PAVES_SOW_082615(FINAL).doc

STATEMENT OF WORK

Professional Audiovisual Systems Engineering Services for the The Audiovisual Program Development Branch

1.0 BACKGROUND

The National Library of Medicine (NLM) has an established long range goal of encouraging the use of high quality visual information by health professionals and the public. The Lister Hill National Center for Biomedical Communications (LHNCBC), through the Audiovisual Program Development Branch (APDB), has the requirement to perform research and development in the production, distribution, use and evaluation of audio and video materials and systems in support of this NLM goal. Given this mandate, the APDB plans and implements the development of prototype demonstration, instructional and informational projects. APDB also provides technical planning, engineering, and production support for NLM projects utilizing multimedia systems, technology and facilities. As the size and scope of these programs expand, the development of innovative information display and dissemination technologies integrating a wide variety of media becomes critical. Only through the use of current, digital media creation methods and advanced display and distribution systems, can the APDB continue to fulfill its role in meeting the growing demand for awareness and access to relevant biomedical visual information.

The official APDB functional statement is located in the NIH Policy Manual and can be found at:

http://oma.od.nih.gov/public/MS/organization/NewFunctionalStatement/NLM%20Functional%20Statements.pdf

2.0 OBJECTIVES

The purpose of this procurement is to obtain, as part of a quick-reaction tasking arrangement, professional audio and video systems planning, design, engineering, installation, integration, and related testing services, including installation materials and equipment, as required, to upgrade multimedia display systems, conference rooms, and production facilities in the NLM. These upgrades are required to continue to provide NLM with proven, state-of-the-art interactive, multimedia production and presentation systems.

The purpose is also to quickly obtain media IT design services, and asset management and multimedia systems expertise required for the final fabrication, installation, and testing of the systems tasked to meet the mandated objectives of the NLM.

3.0 SCOPE

In the performance of this contract, the contractor shall:

1) Provide the required planning, design engineering, development, production, fabrication, installation and testing services and related equipment and installation materials required to accomplish specific tasks defined by the designated NLM project officer.

2) Provide the required media IT design services, asset management methods, display system designs, and production systems engineering to allow full interactive multimedia capability of the specified facilities.

4.0 REQUIREMENTS

Potential contractors must bid on all of the services described in paragraph 3. 1) and 2) above and clearly describe the services and equipment they could provide to address the requirements presented in any resulting task.

The Period of Performance for these services is for one year from the estimated date of award of September 18, 2015, with the right to exercise two successive one-year options. NLM may amend existing tasks and add new tasks, within the scope of this SOW, as necessary. NLM anticipates that it will make one award to the contractor with the required breadth of experience and depth of knowledge of the services required.

Sample Task 1

A. Upgrade the Visitors Center Interactive Theater Projection System The planned upgrade to the NLM Visitors Center, requested by this task, is required to provide the theater with 4K projection capability and integrate the iPad user interface with the control system and media server for the Native Concepts of Health and Illness Exhibition content and the other NLM original UHD material. The Theater opened in October 2011. Since then, several improvements have been identified and implemented for the appearance and operation of the theater’s multimedia systems. The major part of this upgrade will be the integration of a new 4K projection system and iPad user interface to control the presentation of the high quality media produced for the Visitors Center. For several years, the APDB has been involved directly with content developers to design the visual and audio media for the interactive theater located in the Visitors Center and for the Visitors Center presentation wall as well. Due to time and budget constraints encountered with the original project, the projection system and the user interface had to be considered an interim design. It now must be upgraded to its intended functionality. The engineering design, installation, programming and system testing can only reasonably be expected to be accomplished, within the projected schedule, by the tasking of these required services

B. Schedule: Final acceptance of upgrade by NLM Project Officer by January 31, 2015.

C. Deliverables for User Interface Integration:

1. Projection system capable of full 4K content and the control system and control software code rewritten to integrate the iPad User App with the projection system, and media server for user control of media playback in the Visitor Center.

