sf30 Amendment 05._signedpdf.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

RFP-10-235

Amendment No. 5 June 17, 2010 Project Construction Management Technical Support Services Capital Projects Questions

1. Re: pg 36. item f. Pricing Proposal states: “Offeror shall submit one (1) original Pricing Proposal and four (4) copies of their technical proposals: Pricing Proposals shall be bound in 3-ring binders. Is this correct or do you want 1 original of the Pricing Proposal and 4 copies of the Pricing Proposal?

Answer: f. pg. 36 Pricing Proposal is changed to Offer shall submit one(1) original pricing proposal and 4(4) copies of the pricing proposal.

2. Re: pg 38L.5.4 Factor D – Offerors Past Performance states: “For maximum credit, referenced projects shall be ongoing or have been completed within the past five (5) years. If the referenced projects are outside of the three year period specified, the Offeror shall identify these projects and provide an explanation of why these projects have been provided (e.g. company business decision to stop and restart work in this disciplinary work area; bid but not awarded contracts in this area; etc.). Is the period 5 years or 3 years?

Answer: pg 38 Factor D- Offers Past Performance is changed to: If the referenced projects are outside of the five year period specified, the Offeror shall identify these projects and provide an explanation of why these projects have been provided (e.g. company business decision to stop and restart work in this disciplinary work area; bid but not awarded contracts in this area; etc.).

3. Re: pg 40, item m. lists Small Business Subcontracting Plan: SF 295. Pg 23, H.16

Small Business Subcontracting Plan states: The government requires the adoption of Federal Acquisition Regulation (FAR) 52.219-8, Utilization of Small, Small Disadvantaged and Women-Owned Small Business Concerns, in all purchases/contracts over $25,000 that offer subcontracting opportunities. Our firm provides all of the requested services in-house. Thus, the contract does not offer subcontracting opportunities. Shall we indicate that the Small Business Subcontracting Plan is “not applicable” or must we subcontract some of the work that we provide?

Answer: Pg. 23 the Small Business Subcontracting Plan “is applicable” if the Contractor is a Large Business.

4. Re: pg 40, item k. Agent Authorization Letter: If I read this form correctly it is only “if a third party is utilized by the proposing contractor”. If we are preparing and submitting our proposal without the use of a third party, shall we submit this form marked as “not applicable?”

Answer: The Agent Authorization Letter is only an example. Delete the information that does not apply to your firm. Please submit a letter indicating who the agent (individual (s)) legally authorized to sign the contract and modifications.

5. Re: Attachment 9, Proposal Checklist: The checklist is not included in the document.

Answer: The Proposal Checklist Attachment #9 is attached to this Amendment.

Please note the checklist is not required. The checklist is provided as a courtesy to the Offeror.

Is the only difference between “Hourly Rate” and “Overhead/Profit Rate” wages?

6. Please confirm the “Hourly Rate” includes wages, all overhead, all general & administrative expenses, and profit? If different, please clarify.

Answer: The Gallery is requesting the fully burdened labor rates. Theses rates include direct labor rate (hourly labor rate) and the (Overhead/Profit Rate) which may be all or one of the following: fringe benefits, indirect overhead, G&A, and profit. The Gallery is requesting a discount for Overhead expenses due to the contractor working on site.

7. Please confirm the “Overhead/Profit Rate” includes all overhead, all general & administrative expenses, and profit? If different, please clarify.

Answer: The Overhead/Profit Rate which may be all or one of the following:

fringe benefits, indirect overhead, G&A, and profit. Depending on your firms accounting set up.

8. Is there a difference between “indirect overhead” (included in Amendment 4, page 2, #2) and “overhead” (B.5 page 5 of RFP, #4)?

Answer: Overhead refers also to indirect overhead charges.

9. Is the “Base Year Total” calculated as “Hours” multiplied by “Hourly Rate”?

Answer: The Base Year total is the Hours multiplied by the hourly rate and overhead/Profit total. Alternatively, the Base Year total is multiplied by the total fully burdened labor hour rate. (Hourly Rate and Overhead/Profit Rate)

10. Please clarify whether Pricing Proposal item “l”, Summary of Subcontract Report, SF 295 is required to be submitted with the proposal (from large businesses).

This requirement is stated on RFP page 40, but this form is not included on the proposal checklist. The form’s instructions state it is required to be submitted as a reporting measure for entities holding contracts.

Answer: Yes, the SF 295 is required if the Offeror is a Large Business. The SF

295. Attached is a revised Proposal Check List.

11. Are Technical Proposals and Pricing Proposals required to be packaged separately for shipping/delivery to NGA?

Answer: Yes, Please package the Pricing Proposal separately from the Technical Proposal.

12. L.5.1. Factor E – Pricing (page 40): we understand completion of the tables in

Section B. Our question is in regards to the last sentence of this paragraph. “The Offeror may not deviate from the required elements of the price breakdown format for a firm-fixed price for all services through the base and four (4) option periods.” As this is an IDIQ contract, we cannot establish a level of effort at this time for a firm fixed price. If you still want a firm fixed price, is there a separate form to fill out? We do not see one.

