Attachment_2_-_Sample_Task_Order_1_SOW.pdf

STATEMENT OF WORK - TASK ORDER 1

ANALYTICAL AND TECHNICAL SUPPORT FOR

NATIONAL INSTITUTES OF ENVIRONMENTAL HEALTH SCIENCES (NIEHS)

GLOBAL ENVIRONMENTAL HEALTH PROGRAM AND NIEHS WORLD HEALTH ORGANIZATION

COLLABORATING CENTRE FOR ENVIRONMENTAL HEALTH SCIENCES

1.0. BACKGROUND AND OBJECTIVES: The Contractor shall provide analytical and technical support services to the NIEHS Global Environmental Health (GEH) Program and the World Health Organization (WHO)

Collaborating Centre for Environmental Health Sciences within the Bethesda Office of the Director (OD-B).

Historically, these have been performed as defined tasks and with the following labor categories and hours:

Technical/Research Assistant/0 hours, Research Associate/846 hours, Research Analyst I/170 hours, Technical/Research Manager/82 hours, Senior/Subject Matter Expert/39hours, IT Support/127 hours, Project manager/56 hours, Senior Graphic Designer/40 hours, Writer/Editor/60 hours, and several Webinars & Partnerships.

2.0. TASKS: The Contractor shall provide services to manage and execute this task order as follows:

2.1. CONTRACT SUPPORT SERVICES:

2.1.1. The Contractor shall provide monthly “time on task” estimates that will describe the time to be spent, by contractor employee, on certain subtasks for that month and will provide a timeline of activities that clearly state the deadlines for each month’s deliverables. The timeline should be approved and accepted by the Project Officer.

2.1.2. At the end of each month the contractor will provide a final “time on task” summary that compares the monthly forecasted labor hours (see 4.1.1) with the actual labor hours used. The contractor shall also provide a monthly statement of funds remaining in the contract, by primary task.

2.1.3. The Contractor shall also participate in monthly meetings with GEH staff, preferably in person. The

Contractor shall also provide a monthly report that provides prospective activities for the upcoming month, including travel, for review and preapproval at that time.

2.1.4. Meet with NIEHS task leaders as needed to clarify specific tasks and subtasks, formatting and other details of deliverables, and timelines.

2.2. GEH PROGRAM COMMUNICATIONS PRODUCTS SUPPORT SERVICES:

2.2.1. Support production of the bimonthly GEH newsletter:

Develop a timeline for each bimonthly issue with NIEHS GEH staff

Document and track decisions about content for each bimonthly issue

Screen PubMed each week for relevant GEH articles published by NIEHS grantees and staff and select one article to feature in each newsletter

Screen for and solicit from the NIEHS GEH workgroup upcoming GEH events to be listed

Write features each issue on selected literature study and featured training and capacity building story, as well as up to one additional feature story per issue as requested

Do layout and graphic design for newsletters

Provide expert copy editing

Work with NIEHS web staff to publish newsletter on NIEHS webpages

Produce and maintain archive of past newsletters

2.2.2. Support maintenance of NIEHS webpages on GEH and CCHH

Review existing Collaborating Centre, CCHH and GEH content, report to NIEHS project director or focus area leader or designee on the timeliness and relevance of existing content, and suggest relevant additions and updates on monthly basis

When directed, write, summarize, or obtain content for NIEHS webpages

When necessary, obtain translation of document or information provided by other international institutions

Work with NIEHS web staff to post updated content on these webpages

2.2.3. Support production of up to four GEH podcasts per year

Work with NIEHS GEH staff to identify and schedule podcast speakers

Work with NIEHS GEH staff to develop interview questions

Conduct and record interviews and produce finished podcast

Develop and implement dissemination strategy for podcasts

2.2.4. Support production of up to six GEH program webinars

Work with NIEHS GEH staff to identify and schedule webinar speakers

Develop publicity materials for webinars (e.g., email content for listservs)

Use NIEHS Webex account to conduct webinars

2.2.5. Support planning for one GEH program full day seminar per year at NIEHS

Assist with finding space, developing background materials, coordinating planning meetings

Assist with identifying and invited speakers

Develop publicity materials

Take notes, assist with webcasting, and provide technical support for seminar

2.2.6. Support production of WHO Collaborating Centre Annual Report

Assist with drafting the report based on accomplishments and events entered into the GEH tracking database and interviews with WHO CC Focus Area Leads

Review content of Annual Report with Project Officer and WHO CC Focus Area Leads

Assist with uploading annual report to the online WHO Collaborating Centre Portal

Format and edit Annual Report for external audiences

Publish and post Annual Report on NIEHS webpages

2.3. ADMINISTRATIVE AND TECHNICAL PROGRAM SUPPORT AND ANALYSIS:

2.3.1. Support and update tracking system for GEH program activities

Work with Project Officer, WHO CC Focus Area Leads and GEH WG members to identify relevant activities

Input activities into the database and report monthly on progress

Provide summary of activities for purposes of WHO CC annual report and GEH program strategic planning.

2.3.2. Provide administrative and technical support for other GEH Program and Collaborating Centre activities:

2.3.2.1. Support the development of a network of institutions focused on Children’s Environmental Health

(CEH)

Convene and facilitate quarterly teleconferences and other web-based meetings.

