NHCSB RFQ No 2027 FM02 Digital Marquee and Monument Sign Installation Project.pdf

REQUEST FOR QUOTATION (RFQ)

RFQ No.: 2027-FM02

PROJECT TITLE:

Digital Marquee and Monument Sign Installation Project

AWARDING AUTHORITY:

New Heights Charter School

1690 Main Street Brockton, MA 02301

PROCUREMENT OFFICER:

Dr. Delroy Dennis, MCPPO

Director of Operations 📧 ddennis@nhcsb.org

TECHNICAL LEAD:

Mr. Wadner Pierre

Public Relations and Communications Manager 📧 wpierre@nhcsb.org

Note: The Technical Advisor shall serve as the technical point of contact for project-specific questions related to the architectural concept, site conditions, design intent, monument construction, and coordination requirements. All official communications, Requests for Information (RFIs), and quotation submissions shall be directed to the Procurement Officer.

New Heights Charter School of Brockton Issued: July 5, 2026 Request for Quotes (RFQ) No.:2026-FM02 Digital Marquee and Monument Sign Installation Project

PROCUREMENT TYPE:

This procurement is conducted in accordance with Massachusetts General Laws Chapter 30B, §4 under a Request for Quotation (RFQ) process.

SUBMISSION DEADLINE:

Monday, April 27, 2026 at 2:00 PM EST

ISSUED BY:

Office of the Director of Operations New Heights Charter School Dr. Delroy Dennis, MCPPO

1. Project Overview

New Heights Charter School of Brockton (NHCSB) is seeking written quotations from qualified and experienced contractors for the design support, fabrication, permitting assistance, delivery, installation, and commissioning of a permanent double-sided LED digital marquee and monument sign at the school's main entrance located at 1690 Main Street, Brockton, Massachusetts. This project is a key component of the School's Front Entry Enhancement Project, a broader capital improvement initiative intended to modernize the campus entrance, strengthen the School's visual identity, improve public communications, and enhance the campus's overall appearance.

The selected contractor shall furnish a complete turnkey solution, including all labor, supervision, equipment, materials, fabrication, engineering support, permitting assistance, transportation, installation, testing, commissioning, training, warranties, and incidental services necessary to provide a fully operational digital marquee system. The successful contractor shall coordinate all work with the School, its architect, consultants, electrical contractor, and contractors performing work associated with the Front Entry Enhancement Project to ensure proper integration of architectural features, monument construction, and related site improvements.

2. Project Objectives

The objectives of this procurement are to:

● Install a permanent, highly visible digital monument sign serving as the School's primary exterior identification feature.

● Improve communication with students, families, staff, visitors, and the surrounding community through dynamic digital messaging.

● Complement the architectural design established for the Front Entry Enhancement Project.

NHCSBl – RFQ #:2026-FM02 | Digital Marquee and Monument Sign Installation Project Issued by: Office of the Director of Operations | Dr. Delroy Dennis, MCPPO

New Heights Charter School of Brockton Issued: July 5, 2026 Request for Quotes (RFQ) No.:2026-FM02 Digital Marquee and Monument Sign Installation Project

● Provide a durable, energy-efficient, commercial-grade installation designed for year-round outdoor operation.

● Deliver a fully integrated system supported by manufacturer warranties, technical support, and user training.

● Ensure compliance with all applicable federal, state, and local regulations, permitting requirements, and Massachusetts Prevailing Wage Laws.

3. Scope of Work

The successful contractor shall provide all labor, supervision, equipment, materials, tools, transportation, and incidental services necessary to furnish and install a complete digital marquee and monument sign system.

The work shall include, but not be limited to:

● Engineering support and preparation of shop drawings.

● Preparation of permit drawings and assistance with permitting.

● Fabrication of all sign components.

● Construction of reinforced concrete foundations and structural footings.

● Structural steel and aluminum support framing.

● Brick masonry monument base and architectural columns.