Answer: The fully burdened hourly labor rate is to be a fixed price hourly rate.

The total cost of the task orders are determined at a different date.

13. B Pricing Proposal Format (item d) page 39: What do you mean by pricing proposal? Do you mean the SF 33?

Answer: The Pricing Proposal is Section B.5 Labor hour and Pricing Amount

14. Do we include the “Section B Pricing Tables” in (item d) or (item g)?

Answer: Yes, in (item d) (item g) Please state the percentage of discount for the Overhead/rate. The rates should show the discount and include a statement of explanation of percentage discount rate if any.

15. B Pricing Proposal format (item j) page 40: Are we supposed to fill in the SF30

Amendment Forms and include in our proposal? We are acknowledging receipt of the amendments in the text of our Price Proposal. Is this enough?

Answer: Yes, please fill in the SF 30 Amendment Form and include in the proposal.

Pg. 41 Section L.7 Amendments to the RFP is changed to the following:

If this RFP is amended by the Gallery the amendment will be uploaded on FBP web site (www.fbo.gov) The Offerors are required to acknowledge receipt of the SF 30 Amendment Form and submit a copy with the proposal.

http://www.fbo.gov/

16. Form 33, Box 9, request a response of an original & 5 copies, but L.4 Page 33-36, notes that 1 original and 4 copies are required.

A. Correct amount is on L.4 1 original and 4 copies. Amend SF33 #9 to (4)

17. Is there an incumbent firm or firms for Project Construction Management

Technical Support to NGA? If yes, Who? If not, has the NGA worked with construction management firms in the past? Who?

A. Pearl Project Control and Heery International are the incumbent firms for the Project Construction Management for the MFP.

18. Who is the architect that was selected for the MFP Work Area No. 4?

A. Hartman-Cox Architects was selected for the MFP Work Area 4

19. Who is the architect or lead designer on the East Building Exterior Stone Repairs?

A. Robert Silman Associates

RFP-10-235 Project Construction Management Technical Support Services Capital Projects

PROPOSAL CHECKLIST

COMPLETELY READ, UNDERSTAND AND SUBMIT PROPOSAL IN ACCORDANCE

WITH SOLICITATION PROPOSAL INSTRUCTIONS SECTION L OF THE RFP

Included with

Proposal

Agency Use

** NOTE: OFFEROR NEEDS TO SUBMIT THE COMPLETED SOLICITATION, OFFER

AND AWARD FORM (SF33 ), IN ADDITION TO THE TECHNICAL PROPOSAL, AND

THE PRICE PROPOSAL BY JUNE 30, 2010 3:00PM.

ADDRESS PROPOSALS TO: [See Section L.4 (g) Proposal submission Requirements].

Section I – Administrative/Contract Data

Any exceptions taken to terms and conditions are noted in Offeror’s cover letter.

Complete Standard Form 33, Blocks 12, 13, 14, 15A, 15b, 15c, 16, 17 and 18 Complete Attachment 7, Summary of Offer.

Submit the information requested in provisions Section L-B Proposal Instructions (A through N).

Prepare Small Business Subcontracting Plan (large businesses only) using sample Attachment 11 Submit SF 295 (Large business only) Submit documentation to demonstrate financial capacity as identified in RFP Section L Acknowledge NGA Non-Disclosure and NGA regulations with proposal attach copy with proposal Submit Agent Authorization Letter with Proposal.

Acknowledgement of each Solicitation Amendment in writing.

Section II – Technical Proposal

Submit the narrative described in L.5.1 Factor A – Management Approach.

Submit the documentation described in L.5.2 Factor B – Key Personnel & Subcontractors Submit the documentation described in L.5.3 Factor C – Offerors Work Experience Submit the documentation described in L.5.4 Factor D – Offerors Past Performance.

Section III – Price Proposal

Submit a copy of the Pricing as described L.5.1 FACTOR E –PRICING - Section B.4 and B.5 to include hourly rate, overhead rates, and total rate based on estimated hours for evaluation.

Include labor category definitions, and minimum education and minimum experience requirements for each labor category.

Submit - narrative why the Offeror believes the pricing is fair and reasonable and how it relates to most favored customer pricing. If the Gallery is not offered discounts, terms, or conditions equal to or better than the firm’s most favored customer (the lowest price), explain why.

Submit supporting documentation for prices proposed (invoices/contracts, showing prices).

Submit explanation of discount rate for furnished property.

Submit Section K- Representation &Certification in L.5.2 FACTOR F- If ORCA certified note in proposal – See CCR ORCA Certified. (Check I.6)

Submit financial statements –past three accounting years as described in L.5.3 FACTOR G- Business Viability

DO NOT INCLUDE THIS CHECKSHEET WITH THE OFFER. IT IS PROVIDED AS A BENEFIT TO

THE OFFEROR.

Office of Procurement and Contracts 200B South Club Drive Landover, MD 20785