NIHES201800019_RFP_8-20-18.pdf

NIHES201800019

SECTION A – SOLICITATON AND CONTACT FORM

1.Requisition or other Purchase Authority: FAR Part 13.5

2. Request for Proposal Number: NIHES201800019

3. Issue Date:

August 20, 2018

4. Set Aside:

[X] No [ ] Yes, 100% Small Business Set-Aside

5. Title : Provision of Barrier Reared and Maintained Rabbits, Rats, Mice, Hamsters, Gerbils, and Guinea Pigs

6. NAICS: 112990, All Other Animal Production, Size Standard: $0.75 M.

7.a. ISSUED BY:

Kristina Filardo, Contract Specialist Office of Acquisitions National Institute of Environmental Health Sciences, NIEHS 530 Davis Drive Morrisville, NC 27560

7.b. SUBMIT OFFERS TO:

See Part III, Section J, "Packaging and Delivery of the Proposal," ATTACHMENT 1 of this Solicitation.

8. Proposals for furnishing the supplies and/or services in THE SCHEDULE will be received at the place specified in, and in the number of copies specified in Attachment 1, "Packaging and Delivery of the Proposal," until 4:00 pm EST local time on September 14, 2018. Offers will be valid for 90 days unless a different period is specified by the offeror.

9. This solicitation requires delivery of proposals as stated in ATTACHMENT 1, "PACKAGING AND

DELIVERY OF THE PROPOSAL."

IF YOUR PROPOSAL IS NOT RECEIVED BY THE CONTRACTING OFFICER OR HIS DESIGNEE

AT THE PLACE AND TIME SPECIFIED FOR THE OFFICE OF ACQUISITIONS, THEN IT WILL BE

CONSIDERED LATE AND HANDLED IN ACCORDANCE WITH subparagraph (f) of FAR Clause 52.212-1, Instructions to Offerors--Commercial Items.

10. Offeror must be registered in the System for Acquisition Management (SAM) at http://sam.gov prior to award of the contract.

11. FOR INFORMATION CONTACT: Kristina Filardo email: filardok@niehs.nih.gov

Submit all questions IN WRITING VIA EMAIL TO: filardok@niehs.nih.gov.

ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN 4:00 P.M. EST on September 4, 2018. TELEPHONE INQUIRIES WILL NOT BE ACCEPTED.

http://sam.gov/ mailto:filardok@niehs.nih.gov

RFP TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION D - PACKAGING, MARKING AND SHIPPING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM, HEREIN

CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO

THIS SOLICITATION. ANY CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN

ITS SECTION A - SOLICITATION/ CONTRACT FORM, ACCOUNTING, APPROPRIATION AND

GENERAL INFORMATION APPLICABLE TO THE CONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN, CONTAINS

CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT

REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF

THIS SOLICITATION. THE CONTRACT COST OR PRICE AND OTHER CONTRACTUAL PROVISIONS

PERTINENT TO THE OFFEROR (i.e., those relating to the organizational structure [e.g., Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE

NEGOTIATION PROCESS AND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE

ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE OFFEROR WITH THE

NECESSARY INFORMATION TO UNDERSTAND THE TERMS AND CONDITIONS OF THE

RESULTANT CONTRACT.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The contractor shall furnish to the National Institute of Environmental Health Sciences (NIEHS) all or part of the following as specified in their submitted catalog and/or price list: Various strains and stocks of barrier reared and maintained rats, mice, hamsters, gerbils, and/or guinea pigs which meet the specific genotype, health status, sex, age, weigh, and/or pregnancy requirements and surgical manipulations as requested by individual order to meet the needs of the NIEHS investigators. Other services include, but are not limited to, re-derivation, cryopreservation, cryopreservation storage, quarantine, customized-breeding, colony development, production and maintenance, animal health surveillance and diagnostic testing; genetic monitoring, diagnostic and testing services, veterinary services, customized research protocols and rodent export and import services.

ARTICLE B.2. PRICES/COSTS

The final contract will contain the price/cost provisions agreed upon by the Government and the Offeror(s).

*The Government anticipates awarding up to four (4) single award ID/IQ contracts from this solicitation.

The prices provided below represent the maximum estimated ceiling amounts for all awardees combined.

Actual awarded contract amounts will vary with each individual contract.