● Granite caps and decorative architectural finishes.

● Furnishing and installation of a double-sided full-color LED digital message center.

● Furnishing and installation of an illuminated school identification cabinet displaying the

School's name and logo.

● Software installation and programming.

● Factory testing and field commissioning.

● Training for designated School personnel.

● Project closeout documentation.

● Manufacturer warranties.

● Final cleanup and restoration of disturbed areas.

The contractor shall coordinate all work with the School's architect, the Front Entry Enhancement contractor, the electrical contractor, and the Owner's representatives throughout the project.

4. Owner-Furnished Work and Coordination Requirements

The following work shall be provided by the Owner under separate contracts and shall not be included in this procurement unless specifically stated otherwise:

● Primary electrical service to the sign location.

● Electrical feeder installation and utility infrastructure.

● Front Entry Enhancement construction activities.

● Other site improvements performed under separate contracts.

NHCSBl – RFQ #:2026-FM02 | Digital Marquee and Monument Sign Installation Project Issued by: Office of the Director of Operations | Dr. Delroy Dennis, MCPPO

New Heights Charter School of Brockton Issued: July 5, 2026 Request for Quotes (RFQ) No.:2026-FM02 Digital Marquee and Monument Sign Installation Project

The successful contractor shall coordinate construction activities, installation sequencing, dimensions, and scheduling with all contractors performing work associated with the Front Entry Enhancement Project. No additional compensation shall be allowed for failure to coordinate with adjacent contractors or verify field conditions.

5. Technical Specifications

The proposed system shall consist of a permanent double-sided monument sign incorporating an illuminated identification cabinet and a full-color LED digital message center.

At a minimum, the system shall include:

LED Digital Display

● Full-color outdoor LED display.

● Double-sided configuration.

● Minimum display size approximately 8 feet (W) × 3 feet (H).

● Pixel pitch of 9 mm or finer.

● Automatic brightness adjustment.

● Daylight-readable display.

● Weather-resistant commercial-grade cabinet.

● Cloud-based content management software.

● Remote programming capability.

● Message scheduling functionality.

● Emergency messaging capability.

● Manufacturer's standard warranty.

Illuminated Identification Cabinet

● Double-sided illuminated cabinet.

● Approximately 8 feet (W) × 2 feet (H).

● LED internal illumination.

● Aluminum cabinet construction.

● School logo and branding provided by NHCSB.

Monument Structure

● Brick masonry base.

● Brick columns.

● Granite caps and architectural finishes.

● Reinforced concrete foundation.

● Structural steel support system.

● Aluminum framing where required.

Equivalent or superior products meeting or exceeding these minimum specifications may be proposed, provided sufficient documentation is submitted demonstrating equivalency.

NHCSBl – RFQ #:2026-FM02 | Digital Marquee and Monument Sign Installation Project Issued by: Office of the Director of Operations | Dr. Delroy Dennis, MCPPO

New Heights Charter School of Brockton Issued: July 5, 2026 Request for Quotes (RFQ) No.:2026-FM02 Digital Marquee and Monument Sign Installation Project

6. Site Conditions

The project site is located at:

New Heights Charter School of Brockton 1690 Main Street Brockton, Massachusetts 02301

Contractors are strongly encouraged to visit the project site prior to submitting a quotation and shall be responsible for familiarizing themselves with existing conditions.

The successful contractor shall:

● Verify all field dimensions before fabrication.

● Protect existing buildings, sidewalks, landscaping, pavement, and utilities from damage.

● Maintain safe working conditions at all times.

● Coordinate work to minimize disruption to school operations.

● Maintain a clean work site throughout construction.

● Remove all debris and surplus materials upon project completion.

The School reserves the right to establish work hours and access restrictions necessary to support school operations.

7. Procurement Schedule

New Heights Charter School anticipates the following procurement schedule. The School reserves the right to revise these dates by written addenda if it determines it is in its best interest.

