Final_RFP_letter.pdf

THIS PROCUREMENT IS 100% SET-ASIDE FOR SMALL BUSINESS CONCERNS ONLY

Reference: Request for Proposal (RFP) No. NIHOD2016243

Offeror:

You are invited to submit a proposal in accordance with the requirements of the attached solicitation.

An original and 7 copies of your technical proposal and 3 copies of your business proposal must be received by this office at the following address no later than 3:00 PM local prevailing time on December 12, 2016 .

National Institutes of Health Office of Acquisition, OLAO Attn: Yvette Porter 6011 Executive Blvd., Room 529 (MSC 7663) Bethesda, MD 20892

If your proposal will be delivered by courier service, Federal Express, or UPS, the city, state, and zip code should read ROCKVILLE, MD 20852. Please be aware that the U.S. Postal Service's "Express Mail" DOES NOT deliver to the Rockville, Maryland address AND delivery to the Bethesda, Maryland address will result in a delayed delivery to our office in Rockville, MD (up to 3 - 5 days). If a proposal is not received at the place, date, and time specified herein, it will be considered a "late proposal."

Your proposal submitted in response to the attached solicitation must be signed by an official authorized to bind the offer, and it shall contain a statement to the effect that the proposal is firm for a period of at least 180 days for the date of receipt thereof by the Government. Proposals must be prepared in accordance with the instructions contained in Section L of the solicitation.

It is anticipated that a fixed-price, indefinite delivery, indefinite quantity, requirements type contract will be awarded for a basic period of one year with options to renew for four successive 12-month periods. The anticipated effective date is February 1, 2017.

By submitting a proposal, the offeror is reaffirming its awareness of, and agreement with, the various contract clauses.

This RFP does not commit the Government to pay any cost for the preparation and submission of a proposal. It is also brought to your attention that the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed procurement.

You are cautioned to carefully review Section L of this RFP. You are also cautioned to carefully review FAR 52.212-1 Instructions to Offerors—Commercial Items (Oct 2016) concerning late proposals, modifications of the proposals, or withdrawal of proposals. Please prepare your proposal strictly in accordance with the instructions set forth in Part IV – Section L of this RFP.

Proposals will be evaluated in accordance with Section M. Failure to comply with instructions could result in your proposal being considered unacceptable.

A pre-proposal conference was held on November 30, 2016 at 10:00AM Eastern Time. See Article L.2, paragraph K of the solicitation for specific details. This pre-proposal conference was for the purpose of answering any questions regarding the solicitation and providing information concerning the Government’s requirements which may be helpful in the preparation of proposals. All prospective offerors were encouraged to attend, however, attendance was not a mandatory requirement in order to submit a proposal. The transcripts of the pre-proposal conference have been posted to the pre-solicitation announcement for this requirement along with the PowerPoint slides and sign-in sheets. Offerors who were not in attendance are encouraged to review the pre-proposal conference materials.

Prices offered should include any Government or trade discount. In order for the Government to give proper consideration toward awarding a contract, your proposal should be accompanied by a published price list, or other cost information used to establish the prices offered.

Award may be made without further discussion; therefore, your proposal should be submitted initially on the most favorable terms your firm can submit to the Government.

The Government reserves the right to reject any or all proposals received. It is understood that your proposal will become part of the official file on this matter without obligation to the Government.

Requests for any information concerning this solicitation are to be referred only to the undersigned who may be contacted on telephone number (301) 443-1999 (collect calls will not be accepted) or via email at portery@od.nih.gov.

Sincerely, Yvette Porter Yvette Porter Contracting Officer

Attachment: The following page contains the final revisions to the draft RFP.

The following revisions have been made to the final draft of the RFP:

1. Page 41: “Ambiguities in the RFP” has been deleted.

2. Clause 52.212-5 (pages 92-97)

a. An ‘X’ was placed as follows: For Section b: 1, 2, 16, 22, 25, 31, 32, 33, 34. For section c: 3 and 4

b. An ‘X’ was deleted as follows: For Section b: 3 and 6.

3. Page 129, Article I.2. Deleted the following sections: sections a and c.

4. The “draft” watermark has been removed.

5. Comments have been removed.