ARTICLE B.2. PRICES/COSTS

a. This is an Indefinite Quantity contract as contemplated by FAR 16.504. The Contractor shall be reimbursed by the Government in an amount not less than a total of $1,000 (minimum) nor more than a total of $2,500,000 (maximum) for successful performance of this contract.

b. The costs set forth in this ARTICLE will cover the contract period 12/16/2018 through 12/15/2019.

c. The Government will issue Delivery Orders based on the work described in SECTION C of this contract. Upon delivery and acceptance of the items described in each Order, the Government shall pay to the Contractor the unit prices/costs set forth in the Contractor’s catalog and/or price list, less any applicable negotiated discount, as below:

Description of Item Units Discount Price/Unit

See SOW IDIQ TBD TBD

d. Ordering procedures are described in ARTICLE G.2 of this contract.

ARTICLE B.3. OPTION PRICES

a. Unless the Government exercises its option pursuant to the option clause referenced in ARTICLE I.3.

ADDITIONAL CONTRACT CLAUSES, this contract consists only of the Base Period specified in the Statement of Work as defined in SECTIONS C and F, for the price set forth in ARTICLE B.2. of this contract.

b. Pursuant to FAR Clause 52.217-6 set forth in ARTICLE I.3. ADDITIONAL CONTRACT CLAUSES of this contract, the Government may, by unilateral contract modification, require the Contractor to perform the Option Period(s) specified in the Statement of Work as defined in SECTIONS C and F of this contract. If the Government exercises this/these option(s), notice must be given before the expiration date of the contract. Specific information regarding the time frame for this notice is set forth in the OPTION PROVISION Article in SECTION H of this contract. The fixed price of this contract will be increased as set forth in paragraph c., below.

c. Upon the delivery and acceptance of the Option Item described in SECTION C of the contract and identified in the schedule of charges below, the Government shall pay the Contractor the unit price(s) set forth below:

Option Period

Description of Option Item(s) or Service(s)

Quantity or Minimum & Maximum

Unit Price Discount Total NTE Price of Option

Option 1: 12/16/2019 - 12/15/2020

See SOW IDIQ TBD TBD NTE $1,875,000

Option 2: 12/16/2020 - 12/15/2021

See SOW IDIQ TBD TBD NTE $1,950,000

Option 3: 12/16/2021 - 12/15/2022

See SOW IDIQ TBD TBD NTE $2,200,000

Option 4: 12/16/2022 -12/15/2023

See SOW IDIQ TBD TBD NTE $2,500,000

Option to extend 6 months

FAR 52.217-8:

12/16/2023 - 5/15/2024

See SOW IDIQ TBD TBD NTE $1,250,000

Total all options NTE $9,775,000

Total all years NTE $12,275,000

ARTICLE B.4. ADVANCE UNDERSTANDINGS

Specific elements of cost, which normally require prior written approval of the Contracting Officer before incurrence of the cost (e.g., foreign travel, consultant fees, subcontracts) will be included in this Article if the Contracting Officer has granted his/her approval prior to contract award.

Other provisions of this contract notwithstanding, the Contractor and the Government agree as follows:

a. Immediately upon publication or revision, the Contractor shall submit an electronic copy of their most current product catalog and price list to the Contracting Officer or Contract Specialist, and the cognizant Contracting Officer’s Representative (COR). The catalog and price list shall be incorporated into the contract with the same discounts stated in Section B. of this contract.

b. Any addition of new stock, strain, procedure, and/or specialized animal services to the Contractor’s catalog offerings, price lists, and vendor notifications and website shall automatically be included in the contract, provided that colonies meet the specified animal health criteria outlined elsewhere in this contract.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK

STATEMENT ARTICLE C.1. STATEMENT OF WORK

a. Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Statement of Work, dated March 8, 2018, attached hereto and made a part of this Solicitation (See SECTION J - List of Attachments).

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

The Contractor shall adhere to the specific Packaging, Marking, and Shipping instructions set out in the Statement of Work, Section E.3., which have been reproduced below in Articles D.1 – D.3 for ease of reference.

ARTICLE D.1. PACKAGING

Animals shall be delivered in properly ventilated, filtered, escape proof containers furnished by the Contractor. If the container is constructed with cardboard, the cardboard should be of sufficient strength to withstand 50 lbs pressure without damaging the integrity of the container. Each order shall be boxed separately. Containers should be divided into compartments to reduce the number of animals that can congregate at ventilation openings and to separate animals from fighting. Windowed crates shall be used for international shipments.

ARTICLE D.2. MARKING

The containers shall be labeled "RUSH - LIVE ANIMALS" and "AVOID EXTREME TEMPERATURES AND DIRECT SUNLIGHT" in bold contrasting letters with up directional arrows.