Develop e-mail based quarterly newsletter for internal dissemination among the Collaborating Centers;

tasks will include soliciting content (new activities, events, publications) from the Centers, writing brief descriptions of activities, events, publications, and monthly feature article, formatting and distributing.

Assist with planning and conducting conference calls, including scheduling, note taking, and delivery of post-meeting summaries; approximately one call per month.

2.3.2.2. Support activities related to all other Collaborating Centre focus areas (see section 1.3)

Assist with planning and conducting conference calls, including scheduling, facilitating when asked, note taking, and delivery of post-meeting summaries. Approximately one 1 hour call per month for all focus areas.

When requested, assist with the development of reports, training materials, manuscripts and other communications materials, including PowerPoint presentations; assist with communication among author teams; organize review, editing, and formatting of written materials; and assist with submission and publication processes

Assist with other Collaborating Centre administrative and technical tasks as may be requested by the

NIEHS task leader

2.3.3. Strategic Planning

Through data gathering and surveying of the NIEHS GEH working group and other interested parties in the

GEH and Climate Change fields, the Contractor shall provide assistance to the Project Officer in developing and annually updating a strategic plan for the operations of the GEH program, in accordance with the

NIEHS Strategic Plan and GEH Program Logic Model.

2.4. Deliverables and Delivery Schedule where applicable:

The Contractor shall deliver content for GEH newsletter on a bimonthly basis;

The Contractor shall deliver content for GEH podcasts on a bimonthly basis;

The Contractor shall deliver content for revised NIEHS GEH web pages with staged deadlines;

The Contractor shall deliver content for GEH tracking system as required;

The Contractor shall deliver monthly updates no later than the 3rd business day of the following month;

The Contractor shall deliver specific presentations and reports to be determined.

2.4.1. For the above deliverables, the Contractor shall provide:

Timely submission of materials and deliverables;

Adherence to NIEHS guidelines and standards for communications materials;

Quality of written and visual materials;

Responsiveness to NIEHS communications and requests;

Efficiency of materials development (e.g., amount of hours required to produce materials).

2.5. For deliverables and delivery schedule relative to analytical and technical support services for the NIEHS WHO

Collaborating Centre (if applicable), please reference tasks within paragraphs 2.2 through 2.3 above.

3.0. COMPLIANCE: Comply with NIEHS guidelines for websites and other communications materials (see

Attachments). See Section 508 accessibility guidelines as defined by the federal government. Please see the following URLs for details:

Section 508 Information: http://www.section508.gov/

Guide to the Section 508 Standards: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards

Making Files Accessible: http://www.hhs.gov/web/section-508/making-files-accessible/index.html

NOTE: If the deliverable includes features and functions in addition to those identified as requirements, these features and functions also need to conform to relevant Section 508 technical provisions, functional performance criteria, and information, documentation and support.

4.0. PUBLIC AFFAIRS CLEARANCES: Any printing product produced under this contract for public distribution shall be submitted by the Project Officer to the Assistant Secretary for Public Affairs (ASPA) office for clearance using form HHS-615 (to be completed by contractor). There are no intended public products.

http://www.section508.gov/ https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards http://www.hhs.gov/web/section-508/making-files-accessible/index.html

5.0. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES: This section identifies those items such as property, information and/or services that will be provided for the contractor’s use (without cost to the contractor) to allow the contractor to provide the required services, such as materials, facilities, training, etc. as follows:

5.1. The Government will furnish information necessary to fulfill this contract, such as source data and all necessary specifications for databases covered under this activity as well as the necessary information pertaining to the meeting website as described below.

6.0. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under section 13 of this PWS.

7.0. HOURS OF OPERATION. Work will be performed up to 40 hours per week during normal business hours, Monday-Friday, excluding Federal holidays. Core hours are: Monday through Friday, 8:00 am – 5:00 pm.

7.1. The National Institutes of Environmental Health Sciences observes the following holidays:

New Year’s Day Labor Day

Martin Luther King’s Birthday Columbus Day

Presidents Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

8.0. PLACE OF PERFORMANCE: The Contractor shall work out of their own facility and shall be required to provide services within the Continental United States (CONUS) and OCONUS in accordance with the SOW. Any work

OCONUS requires Government preapproval, authorization, and notification to the Contracting Officer’s Representative

(COR).

9.0. PERIOD OF PERFORMANCE: The requirement has a one (1) year period of performance from the date of award.

10.0. SAFETY AND HEALTH: The Contractor shall comply with all Federal, North Carolina State, Occupational

Safety and Health Administration (OSHA) standards and local laws and regulations concerning the environmental, occupational safety and health, and hazardous material. The contractor shall ensure employees have all required training and certifications related to OSHA requirements. The documentation shall be readily available for the

Contracting Officer to review at any time during the life of the contract.

14.0. DATA RIGHTS: The Government has unlimited rights to all documents/material produced under this contract to the extent permitted by the data rights clauses. The parties mutually acknowledge their understanding that this is the government’s intent. All documents and materials, to include the source codes of any software, produced under this task order shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the Government will be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.