Pre-Proposal_Conference_Slides.pptx

NIH Events Management and Related Technical Services

RFP No. NIHOD2016243 Pre-Proposal Conference

November 30, 2016

Introduction

Contract Officer - Yvette Porter COR - Ken Ryland Events Management Branch (EMB) Chief - Ken Ryland Program & Employee Services (PES), Office of Research Services(ORS)

Overview

Questions received will be published in amendment http://www.fedbizopps.gov Deadline for additional questions Friday, December 2, 2016 (4:00 pm Eastern Time) to PorterY@od.nih.gov Sign – In Sheet and transcript from today’s meeting published http://www.fedbizopps.gov

Current Deadline for Proposals December 10, 2016 at 3pm Eastern Time 100% small business set aside Delivery of proposals Contract for base year (12 months) and four 12-month option year

Section B: fixed price and requirements type line items.

Section H – Special Contract Requirements Section L & Section M

Major Contract Requirements

Provide comprehensive approach to delivering the services per Section C5 Ensure subject matter expertise and management skills in key personnel

Expected Outcome

Successful execution of all events:

Scheduling & Planning AV Support Setup and Cleanliness Timeliness & Communication Performance- based contract Incentives & Deductions (option#1 120K)

Expected Outcome

Government measure (Section C 5.1.4.2):

Customer Surveys Direct observation of events Third Party –cleanliness assessment

NIH EMB Outlook

Event Work load Structure Emphasis shifts from number of rooms to number of events Conversion from analog to digital Aging facilities that require upgrades Will require planning & design input Disruption to operation challenge

ORS Controlled Conference Facilities (on campus)

Building 45 Natcher Conference Center Main Auditorium 3 Balconies 9 Rooms (4 are divisible) 2 open Areas Building 31/6C & 31/A Conference Center 6 Rooms Buildings 35, 40, 49, 50 & 60 35-1 Room (1 room divisible into 3) 40-1 Room (1 room divisible into 2) 49-1 Room 50-1 Room (1 room divisible into 2) 60- 5 Rooms

ORS Controlled Conference Facilities (on campus)

Building 1 NIH Director facilities Wilson Hall & Room 151 Building 10, CRC Hatfield & Magnuson Centers Magnuson Center Masur Lipsett

FAES

TOC & Edit Suites Hatfield Center 3 Rooms

ORS Controlled Conference Facilities (off campus)

6701 Rockledge Drive, Conference Center 2-Rooms Rockledge Drive replacement facility 6001 Executive Boulevard, Conference Center 5-Rooms, with 9 room options 5235 Fishers Lane, Conference Center 1-Room with 6 room options image1.emf image3.emf image4.jpeg image2.emf