At a minimum, the packing slip accompanying the shipment shall contain the following information:

(1) NIEHS Release #

(2) Species

(3) Strain

(4) Date of Birth (if applicable)

(5) Weight range (if applicable)

(6) Delivery location

(7) Facility Area

(8) Investigator's Name

(9) Quantity per Sex/Age

(10) Surgical Manipulation with Date (if applicable)

ARTICLE D.3. SHIPPING

The Contractor shall follow all applicable federal, state and local laws and regulations affecting the transportation of animals and comply with the most recent edition of "The Guide for the Care and Use of Laboratory Animals", the "PHS Policy on Humane Care and Use of Laboratory Animals", the Institute of Laboratory Animal Resources (ILAR) Guidelines, and the International Air Transport Association (IATA) Regulations for transport of live animals.

Each shipping container shall be provided with accessible transport water kit or moisture/nutrient gel with appropriate moisture content to meet the needs of the species transported. The Contractor shall be responsible for meeting all requirements associated with the shipment of laboratory animals to the NIEHS.

It is recognized that breeder and suppliers of laboratory animals have no direct control or jurisdiction over public carriers used for transporting animals. However, they shall maintain close liaison with carrier personnel in order to assure their cooperation for proper care of animals during transit.

The Contractor shall ensure that the secondary enclosure (delivery vehicle) is loaded on a last in/first out basis (according to the delivery schedule) to avoid the unnecessary movement out of animals within or outside of the vehicle. Animal shipping cartons shall not be placed outside of the vehicle (street, sidewalk, or concrete loading dock surface, etc.) while sorting through the containers to identify those to be delivered at the designated building.

All vehicles used in transporting animals under this requirement shall be heated / air-conditioned when necessary to provide an ambient temperature between 68° and 78° F and must be sanitizable.

The Contractor may authorize an agent or delivery agency to make deliveries to air carriers if the vehicle and drivers meet the specifications stated herein. The period before loading when an animal's environment is not controlled shall be held to a minimum.

In hot weather (greater than 78°F), floor space per animal shall be increased by up to 50% by reducing the number of animals in each shipping container.

Each driver or assistant shall be qualified to handle and care for the species of laboratory animals being transported and to provide needed service in emergencies.

Animals shall be delivered by the Contractor, or his designee, to the designated destination detailed on each order. Animals shall be delivered no earlier than 7:00 a.m. and no later than 2:00 p.m. on the date specified.

This delivery service may involve (1) truck or van delivery from the Contractor's premises to the consignee or (2) air freight shipment to a local airport plus an approved local delivery service to NIEHS or (3) the service of an acceptable air freight forwarding company. Temperature controlled facilities as stated above for proper storage of animals received after hours must be available if (2) or (3) are used.

The Contractor is responsible for ensuring that the animals are delivered to the designated building and room designated by the order form, or to one, two, or both of the designated animals receiving locations for that facility.

Each animal delivery shall be made to the representative of the designated destination facility. A signature shall be obtained upon delivery.

SECTION E - INSPECTION AND ACCEPTANCE

a. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

b. For the purpose of this SECTION, The Contracting Officer's Technical Representative is the authorized representative of the Contracting Officer.

c. Inspection and acceptance will be performed at: NIEHS 111 T.W.

Alexander Drive Building 101, E- Loading Dock Research Triangle Park, NC 27709

All defective shipment claims and claims for replacement of animals will be submitted to the Contractor. The Contractor shall address the request within five (5) business days, make a determination as to the accuracy of the claim, and inform the NIEHS in writing of their response.

In instances in which the Contractor disputes the claim for defective shipment, the procedures described in the disputes clause shall be followed.

Acceptance may be presumed unless otherwise indicated in writing by the Contracting Officer or the duly authorized representative within 48 hours of receipt.

The Government reserves the right to an Inspection period of 48 hours, unless a different time period is stated when (the Record of Call/elsewhere in the contract). The receiving report, completed and signed by the appropriate official, constitutes acceptance and shall be acknowledged to the payment office (OFM).

d. This contract incorporates the following clause by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available.

FAR Clause 52.246-2, Inspection of Supplies - Fixed Price (August 1996).

FAR Clause 52.246-4, Inspection of Services - Fixed Price (August 1996).

FAR Clause 52.246-16, Responsibility for Supplies (April 1984).

