RFP-12-415-Amendment 3_ 6-26-12_Signed.doc.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

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DB-Gilson Typewritten Text

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Proposal Instructions and Evaluation Criteria RFP (RFP-NGA-12-415), Attachment 3

NGA-RFP-12-415

Attachment 1 Amendment 3 June 26, 2012

1. The following section is revised: Proposal Instruction and Evaluation Criteria: Part 5 Proposal Content.

PART 5. PROPOSAL CONTENT

A. Proposal Letter

You must provide a written transmittal and offer of the Proposal in the form of a standard business letter (the “Proposal Letter”). The letter must be signed by a company officer empowered to bind your firm to the provisions of this RFP and any contract awarded pursuant to it.

The Proposal Letter must state that the Proposal remains valid for at least ninety (90) days subsequent to the Deadline for Proposal Receipt and thereafter in accordance with any resulting contract between your firm and the Gallery. The letter must provide the name, e-mail address, mailing address, and telephone number of the person we should contact regarding the Proposal.

The Proposal Letter must provide written confirmation that your firm will accept the terms and conditions set forth in the Contract. If the Proposal Letter fails to provide said confirmation without stating specific exceptions or qualifications, we may, at our sole discretion, determine the proposal to be a non-responsive counteroffer, and we may reject the proposal.

B. Technical Proposal

General: Organization of the Technical Proposal

You must provide a written Technical Proposal to accomplish the work specified in the Statement of Work. Your Technical Proposal must be divided into the Sections listed hereunder.

Section 1: Technical Understanding and Approach Section 2: Management Approach Section 3: Work Experience Section 4: Past Performance

Section 1 - Technical Understanding and Approach (5 page limit)

In this Section, you will describe your Technical Understanding and approach to preventive maintenance to the Photographic Curatorial Department mechanical systems and equipment. Describe in detail the maintenance services to be provided, the environment for its operation and how you plan to provide services for the Gallery.

The Offeror should highlight potential difficulties and the means by which they will be approached. Additional consideration will be given for detailed descriptions of these potential difficulties, and for innovations to resolve these difficulties if they are deemed appropriate and feasible for the proposed area(s) of application.

Section 2 - Management Approach (5 page limit, excluding resumes)

In this Section, describe your approach to performing the work required in the SOW. Describe what work will be done at the Gallery and what work will be done at your facility. Identify the timing and manner for Preventive Maintenance, Inspection and Service

(PMIS).

Include a section titled Project Team that includes an organization chart for the project, identifying the staff (labor category/title) that you will commit to this project. For each person identified, indicate the amount of time that you estimate that they will work on the project. Provide names and titles and attach brief resumes (1 page max) for all key personnel that will be working. Resumes should contain information that demonstrates that the staff person has the qualifications (i.e., work experience, degrees, certifications) to perform the work assigned.

Proposal Instructions and Evaluation Criteria RFP (RFP-NGA-12-415), Attachment 3

The Contractor shall submit individual resumes of a minimum of three (3) key personnel assigned for the servicing of this contract.

The information noted within the individual resumes submitted shall include, but not limited to, past work experience of equipment and systems closely similar in function and operation as noted within the proposed DCPH PM Service Contract. Prior work experience for noted systems shall not be less than 5 years. Information regarding past and current work experiences including project name, system components, duration of project and duties associated with each project shall also be provided . In addition, individual resumes shall also include training certification of related systems, education, levels of access clearances obtained, professional certifications and other associated job related experiences.

Include points of contact for accounts receivable for invoicing/payments.

Section 3 – Work Experience (5 page limit)

In this section, provide information to evidence of your record of performance in delivering services similar to those required by this

RFP.

Include a section titled Project Examples in which you tell us how many client installations you have and how many of these took place over the last three (3) years. Also, provide three (3) case studies or examples that demonstrate your company’s experience in delivering the products and services sought under this RFP. The proposal must address how the qualifications and prior experience of proposed key personnel coincide with the requirements of the contract.

Section 4 - Past Performance (5 page limit) Include a section titled References that includes customer references for similar projects, representing three (3) clients who are currently using the products and services sought under this RFP. References from government or cultural institutions are preferred.

Include the following for each reference provided:

1. the company/organization name and business address

2. the name, title, telephone number, and e-mail address of the contact person in the organization/company who has detailed knowledgeable about your organization’s work on the project.

C. Cost Proposal

Section 5. The cost proposal

The cost proposal must propose a firm fixed-price and Time and Materials pricing for the work described in the Scope of Work and referenced specifications. The cost proposal must provide supporting documentation that shows the reasonableness of the firm fixed-prices offered, and the labor rates for the Time and Materials section.

We have provided a Cost Proposal Spreadsheet, Attachment 1, Exhibit 3: Excel Spreadsheet: Price Schedule as part of this package.

Complete this Price Schedule and provide the completed document as an annex to your Cost Proposal.

Denise Gilson Office of Procurement and Contracts 200B South Club Drive Landover, MD 20785