Milestone Date

RFQ Issued Monday, July 6, 2026

Deadline for Questions Wednesday, July 8, 2026 – 2:00 PM EST

Responses/Addenda Issued Thursday, July 9, 2026

Site Visits (By Appointment) July 9, 2026 - 10:00 AM

Quotations Due Tuesday, July 14, 2026 – 2:00 PM EST

Evaluation of Quotations July 14–15, 2026

Anticipated Notice of Award Thursday, July 16, 2026

Anticipated Contract Execution Week of July 20, 2026

NHCSBl – RFQ #:2026-FM02 | Digital Marquee and Monument Sign Installation Project Issued by: Office of the Director of Operations | Dr. Delroy Dennis, MCPPO

New Heights Charter School of Brockton Issued: July 5, 2026 Request for Quotes (RFQ) No.:2026-FM02 Digital Marquee and Monument Sign Installation Project

Anticipated Project Commencement July 20 2026

Anticipated Project Completion August 10 2026

7.1 Questions and Requests for Information (RFIs)

All questions regarding this RFQ shall be submitted in writing to the Procurement Officer no later than 2:00 PM EST on Wednesday, July 8, 2026.

Procurement Officer:

Dr. Delroy Dennis, PhD, MCPPO

Director of Operations

New Heights Charter School of Brockton

📧 ddennis@nhcsb.org

Subject Line: RFQ 2027-FM02 – Digital Marquee Project – Question

Responses deemed necessary shall be issued by written addendum to all known vendors. Oral statements or interpretations shall not be binding upon the Awarding Authority.

7.2 Submission of Quotations

Electronic quotations shall be submitted through COMMBUYS no later than:

Tuesday, July 14, 2026/ 2:00 PM Eastern Time

Late quotations will not be accepted or considered.

7.3 Virtual Quote Opening

A public virtual opening of quotations will be conducted immediately following the quotation submission deadline.

Date: Tuesday, July 14, 2026 Time: 2:15 PM EDT

Zoom Meeting: RFQ 2027-FM02 – Digital Marquee & Monument Sign Installation Project – Virtual Quote Opening

Meeting Link:https://nhcsb-org.zoom.us/j/82828760054

Meeting ID:828 2876 0054

NHCSBl – RFQ #:2026-FM02 | Digital Marquee and Monument Sign Installation Project Issued by: Office of the Director of Operations | Dr. Delroy Dennis, MCPPO https://nhcsb-org.zoom.us/j/82828760054

New Heights Charter School of Brockton Issued: July 5, 2026 Request for Quotes (RFQ) No.:2026-FM02 Digital Marquee and Monument Sign Installation Project

8. Vendor Qualifications

To be considered responsive, vendors shall demonstrate the qualifications, experience, and capability necessary to successfully perform the work described in this RFQ. At a minimum, vendors shall:

● Demonstrate a minimum of five (5) years of experience in the design, fabrication, and installation of commercial digital marquee systems, monument signs, or similar exterior signage projects.

● Demonstrate experience completing projects for K–12 schools, higher education institutions, municipalities, governmental agencies, or commercial facilities of comparable size and complexity.

● Provide a minimum of three (3) references for projects completed within the past five

(5) years that are similar in scope and value.

● Demonstrate experience providing graphic design services for digital message centers, including branding integration, content layouts, and display messaging.

● Be properly licensed to perform work within the Commonwealth of Massachusetts, where applicable.

● Maintain General Liability Insurance, Automobile Liability Insurance, and Workers' Compensation Insurance in accordance with Massachusetts law.

● Demonstrate the financial and technical capability necessary to complete the project within the required schedule.

● Utilize qualified personnel experienced in the installation, programming, commissioning, and servicing of commercial-grade LED digital display systems.

● Demonstrate authorization from the proposed LED display manufacturer to sell, install, and service the proposed equipment.

● Comply with all applicable federal, state, and local laws, regulations, codes, permitting requirements, and Massachusetts Prevailing Wage Laws.