SECTION F - DELIVERIES OR PERFORMANCE

ARTICLE F.1. PERIOD OF PERFORMANCE

a. The period of performance of this contract shall be from 12/16/2018 through 12/15/2019.

b. If the Government exercises its option(s) pursuant to the OPTION PROVISION Article in Section H of this contract, the period of performance will be increased as listed below:

Option Option Period 1 12/16/2019 - 12/15/2020 2 12/16/2020 - 12/15/2021 3 12/16/2021 - 12/15/2022 4 12/16/2022 - 12/15/2023 5 (6-month extension) 12/16/2023 - 5/15/2024

ARTICLE F.2. DELIVERIES

a. Satisfactory performance of this contract shall be deemed to occur upon performance of the work described in the Statement of Work Article in SECTION J - Statement of Work attached to this contract and upon delivery and acceptance by the Contracting Officer, or the duly authorized representative, of the Items specified in the Delivery Schedule which are described in the Statement of Work (SOW).

b. Deliveries required by the Contractor shall be made F.o.b. destination as set forth in FAR Clause 52.247-35, F.o.b. Destination, Within consignees Premises (April 1984) and any specifications stated in SECTION D, PACKAGING AND MARKING AND SHIPPING, of this contract to the address/addressee listed below:

c. Unless otherwise specified, deliveries shall be made to the Delivery Point specified above Mondays through Fridays (excluding Federal Holidays) between the hours of 7:00 a.m. and 2:00 p.m. EST only. Supplies or services scheduled for delivery on a Federal holiday shall be made the following day.

ARTICLE F.3. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2

(FEBRUARY 1998)

This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/?q=browsefar.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSE:

52.242-15, Stop Work Order (August 1989)

National Institute of Environmental Health Sciences

111 T.W. Alexander Drive Building 101, E-Loading Dock

Research Triangle Park, NC 27709 http://www.acquisition.gov/?q=browsefar

Alternate I (April 1984) is NOT applicable to this contract.

52.242-17, Government Delay of Work (April 1984).

SECTION G - CONTRACT ADMINISTRATION DATA

ARTICLE G.1. CONTRACTING OFFICER'S REPRESENTATIVE (COR)

The following Contracting Officer's Representative (COR) will represent the Government for the purpose of this contract:

To be specified prior to award.

The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements;

(2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.

[The alternate COR is responsible for carrying out the duties of the COR only in the event that the COR can no longer perform his/her duties as assigned.]

The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in Section K of the contract

The Government may unilaterally change its COR designation.

ARTICLE G.2. METHOD OF ORDERING

A. REQUEST FOR ANIMAL DELIVERY (RAD) PROCEDURES

a) The CMB/ARS animal procurement office receives a "Requests for Animal Delivery" (RAD) from

NIEHS Scientists for submission to Contractors. The RAD shall, at a minimum, include the following information:

i) Species

ii) Strain

iii) Vendor model number (if applicable)

iv) Sex of animals

v) Number of animals

vi) Weight or age

vii) Requested delivery date

viii) Delivery location (building designation)

ix) Surgical procedures, gestation day, age of pups (if applicable)

x) Animal Study proposal number

xi) Principal Investigator's name

b) An Ordering Official will contact the Contractor to determine availability. If the Contractor is able to meet the requirements of the RAD, an order is placed at which time the Contractor shall provide the Ordering Official with confirmation of the order. This confirmation shall include the date of delivery and all applicable pricing information. The Contractor shall provide the estimated cost which includes the item cost, shipping cost, container charge, and any other applicable charges (surgical modification) for each order at the time it is confirmed (before the order is shipped).

c) If the Contractor is unable to meet the requirements of the RAD, they may submit a counteroffer detailing which parameters they are unable to meet, and what they could provide as an alternative.

The Contractor shall hold the counteroffer for 24 hours before releasing the animals. Any differences in the handling, housing, and health status of the counter offered animals from the requirements of this SOW will be clearly delineated in the offer.

d) If the Government accepts the counteroffer, an order is placed and the Contractor shall provide a confirmation as in #2, above.

e) No orders shall be shipped to the NIEHS prior to communication of a confirmed delivery date to the Ordering Official.

f) Request for Animal Delivery (RAD) Number:

i) The RAD number is a unique number given at the time each order is placed and will remain the same for each shipment delivered against a standing order. The delivery date shall be present on the delivery slip and invoice for each order and shipment.

ii) The RAD number, given at the time each order is placed, shall remain the same for each shipment delivered against a partial order. The delivery date shall present on the delivery slip and invoice for each order and shipment.

g) The Contractor shall obtain delivery confirmation/slips with signatures from personnel receiving the animals for each order at the time of delivery. A copy of the signed delivery slips must be provided to the personnel receiving the animals.

h) The following individuals are designated as Ordering Officials and are authorized to place and receive orders:

i) The cognizant Contracting Officer's Representative (COR) and Alternate COR, if any;

ii) The cognizant Contracting Officer (CO);

iii) The cognizant Contract Specialist;

iv) Additional individuals as formally designated by the COR or CO.