2. Cables, connectors and interface modifications required for the new user interface.

E. Acceptance: The task Project Officer will approve all plans, designs, and drawings, and approve all completed work.

Sample Task 2 A. Upgrade the NLM Auditorium Projection System The planned upgrade to the NLM Auditorium, requested by this task, is required to integrate a new projection systems, a new user interface with the associated control system, and multiple media sources for the NLM Auditorium. The Auditorium was originally built as an interactive teaching and demonstration facility. Since then, several major improvements have been identified for the operation of the multimedia systems in the Auditorium. The major part of this upgrade will be the integration of a new large screen, a 4K projection system, the control system, and the user interface required to control the presentation of the high quality media intended for the auditorium, as well as a control and information system for remote operations. For several years, the APDB has been involved directly with the technical support for the video, display, and audio systems for the NLM Auditorium. Due to time and budget constraints encountered with the multiple other projects in the NLM, the user interface and remote operations had to be considered an interim design and it now must be designed and upgraded to its full intended functionality. The engineering design, installation, programming and system testing can only reasonably be expected to be accomplished, within the projected schedule, by the tasking of these required services.

B. Schedule: Final acceptance of upgrade by NLM Project Officer by July 31, 2016.

C. Deliverables for Upgraded Projection System:

1. Display system, control system and control system software code written to integrate the video, audio and display systems with the user interface control of media playback in the Auditorium.

2. Cables, connectors and interface system modifications required for the new functioning user interface.

3. Upgraded displays and control interface for the remote Auditorium information and operation system.

E. Acceptance: The task Project Officer will approve all plans, designs, and drawings, and approve all completed work.

Sample Task 3 A. Upgrade the NLM Board Room Audio and Video Systems The planned upgrade to the NLM Board Room, requested by this task, is required to substantially improve the audio, video and display technologies available to support the Board Room meetings and presentations. Several improvements have already been identified for the appearance and operation of the Board Room’s multimedia systems. The major part of this upgrade will replace display systems, improve user and operator control, and improve reliability through upgraded wiring connections, routing and switching, and network infrastructure. For several years, the APDB has been involved directly with technical support and operations of the Board Room, and the design of the video and audio systems required for the multimedia presentations in the Board Room. Due to room access time and budget constraints, system upgrades had to be accomplished in phases and some systems considered as interim designs. Some systems must now be upgraded to improve reliability and attain the Board Room’s intended functionality. The engineering design, installation, programming and system testing can only reasonably be expected to be accomplished, within the projected schedule, by the tasking of these required services.

B. Schedule: Final acceptance of upgrade by NLM Project Officer by December 31, 2015.

C. Deliverables for User Interface Integration:

1. Display systems, control system, control software code rewritten to integrate the user interface with the multimedia systems, routing and switching systems for control of media playback in the Board Room.

2. Cables, connectors and interfaces required for the new functioning user and operator control interface.

E. Acceptance: The task Project Officer will approve all plans, designs, and drawings, and approve all completed work.

Sample Task 4 A. Upgrade the Demonstration Room Systems The planned upgrade to the NLM Demonstration Room, requested by this task, is required to provide the Demonstration Room with 4K projection capability and integrate an iPad user interface with the control system and media server for all of the demonstration and experimental UHD content and any other NLM originated material. Since the Demonstration Room opened, several improvements have been identified and implemented for the appearance and operation of the many multimedia systems. The major part of this upgrade will be the integration of a new 4K display system and iPad user interface to control the presentation of the high quality media produced by the NLM. For several years, the APDB has been involved directly with content developers to design the visual and audio media for the interactive displays located throughout the NLM, as well as for employee presentations at remote teaching and conference locations. Due to time and budget constraints encountered with the original room design, the display systems, control system and the user interface had to be considered an interim design. It now must be upgraded to its intended functionality. The engineering design, installation, programming and system testing can only reasonably be expected to be accomplished, within the projected schedule, by the tasking of these required services.

