NIHNHPNIHODM920201121BusinessTechProposalInstructions.docx

Non-human Primate Acquisition, Testing, Transportation and Housing NIHODM920201121R Business & Technical Proposal Instructions

In accordance with FAR 15.302 Source selection objective; the objective of source selection is to select the proposal that represents the best value. The award decision shall be based on evaluation factors that are tailored to this acquisition.

The Government seeks to award to the offeror whose proposal represents the best value to the Government in meeting or exceeding the requirements of the Statement of Work Statement (SOW). The Government will make a best value determination utilizing a tradeoff source selection process utilizing technical, past performance and price factors. The factors in order of importance are technical, past performance and, cost. Although technical factors are of paramount consideration in the award of the contract, past performance and cost/price are also important to the overall contract award decision. However, where technical and past A determination was made that a Tradeoff Source Selection method was the best solution for this acquisition. Additionally, the factors detailed below will utilize subjective tradeoffs to select the offer providing the Government the best value. The source selection will be conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.3, Source Selection. These regulations are available electronically at Acquisition.Gov: https://www.acquisition.gov.

This method may result in an award to an offeror(s) whose proposal was rated higher and whose price is higher where the decision is germane to the evaluation factors and the Source Selection Authority (SSA) (Contract Officer) reasonably determines that the merits of the technical proposal and the past performance of the higher priced offeror outweighs the merits of the technical proposals and past performance of lower priced offerors. Although the source selection process in and of itself is a subjective, objectivity is paramount and will be implemented throughout the source selection process.

A contract shall be awarded to the offeror(s) deemed responsible in accordance the FAR and whose proposals conform to the solicitation’s requirements.

BUSINESS PROPOSAL INSTRUCTIONS

The business proposal must contain sufficient information to allow the Government to perform a basic analysis of the proposed cost or price of the work. This information shall include the amounts of the basic elements of the proposed cost or price. These elements will include, as applicable, direct labor, fringe benefits, travel, materials, subcontracts, purchased parts, shipping, indirect costs and rate, fee, and profit.

Proposal Cover Sheet Instructions The following information shall be provided on the first page of your pricing proposal:

This cover sheet information is for use by offerors to submit information to the Government when cost or pricing data are not required but information to help establish price reasonableness or cost realism is necessary. Such information is not considered cost or pricing data and shall not be certified in accordance with FAR 15.406-2.

The Technical Proposal shall be limited to 70 total pages. Additional pages will be discarded and not evaluated.

The offers shall describe in their proposal their understanding of the following criteria with sufficient detail to evaluate the current program.

1. Background and Introduction:

Provide an overview of the offerors background and history providing NHPs for the research community, provide an overview of the offer’s expertise and the locations of the offerors corporate and/ or NHP facilities that would be used to support this contract.

2. Corporate Experience:

Describe in detail offers demonstrated competence and direct experience in providing and caring for NHPs, corporate experience with project of similar size and scope, obtaining and holding quality NHPs, as well as other corporate experience that have a direct bearing on the ability to meet the contract requirements.

3. Qualifications and or Expertise:

Describe in detail any unique qualification and expertise that the offeror processes that would be benefit or asset to the government for fulling requirements noted in the statement of work.

Proposals will be technically evaluated in accordance with the factors, and order of relative importance as described in the Technical Evaluation Criteria (Addendum to FAR 52.212-1, Evaluation - Commercial Items).

Technical Evaluation Criteria The proposal must include a comprehensive plan for meeting the needs of the Government, addressing each of the requirements of the RFP and explaining the technical approach to be used. Offerors shall ensure that key technical proposal components are easily identified within their proposals. The offers shall describe in their proposal their understanding of the following criteria.

1. Corporate Experience & Business practices– Total Point Possible, 20 The vendors demonstrated ability, competence and direct experience in

· Providing for and caring of NHPs.

· Corporate experience with projects of similar size and scope, that have direct bearing on the ability to meet the contract requirements.

· Offers ability to meet the contract requirements and the scope of work as well as to respond to individual delivery orders.

· Methods to ensure constant communication regarding order status, delivery and tracking of contract preshipment requirements.

· Vendors ability to obtain and hold quality NHPs.

· Vendors policy regarding guarantees or replacement animals.

· Vendor experience with Animal Transportation and delivery (including monitoring of 2nd party carriers).

· Vendors documentation of AAALAC accreditation, facility PHS assurance, and USDA registration.

· Vendors ability to meet the regulatory requirements outline in the SOW.

· Describe the Offerors understanding of the scope of work and the magnitude of the contract requirements in relation to the Offerors business practices.

· Other important business management practices that will be used to meet the contract requirements.

2. Personnel and Facilities– Total Points Possible, 20 The vendors demonstrated availability, ability, competence, qualifications and experience of staff and the vendors available facilities to support the SOW:

· The experience and qualifications of key personnel, including but not limited to management personnel, contract leads, points of contact for the government, veterinarians, technicians, behavioral staff and husbandry personnel directly involved in the care, treatment and handling of NHPs.

· Behavioral staff associated with the socialization and assessment of NHPs.

· Personnel and/or sub-Contractors associated with the order preparation and transportation of the NHPs.

· Provide resumes of all key personnel to include education background, relevant experience, and specific or technical accomplishments publications. This should be limited to 2 pages per individual.

3. Facilities- Total Points Possible, 20 The vendors existing facilities that will be used to support the contract requirements, including but not limited to:

· The vendors facilities, size and capacity and ability to separate cohorts of NHPs. Evaluation will be based on the provided descriptions of facilities and major equipment, including but not limited to facility construction, air handling and HVAC capabilities, caging systems and water source.

· Facility plans/maps, including buildings, of facilities where animals will be produced or held for the support of the proposed contract.

· Evaluation will also include any unique facility components or structures that will be used to support the proposed contract.

· Overall quality control program for environmental factors that potentially impact animal health.

· Other proposed facility improvement or construction planned in the next 6 (six) months.

4. Approach and Colony Management- Total Points Possible, 40 The vendors will be evaluated on the detailed descriptions of the approaches that will be used to hold and supply a variety of NHPs and the colony health monitoring program(s), the evaluation will include but not limited to:

· Description of the processes and mechanisms that will be used to source and provide a constant and consistent supply of various NHPs, including international supply sources.

· Description of the processes and procedure that are used to ensure the delivery of quality and clinically healthy animals.

· Description of the processes and procedure to ensure timely and accurate ordering procedures are followed, including practices to establish and maintain ordering timelines of various NHPs. Examples of standard order timelines should be included.

· Other important approaches that will be used to meet the contract requirements

· Vendors existing quarantine practices.

· The veterinary management program(s).

· Ongoing assessment of NHPs, including but not limited to heard health and genetic integrity program(s).

· Breeding schemes used to produce or hold NHP associated with the proposed contract.

· Historic Production rates of colonies held

· Historical mortality rates for colonies

· Methods used to maintain accurate, detailed and up to date medical records.

· The enrichment and socialization program(s), including but not limited to breeding production management.

· The animal’s husbandry program(s) and animal care practices.

· Derivation of SPF offspring from non-SPF breeder stock.

· Integrated pest management monitoring and reporting practices.

· Other important colony management practices and procedure that will be used to meet the contract requirements.