set up 1 ½ hours prior to the event and will take down the equipment after the event has concluded.

· Provide all labor, materials, transportation and equipment to complete the furnishing, installation, assembly.

· Conduct a mandatory on-site walkthrough of venue prior to event and provide audio sound check and video testing.

Qualifications/Expertise Required

· Audiovisual professionals with minimum of five years’ experience working with various types of conferences and/or events.

· Maintaining “in-house” skills, teaming and/or subcontract arrangements to ensure staff meets the required minimum experience, skills and knowledge, and are available on short notice.

Project Time Frame

· September 14, 2016 from 3:00 pm to 7:00 pm.

· Event location, Washington Hilton, 1919 Connecticut Avenue, NW, Washington, DC 20009.

Evaluation Criteria The criteria below are listed in the relative order of importance.

35%: General Technical Approach 30%: Key Personnel and Personnel Management 20%: Past Performance and Experience 15%: Cost Price image1.png