TechEvalSalvage_2018.docx

Evaluation Criteria for Salvage of Collections Damaged During Disasters

Criterion A: Technical Approach & Understanding of the Statement of Work (40 points)

The proposal should provide a sufficient level of detail to indicate that the offeror clearly understands the Statement of work (SOW) and is able to meet all technical requirements set forth therein. The offeror demonstrates an understanding that the proposal is a contingency plan to be implemented only as the Library requires. The offeror understands the need for cooperation with NIH authorities and constant communication with NLM staff during a response action. The offeror’s response includes, but is not limited to, a clear understanding of the following: (a) timeliness of response, assessment, and prompt development of a salvage plan; (b) time-sensitive risks to the collection materials listed in the SOW; (c) non-damaging care and handling of wet or otherwise damaged collection materials listed in the SOW; (d) identification and tracking of any collection materials being removed from the Library; (e) use of appropriate freezing and freeze-drying technologies; (f) use of appropriate air drying techniques; (g) use of appropriate dry-processing techniques; (h) timely provision of appropriate freezer trucks and freezer space as needed; (i) provision of security for NLM collection materials in transport, as well as in offsite freezer facilities and freeze-drying facilities where NLM materials are treated; (l) potential need for additional resources, including manpower, freezer trucks and packing materials, as disaster response evolves.

Criterion B: Past performance (30 points)

Offerors are required to provide three references with names and contact information of individuals who have direct knowledge of the offeror's past performance during large-scale library or archive disaster response events. References will be asked to discuss the following:

Criterion C: Corporate Capability (30 points)

Offerors are required to demonstrate that adequate resources would be available and could be allocated as needed to comply fully with the NLM salvage requirement as described in the Statement of Work. Offerors are required to provide resumes of managerial staff who would be involved in a salvage operation at NLM. Offerors are asked to provide a list of potential sources who might be subcontracted to dry frozen materials. The offeror's account managers should have the knowledge and skills to comply with government invoicing requirements and procedures.

Section 508 Evaluation Factors (Unweighted – Evaluators will determine acceptable or unacceptable)

Responses to this solicitation will only be considered for award after it has been determined that the proposal adequately addresses the requirements for Section 508. Only proposals which contain adequate information to document their responsiveness to the Section 508 requirements (e.g. a completed GPAT, VPAT or equivalent and supporting documentation) will be eligible for any additional merit consideration.

Section 508 Acceptance Criteria: “Any communication and/or documents, e.g., emails, condition reports, manifests, invoices, produced as result of digitization workflow” delivered as a result of this solicitation will be accepted based in part on satisfaction of identified Section 508 requirements for accessibility. As part of this solicitation, vendor must include a completed GPAT, a sample of which is included as a part of this solicitation and will be evaluated as acceptable or unacceptable but will not be scored.