B. DELIVERY ORDERS

a) Occasionally, appropriations restrictions may prevent using simplified ordering procedures and require the placement of delivery orders (DO). These more formalized orders will be placed using an Order for Supplies or Services (NIH 2555) or similar form. DOs shall be placed only by the cognizant Contracting Officer or Contract Specialist. If DO procedures are used, a printed DO which will include a DO number shall be issued at the time the order is placed. The Contractor is cautioned not to accept an order from anyone other than an authorized Contracting Officer and unless a proper DO document is issued.

b) Contractor Responsibilities:

i) The Contractor will provide to the Contracting Officer an Order Confirmation Number as acceptance of the DO. Each delivery shall be accompanied by a packing slip citing the DO number and Order Confirmation Number.

ii) All invoices are to be in compliance with FAR Clause 52.212-4(g).

iii) Invoices shall cite the Order Confirmation Number, Contract Number, and DO number. See

ARTICLE G.4. INVOICE INSTRUCTIONS for more information about submission of a proper invoice.

iv) When DO procedures are used, invoices shall not be submitted more frequently than monthly.

The Contractor shall submit the monthly invoices as indicated in ARTICLE G.4.

ARTICLE G.4. INVOICE SUBMISSION

a. Invoice Instructions for NIH Fixed-Price Type Contracts, NIH(RC)-2, are attached and made part of this contract. The Contractor shall follow the attached instructions and submission procedures specified below to meet the requirements of a "proper invoice" pursuant to FAR Subpart 32.9, Prompt Payment.

1. Payment requests shall be submitted to the offices identified below. Do not submit supporting documentation (e.g., receipts, time sheets, vendor invoices, etc.) with your payment request unless specified elsewhere in the contract or requested by the Contracting Officer.

a. The original invoice shall be submitted to the following designated billing office:

National Institutes of Health Office of Financial Management Commercial Accounts 2115 East Jefferson Street, Room 4B-432, MSC 8500 Bethesda, MD 20892-8500 E-mail: To be designated at award

The Contractor shall submit an electronic copy of the payment request to the approving official instead of a paper copy. The payment request shall be transmitted as an attachment via e-mail to the address listed above in one of the following formats:

MSWord, MS Excel, or Adobe Portable Document Format (PDF). Only one payment request shall be submitted per e-mail and the subject line of the e-mail shall include the Contractor's name, contract number, and unique invoice number. [Note: The original payment request must still be submitted in hard copy and mailed to the designated billing office to meet the requirements of a "proper invoice."]

Central Point of Distribution: to be designated at award

The Contractor shall submit an electronic copy of the payment request to the Central Point of Distribution mailbox. The payment request shall be transmitted as an attachment via e-mail to the address listed above in one of the following formats: MSWord, MS Excel, or Adobe Portable Document Format (PDF). Only one payment request shall be submitted per e-mail and the subject line of the e-mail shall include the Contractor's name, contract number, and unique invoice number. [Note: The original payment request must still be submitted in hard copy and mailed to the designated billing office to meet the requirements of a "proper invoice."]

2. In addition to the requirements specified in FAR 32.905 for a proper invoice, the Contractor shall include the following information on the face page of all payment requests:

a. Name of the Office of Acquisitions. The Office of Acquisitions for this contract is TBD .

b. Federal Taxpayer Identification Number (TIN). If the Contractor does not have a valid TIN, it shall identify the Vendor Identification Number (VIN) on the payment request. The VIN is the number that appears after the Contractor's name on the face page of the contract. [Note: A VIN is assigned to new contracts awarded on or after June 4, 2007, and any existing contract modified to include the VIN number.] If the Contractor has neither a TIN, DUNS, or VIN, contact the Contracting Officer.

c. DUNS or DUNS+4 Number. The DUNS number must identify the Contractor's name and address exactly as stated in the contract and as registered in the Central Contractor Registration (CCR) database. If the Contractor does not have a valid DUNS number, it shall identify the Vendor Identification Number (VIN) on the payment request. The VIN is the number that appears after the Contractor's name on the face page of the contract. [Note: A VIN is assigned to new contracts awarded on or after June 4, 2007, and any existing contract modified to include the VIN number.] If the Contractor has neither a TIN, DUNS, or VIN, contact the Contracting Officer.

d. Invoice Matching Option. This contract requires a two-way match.

e. Unique Invoice Number. Each payment request must be identified by a unique invoice number, which can only be used one time regardless of the number of contracts or orders held by an organization.

f. The Contract Title is: “Provisions for Barrier Reared and Maintained, Rats, Mice, Hamsters, Gerbils, and Guinea Pigs, and Specialized Animal Services”

g. Inquiries regarding payment of invoices shall be directed to the designated billing office,

(301) 496-6088.