B. Schedule: Final acceptance of upgrade by NLM Project Officer by April 30, 2016.

C. Deliverables for User Interface Integration:

2. Display systems capable of full 4K content and the control system and control software written to integrate the iPad User App with the projection system, and media server for user control of media playback in the Demonstration room.

2. Cables, connectors and interface modifications required for the new user interface.

E. Acceptance: The task Project Officer will approve all plans, designs, and drawings, and approve all completed work.

Sample Task 5

A. Upgrade the Editing Suite Systems The planned upgrade to the NLM Editing Suite Systems, requested by this task, is required to provide the Editing Suites with 4K editing capability and integrate the user interface with the control system and media storage for all of the demonstration and experimental NLM originated media material. Since the Editing Suite opened, multiple major improvements have been identified and implemented for the appearance and operation of the many multimedia editing and storage systems. The major part of this upgrade will be the integration of a 4K capable editing and storage system, and user interfaces to media asset management systems to locate, recover, archive the high quality media produced by the NLM. For several years, the APDB has been involved directly with content developers to design the visual and audio media for the interactive displays located throughout the NLM, as well as for employee presentations at remote teaching and conference locations. Due to technology and budget constraints encountered with the original system design, the editing systems, control system and the user interface to media asset management systems had to be considered an interim design. It now must be upgraded to its full intended functionality. The engineering design, installation, programming and system testing can only reasonably be expected to be accomplished, within the projected schedule, by the tasking of these required services.

B. Schedule: Final acceptance of upgrade by NLM Project Officer by March 30, 2016.

C. Deliverables for User Interface Integration:

1. Editing systems, storage systems, and media asset management systems capable of full 4K content and the control system and control software written to integrate the user interface with the control room network, and media server for user control of media playback in the Editing Suite.

2. Cables, connectors and interface modifications required for the new systems user interface.

E. Acceptance: The task Project Officer will approve all plans, designs, and drawings, and approve all completed work.

5.0 OPERATIONAL REQUIREMENTS

5.1 Place of Performance

To the extent possible, the contractor will perform pre-installation work in its own facilities. All approved installation work will be performed in Buildings 38 and 38A, (NIH Campus, Bethesda, MD) in accordance with specified tasks and will require that the contractor be granted sufficient uninterrupted access to the requisite facilities. Appropriate NLM organizational entities will define the parameters of the concept, design and implementation for each task and at each level of development.

To allow for reasonable and timely support and collaboration between the contractor and NLM personnel for on-site meetings, installation, and testing, as rapid onsite services as needed, the contractor’s facilities should be located no greater than 45 miles from the National Library of Medicine and the Lister Hill Center in Bethesda, MD, if not proposal should address how vendor will respond to rapid onsite service requests.

5.2 Deliverables

Routine reports, as such, are not required. However, the project officer may require preliminary functional wiring and cabling diagrams, layout drawings, and system concept drawings, etc., for some or all of the work to properly evaluate and approve the contractor's plans and final configuration.

The contractor will provide appropriate engineering elements for approval at each major milestone for each task. These could include designs, drawings, renderings, prototypes, models, software modules, equipment specifications, demonstrations, and fabricated facility components. The final system deliverables will be reviewed by the designated task project officer at NLM, where they will be tested for functionality.

5.3 Inspection and Acceptance Requirements

The project officer designated for each task will approve all plans, designs and layouts prior to implementation and approve all finished work for technical accuracy, quality of workmanship, and functional performance after system completion and installation.

6.0. Labor Categories/Estimated Hours

The following is a sample of positions and experience levels that would be appropriate for performance of this requirement. The vendor may propose other labor categories and experience levels, if they would contribute to a better more efficient solution.

Professional:

Professional Support:

The Government reserves the right to add or modify labor categories and the number of hours required to complete the tasks.

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