NGIC Artifact RC RFI.pdf

NGIC Artifact Restoration and Conservation (R&C)

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Sources Sought Notice & Site Visit Invitation National Ground Intelligence Center (NGIC)

Artifact Restoration and Conservation (R&C)

1.0 Description & Purpose

1.1 The U.S. Government (USG) seeks information from qualified sources capable of restoring a T-64 tank artifact owned by the National Ground Intelligence Center (NGIC) in Charlottesville, VA. This sources sought notice and the associated site visit shall be used to conduct market research and identify interested parties with the capability to support the government’s requirements.

1.2 THIS IS ONLY A NOTICE. This notice is issued solely for information and planning purposes; it does not constitute a request for proposal (RFP) or a promise to issue an RFP in the future. This notice does not commit the government to contract for any supply or service whatsoever. Further, NGIC does not seek and shall not accept any proposals submitted in response to this notice. The government will not pay for any costs associated with responding to this notice; interested parties shall bear all expenses.

1.3 Neither responding to this sources sought nor participation in the site visit is mandatory to participate in a future RFP; however, data provided may influence the government’s acquisition strategy for a subsequent solicitation. Responses to this notice will determine the level of competition available: this requirement may be set aside for small business or procured through full and open competition.

1.4 Telephone inquiries regarding this notice will not be accepted, and no feedback or evaluations will be provided to companies regarding their submissions. It is the responsibility of companies to monitor the SAM.gov website (https://SAM.gov/) for release of a subsequent solicitation, if any.

2.0 Required Capabilities

As detailed in the draft PWS, required services capabilities include the following highlights:

2.1 This effort requires expertise in cosmetic restoration, condition stabilization, hazardous materials abatement (if required), and limited general repair of the artifact.

2.2 Except for the artifact removal and subsequent installation, all performance shall occur off site at the contractor’s facilities.

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2.3 All persons (i.e., contractor or subcontractors) requiring access to Rivanna Station shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13). Additional installation, facility, area commander, and local security policies/procedures will also apply.

2.4 This effort will require a contractor to provide a lead technician/macro artifact restoration specialist who shall be responsible for the performance of the work project manager as key personnel.

3.0 Requested Information

3.1 Responses shall contain UNCLASSIFIED information only and shall be marked “UNCLASSIFIED” on at least the first page of the response. No classified or proprietary information may be included anywhere in the response.

3.2 Administrative – If your organization has the potential capacity to perform these requirements, please provide the following information on a cover page to your response:

3.2.1 Name, mailing address, phone number, company website, and e-mail of designated point(s) of contact.

3.2.2 UEI and CAGE code.

3.2.3 Business Type based upon North American Industry Classification System (NAICS) code 811121 - Automotive Body, Paint, and Interior Repair and Maintenance

3.2.4 Business size and ownership, and any further small business set-aside categories.

4.0 Responses

4.1 Interested parties are invited to respond to this sources sought notice with tailored capability statements addressing the particulars of this effort and appropriate documentation supporting claims of organizational and staff capacity. A response shall not exceed ten pages—not including a cover page. Any pages outside this limitation will be removed from the response and will not be reviewed. At a minimum, the response must address the following two items:

4.1.1 Describe corporate expertise extracting, refurbishing, and re-installing macro artifacts of a similar size/condition as the T-64 tank. Data should include applicable

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4.1.2 Provide rough order of magnitude (ROM) pricing for the draft performance work statement (PWS) titled, "National Ground Intelligence Center (NGIC) Artifact Restoration and Conservation (R&C) Effort." Estimates shall include anticipated labor categories, levels of effort, materials, and incidental costs necessary to perform all work. ROM pricing shall be used for market research purposes only and is non-binding.

4.2 Responses to this sources sought shall be submitted via e-mail no later than 9:00 AM EDT on 17 May 2024 to the contracting officer (Danielle.S.Mitchell7.civ@army.mil).

4.3 Interested small business contractors are encouraged to respond to this notice.

Responses must directly demonstrate the company’s capability, experience, and/or ability to marshal resources to perform PWS tasks effectively and efficiently; moreover, responses must provide sufficient evidence and detail to enable a definitive determination the responder can satisfy minimum requirements while complying with FAR 52.219-14—Limitations on Subcontracting. 13 C.F.R. § 125.6 contains the prime contractor performance requirements for limitations on subcontracting. Failure to address each of these factors definitively may result in a finding that the responder lacks the capability to perform the work.

4.4 Responses to this announcement will not be returned, and there will not be any ensuing discussions or debriefings of any responses. However, the contracting officer or the NGIC requiring office may contact one or more responders to enhance the government's understanding of sources sought responses. Non-government consultants/experts who are bound by appropriate non-disclosure agreements may review responses and provide input on the content to the government.

5.0 Site Visit. Between 10:00–11:30 AM on Wednesday, 08 MAY 2024, NGIC will host a site visit on Rivanna Station in Charlottesville, Virginia, to examine the subject artifact.

The visit may assist contractors with formulating a sources sought response and generating a subsequent priced proposal (if applicable). To participate in the site visit, interested contractors shall register by submitting the attached form titled “Base Access Request Rivanna Station” and returning it to the contracting officer no later than 3 MAY 2024. Each contractor is limited to no more than two participants.

After personnel clearances are verified, the contracting officer will (a) notify the contractor if the site visit is authorized and (b) provide specific event instructions (e.g., parking, check-in window). Under no circumstances shall any non-registered contractors participate in the 08 MAY event. Participation in the site visit, while encouraged, is not required to submit a sources sought response.

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6.0 Questions

Questions regarding this sought notice should be submitted by email to the contracting officer (Danielle.S.Mitchell7.civ@army.mil).

7.0 Additional Information

High-resolution pictures of the T-64 artifact are available to interested parties as an attachment to this announcement. Refer to the file titled, “Artifact R&C Picture Binder.”

8.0 Summary

This sources sought notice is only intended for the government to identify sources that can provide the needed services to fulfill the government’s performance work statement (PWS). Information provided in this sources sought notice is subject to change and is not binding to the government. The government is not committed to procure any of the requirements discussed in this notice. Release of this sources sought notice shall not be construed as a commitment or as authorization to incur cost for which reimbursement would be required or sought.