ARTICLE G.5. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS, FAR 52.232-40 (December 2013)

a. Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

b. The acceleration of payments under this clause does not provide any new rights under the prompt Payment Act.

c. Include the substance of this clause, include this paragraph c, in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.

(End of Clause)

ARTICLE G.6. POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE

a. Contractor Performance Evaluations

Interim and Final evaluations of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The Final performance evaluation will be prepared at the time of completion of work. In addition to the Final evaluation, Interim evaluation(s) will be prepared Annually to coincide with the anniversary date of the contract.

Interim and Final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

b. Electronic Access to Contractor Performance Evaluations

Contractors may access evaluations through a secure Web site for review and comment at the following address:

http://www.cpars.gov

SECTION H - SPECIAL CONTRACT REQUIREMENTS

ARTICLE H.1. HUMAN SUBJECTS

It is hereby understood and agreed that research involving human subjects shall not be conducted under this contract, and that no material developed, modified, or delivered by or to the Government under this contract, or any subsequent modification of such material, will be used by the Contractor or made available by the Contractor for use by anyone other than the Government, for experimental or therapeutic use involving humans without the prior written approval of the Contracting Officer.

ARTICLE H.2. ACKNOWLEDGEMENT OF FEDERAL FUNDING

The Contractor shall clearly state, when issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money: (1) the percentage of the total costs of the program or project which will be financed with Federal money; (2) the dollar amount of Federal funds for the project or program; and (3) the percentage and dollar amount of the total costs of the project or program that will be financed by nongovernmental sources.

ARTICLE H.3. CARE OF LIVE VERTEBRATE ANIMALS, HHSAR 352.270-5(b) (December 2015)

a. Before undertaking performance of any contract involving animal-related activities where the species is regulated by the United Sates Department of Agriculture (USDA), the Contractor shall register with the Secretary of Agriculture of the United States in accordance with 7 U.S.C. 2136 and 9 CFR

2.25 through 2.28. The Contractor shall furnish evidence of the registration to the Contracting Officer.

b. The Contractor shall acquire vertebrate animals used in research from a dealer licensed by the Secretary of Agriculture under 7 U.S.C. 2133 and 9 CFR 2.1 2.11, or from a source that is exempt from licensing under those sections.

c. The Contractor agrees that the care, use, and intended use of any live vertebrate animals in the performance of this contract shall conform with the Public Health Service (PHS) Policy on Humane Care and Use of Laboratory Animals (PHS Policy), the current Animal Welfare Assurance http://www.cpars.gov/

(Assurance), the Guide for the Care and Use of Laboratory Animals (National Academy Press, Washington, DC) and the pertinent laws and regulations of the United States Department of Agriculture (see 7 U.S.C. 2131 et seq. and 9 CFR subchapter A, Parts 1-4). In case of conflict between standards, the more stringent standard shall govern.

d. If at any time during performance of this contract, the Contracting Officer determines, in consultation with the Office of Laboratory Animal Welfare (OLAW), National Institutes of Health (NIH), that the Contractor is not in compliance with any of the requirements and standards stated in paragraphs (a) through (c)above, the Contracting Officer may immediately suspend, in whole or in part, work and further payments under this contract until the Contractor corrects the noncompliance. Notice of the suspension may be communicated by telephone and confirmed in writing. If the Contractor fails to complete corrective action within the period of time designated in the Contracting Officer's written notice of suspension, the Contracting Officer may, in consultation with OLAW, NIH, terminate this contract in whole or in part, and the Contractor's name may be removed from the list of those contractors with Animal Welfare Assurances.

Note: The Contractor may request registration of its facility and a current listing of licensed dealers from the Regional Office of the Animal and Plant Health Inspection Service (APHIS), USDA, for the region in which its research facility is located. The location of the appropriate APHIS Regional Office, as well as information concerning this program may be obtained by contacting the Animal Care Staff, USDA/APHIS, 4700 River Road, Riverdale, Maryland 20737 (Email: ace@aphis.usda.gov; Web site: ( http://www.aphis.usda.gov/wps/portal/aphis/ourfocus/animalwelfare).