NHCSB reserves the right to request additional information regarding a vendor's qualifications at any time during the evaluation process.

9. Pricing Format (Required)

Vendors shall submit one complete, all-inclusive quotation for the project.

Pricing shall include all labor, supervision, materials, equipment, transportation, graphic design, fabrication, permit preparation and coordination, installation, programming, testing, commissioning, warranties, and all incidental costs necessary to provide a complete and fully operational system. Primary electrical service to the sign location shall be provided by the Owner under a separate contract.

NHCSBl – RFQ #:2026-FM02 | Digital Marquee and Monument Sign Installation Project Issued by: Office of the Director of Operations | Dr. Delroy Dennis, MCPPO

New Heights Charter School of Brockton Issued: July 5, 2026 Request for Quotes (RFQ) No.:2026-FM02 Digital Marquee and Monument Sign Installation Project

Pricing shall be submitted using the following format.

Description Lump Sum Price

Engineering / Shop Drawings $________

Graphic Design & Artwork Preparation $________

Permit Preparation & Coordination $________

Fabrication of Monument Sign & Materials $________

Illuminated Identification Cabinet $________

LED Digital Display System $________

Monument Base & Masonry Construction $________

Structural Steel / Aluminum Supports $________

Concrete Foundations & Footings $________

Installation, Programming & Commissioning $________

Owner Training $________

Warranty $________

TOTAL PROJECT COST $________

Pricing shall remain valid for sixty (60) calendar days following the quotation due date.

Vendors shall clearly identify any exclusions, assumptions, or optional pricing included within their quotation. Failure to identify exclusions may result in the School interpreting the quotation as a complete turnkey proposal.

9.1 Compliance with Procurement Requirements

This procurement is conducted in accordance with the New Heights Charter School Procurement Policy and applicable provisions of Massachusetts General Laws Chapter 30B.

The Procurement Officer shall:

● Solicit written quotations from qualified vendors.

● Maintain a complete procurement record.

● Evaluate quotations for responsiveness and responsibility.

● Award the contract to the vendor determined to provide the best overall value to the

School.

NHCSBl – RFQ #:2026-FM02 | Digital Marquee and Monument Sign Installation Project Issued by: Office of the Director of Operations | Dr. Delroy Dennis, MCPPO

New Heights Charter School of Brockton Issued: July 5, 2026 Request for Quotes (RFQ) No.:2026-FM02 Digital Marquee and Monument Sign Installation Project

10. Evaluation Criteria

Quotations shall be evaluated to determine the vendor offering the best overall value to New Heights Charter School of Brockton.

Evaluation factors include, but are not limited to:

● Total Project Cost

● Compliance with RFQ requirements and technical specifications

● Vendor qualifications and demonstrated experience

● Quality and performance of the proposed equipment

● Manufacturer warranties and post-installation support

● Proposed project schedule

● References from similar projects

● Ability to coordinate with the Front Entry Enhancement Project and other related construction activities

The School reserves the right to request clarification of any quotation, conduct interviews, request additional information, or negotiate with the selected vendor if such action is determined to be in the best interest of the School.

NHCSB reserves the right to reject any or all quotations and to waive minor informalities.

10.1 Award and Contract

Following evaluation, the School intends to award a contract to the responsible vendor whose quotation is determined to provide the best overall value.

Prior to contract execution, the selected vendor shall provide:

● Executed Contract Agreement

● W-9 Form

● Certificate of Insurance

● Applicable Licenses

● Manufacturer Warranty Information

● Proposed Project Schedule

● Any additional documentation reasonably requested by the Procurement Officer

No work shall commence until authorized in writing by New Heights Charter School.

10.2 Non-Collusion and Tax Compliance

By submitting a quotation, the vendor certifies that:

● The quotation has been submitted in good faith and without collusion.

● The vendor complies with all applicable Massachusetts tax laws.

NHCSBl – RFQ #:2026-FM02 | Digital Marquee and Monument Sign Installation Project Issued by: Office of the Director of Operations | Dr. Delroy Dennis, MCPPO

New Heights Charter School of Brockton Issued: July 5, 2026 Request for Quotes (RFQ) No.:2026-FM02 Digital Marquee and Monument Sign Installation Project

● The vendor is not suspended, debarred, or otherwise prohibited from contracting with a public entity.

10.3 Prevailing Wage Requirements

This project is subject to the Massachusetts Prevailing Wage Law (M.G.L. c.149, §§26–27H).

Wage Request No. 20260625184108

The successful contractor shall:

● Pay all employees at least the applicable prevailing wage rates.

● Submit certified weekly payroll reports and Statements of Compliance to the Awarding

Authority.

● Ensure all subcontractors comply with prevailing wage requirements.

● Maintain payroll records in accordance with Massachusetts law.

● Post the applicable Prevailing Wage Schedule at the project site for the duration of the project.

The applicable Prevailing Wage Schedule is incorporated into and shall become part of the Contract Documents.

11. Submission Instructions

Sealed electronic quotations shall be submitted through COMMBUYS no later than:

Tuesday, July 14, 2026 2:00 PM Eastern Time

Quotations shall be uploaded to the applicable COMMBUYS solicitation for:

RFQ No. 2027-FM02 – Digital Marquee & Monument Sign Installation Project

Late submissions will not be accepted.

Each quotation shall include all information and documentation requested in this RFQ, including all required certifications and acknowledgments. Vendors are solely responsible for ensuring that their quotation is submitted through COMMBUYS before the stated deadline. New Heights Charter School shall not be responsible for quotations that are delayed, incomplete, or not successfully transmitted due to technical or user error.

12. General Requirements

● Quotations shall remain valid for sixty (60) calendar days following the submission deadline.

● Vendors are responsible for reviewing all RFQ documents and verifying existing site conditions before submitting a quotation.

NHCSBl – RFQ #:2026-FM02 | Digital Marquee and Monument Sign Installation Project Issued by: Office of the Director of Operations | Dr. Delroy Dennis, MCPPO

New Heights Charter School of Brockton Issued: July 5, 2026 Request for Quotes (RFQ) No.:2026-FM02 Digital Marquee and Monument Sign Installation Project

● The successful contractor shall coordinate all work with the School, its architect, the Front Entry Enhancement contractor, and the Owner's electrical contractor.

● The contractor shall protect existing buildings, sidewalks, landscaping, utilities, pavement, and adjacent improvements throughout construction.

● The contractor shall maintain a clean, safe, and orderly work site and remove all construction debris upon completion.

● Any property damaged during construction shall be repaired or replaced at no additional cost to the School.

● The contractor shall obtain and maintain all permits, approvals, inspections, and licenses necessary to complete the work, except where specifically identified as Owner-furnished responsibilities.

● Equivalent products may be proposed, provided they meet or exceed the minimum requirements set forth in this RFQ.

● NHCSB reserves the right to reject any or all quotations, waive minor informalities, negotiate with vendors, or cancel this procurement if it is determined to be in the best interest of the School.

13. Attachments

The following documents are incorporated into and made part of this Request for Quotation:

Attachment A Massachusetts Prevailing Wage Schedule

Attachment B Certificate of Non-Collusion

Attachment C Tax Compliance Certification

Attachment D Addenda Acknowledgment Form

Attachment E New Heights Charter School Logo Artwork

Attachment F Front Entry Enhancement Architectural Renderings

Attachment G Digital Marquee Concept Rendering

Attachment H Existing Site Photographs

NHCSBl – RFQ #:2026-FM02 | Digital Marquee and Monument Sign Installation Project Issued by: Office of the Director of Operations | Dr. Delroy Dennis, MCPPO

Digital Marquee and Monument Sign Installation Project