(End of clause)

ARTICLE H.4. ANIMAL WELFARE

All research involving live, vertebrate animals shall be conducted in accordance with the Public Health Service Policy on Humane Care and Use of Laboratory Animals (PHS Policy). The PHS Policy can be accessed at: https://olaw.nih.gov/policies-laws/phs-policy.htm

ARTICLE H.5. INTRODUCTION OF RODENTS AND RODENT PRODUCTS - NIEHS

No rodent or rodent product shall be delivered to NIEHS directly or through collaborative research or holding facilities under contract to NIEHS except by prior approval by the Comparative Medicine Branch, NIEHS. The approval form, Application to Introduce Rodents and Rodent Products into NIEHS, is available by contacting the Comparative Medicine Branch, Quality Assurance Laboratory at 984-287- 3908. Approval must be obtained by the Contractor prior to shipment to NIEHS of the rodents and/or rodent products. The Contractor must be sure that this approval exists and is current before transferring rodents or rodent products into the NIEHS. Refusal or negligence to do so will be considered a material breach of contract and may be treated as any other such material breach. Requests for approval should be submitted within 30 days of the shipping date to: NIEHS, Comparative Medicine Branch, Quality Assurance Laboratory, PO Box 12233, MD C1-06, Building 101, Room C128, Research Triangle Park, NC, 27709. United States Department of Agriculture permits are required for the importation of monoclonal antibodies, hybridoma cell lines, cell cultures, and other biologic materials that have been in contact with material of animal origin. USDA permit forms and information are available online ( http://www.aphis.usda.gov/permits/). A copy of the completed permit form should be submitted to the Comparative Medicine Branch.

ARTICLE H.6. RESTRICTION ON PORNOGRAPHY ON COMPUTER NETWORKS

The Contractor shall not use contract funds to maintain or establish a computer network unless such http://www.aphis.usda.gov/wps/portal/aphis/ourfocus/animalwelfare) https://olaw.nih.gov/policies-laws/phs-policy.htm http://www.aphis.usda.gov/permits/) network blocks the viewing, downloading, and exchanging of pornography.

ARTICLE H.7. GUN CONTROL

The Contractor shall not use contract funds in whole or in part, to advocate or promote gun control.

ARTICLE H.8. OPTION PROVISION

Unless the Government exercises its option pursuant to the Option Clause set forth in SECTION I., the contract will consist only of the Base Period of the Statement of Work as defined in Sections C and F of the contract. Pursuant to FAR Clause 52.217-9, Option to Extend the Term of the Contract, and FAR 52.217-8, Option to Extend Services, set forth in SECTION I. of this contract, the Government may, by unilateral contract modification, require the Contractor to perform additional options set forth in the Statement of Work and also defined in Sections C and F of the contract. If the Government exercises this option, notice must be given at least 30 days prior to the expiration date of this contract, and the price of the contract will be increased as set forth in the OPTION PRICES Article in SECTION B of this contract.

ARTICLE H.9. SUBCONTRACTING PROVISIONS (applicable to large businesses only)

a. Small Business Subcontracting Plan

1. The Small Business Subcontracting Plan, dated *to be included at award* is attached hereto and made a part of this contract.

2. The failure of any Contractor or subcontractor to comply in good faith with FAR Clause 52.219-8, entitled "Utilization of Small Business Concerns" incorporated in this contract and the attached Subcontracting Plan, will be a material breach of such contract or subcontract and subject to the remedies reserved to the Government under FAR Clause 52.219-16 entitled, "Liquidated Damages-Subcontracting Plan."

b. Subcontracting Reports

The Contractor shall submit the following Subcontracting reports electronically via the "electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov.

1. Individual Subcontract Reports (ISR)

Regardless of the effective date of this contract, the Report shall be due on the following dates for the entire life of this contract:

April 30th October 30th Expiration Date of Contract

2. Summary Subcontract Report (SSR)

Regardless of the effective date of this contract, the Summary Subcontract Report shall be submitted annually on the following date for the entire life of this contract:

October 30th

For both the Individual and Summary Subcontract Reports, the Contracting Officer shall be included as a contact for notification purposes at the following e-mail address: To be specified at award http://www.esrs.gov/

ARTICLE H.10. REPORTING MATTERS INVOLVING FRAUD, WASTE AND ABUSE

Anyone who becomes aware of the existence or apparent existence of fraud, waste and abuse in NIH funded programs is encouraged to report such matters to the HHS Inspector General's Office in writing or on the Inspector General's Hotline. The toll free number is 1-800-HHS-TIPS (1-800-447-8477). All telephone calls will be handled confidentially. The website to file a complaint on-line is:

http://oig.hhs.gov/fraud/hotline/ and the mailing address is:

US Department of Health and Human Services Office of Inspector General

ATTN: OIG HOTLINE OPERATIONS

P.O. Box 23489 Washington, D.C. 20026

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

ARTICLE I.1. CONTRACT TERMS FOR COMMERCIAL ITEMS

Refer to Attachment 5 - FAR 52.212-4, Contract Terms and Conditions - Commercial Items (January 2017) - With Addenda [Stop Work Order], FAR 52.242-15 (August 1989).

Refer to Attachment 6 - FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (November 2017).

ARTICLE I.2. ADDITIONAL CONTRACT CLAUSES

Additional clauses other than those listed below which are based on the type of contract/Contractor shall be determined during negotiations. Any contract awarded from this solicitation will contain the following:

This contract incorporates the following clauses by reference, (unless otherwise noted), with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

a. FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1) CLAUSES

1. FAR Clause 52.217-8, Option to Extend Services (November 1999).

"..The Contracting Officer may exercise the option by written notice to the Contractor within Thirty (30) days prior to the expiration of the period of performance.

2. FAR Clause 52.244-5, Competition in Subcontracting (December 1996).

3. FAR Clause 52.247-68, Report of Shipment (REPSHIP) (February 2006).

http://oig.hhs.gov/fraud/hotline/

b. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR)

(48 CHAPTER 3 CLAUSES:

1. HHSAR Clause 352.208-70, Printing and Duplication (December 2015)

ARTICLE I.4. ADDITIONAL FAR CONTRACT CLAUSES INCLUDED IN FULL TEXT

Additional clauses other than those listed below which are based on the type of contract/Contractor shall be determined during negotiations. Any contract awarded from this solicitation will contain the following:

This contract incorporates the following clauses in full text.

a. FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1) CLAUSES

1. FAR Clause 52.216-18, Ordering (October 1995).

a. Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 12/16/2018 through 12/15/2019 and any extension by option of this period.

b. All delivery orders or task orders are subject to the terms and conditions of this contract.

In the event of conflict between a delivery order or task order and this contract, the contract shall control.

c. If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

2. FAR Clause 52.216-19, Order Limitations (October 1995)

a. Minimum Order. When the Government requires supplies or services covered by this contract in an amount of less than $100 , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

b. Maximum Order. The Contractor is not obligated to honor--

1. Any order for a single item in excess of $200,000 ;

2. Any order for a combination of items in excess of $1,000,000 ; or

3. A series of orders from the same ordering office within ten (10) days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

c. If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

d. Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within five (5) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons.

Upon receiving this notice, the Government may acquire the supplies or services from another source.

3. FAR Clause 52.216-22, Indefinite Quantity (October 1995)

a. This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

b. Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

c. Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

d. Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order.

The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the period of performance ends for this contract.

4. FAR Clause 52.217-9, Option to Extend the Term of the Contract (March 2000).

a. The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

b. If the Government exercises this option, the extended contract shall be considered to include this option clause.

c. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5.5 YEARS.

Any contract awarded from this RFP will contain the following article:

ARTICLE I.6. SERVICE CONTRACT LABOR STANDARDS

This contract is subject to the Service Contract Labor Standards. The following clauses are hereby incorporated and made a part of this contract. All clauses incorporated by reference have the same force and effect as if they were given full text. Upon request, the Contracting Officer will make their full text available.

a. FAR 52.222-55 Minimum Wages Under Executive Order 13658 (December 2015)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER

ATTACHMENTS SECTION J - LIST OF ATTACHMENTS

The following documents are incorporated into this RFP:

SOLICITATION ATTACHMENTS

Attachment No. Title

Attachment 1: Packaging and Delivery of Proposal (Non-R & D)

Attachment 2: Proposal Intent Response Sheet

Attachment 3: Statement of Work dated March 8, 2018, 13 pages

Attachment 4: Section K - Representations, Certifications, and Other Statements of Offerors -

Commercial Items

Attachment 5: Contract Terms and Conditions – Commercial Items (January 2017)

Attachment 6: Contract Terms and Conditions Required to Implement Statutes or Executive

Orders-Commercial Items (November 2017)

Attachment 7: Instructions to Offerors-Commercial Items (January 2017)

Attachment 8: Addendum 1 - Instructions to Offerors

Attachment 9: Addendum 2 – Technical & Business Instructions

Attachment 10: Evaluation-Commercial Items (January 1999)

Attachment 11: HHS Subcontracting Plan Template

Attachment 12: Invoice Instructions for NIH Fixed-Price Contracts, NIH(RC)-2