Amendment 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Attachment 1 Amendment No. 1

RFP-10-191

September 16, 2009

The purpose of Amendment 1 is to make the following changes to RFP-10-101 Pest control Services.

1. SF 1449, Line 10: NIAC: 561710

2. B.2 CONTRACT TYPE

The National Gallery of Art (NGA) anticipates awarding a firm-fixed price (FFP) commercial contract. with a time-and-materials (T&M) component. The contract will have a base year, with four (4) one-year option periods.

3. B.6 Time and Material Pricing Labor hour rate includes basic materials cost, rates for routine and emergency services calls.

Labor Description Labor Hour Rate Pest Control Technician Entomologist

4. Section Entire SECTION C: DESCRIPTION/SPECIFICATIONS/WORK

STATEMENT

C.1 GENERAL INTENTION: It is the intention of this solicitation to obtain pest control services at the National Gallery of Art, Washington, DC, by means of a firm-fixed price. Pest control services shall include all treatments, inspections, pest identifications, entomological services, and management necessary for the control and extermination of pests (interior and exterior) at the National Gallery of Art (referred to as the Gallery hereinafter). Work therein shall include the performance of scheduled preventive maintenance tasks and service calls as required. The contract shall include a one-year base period with four (4) one-year option periods.

C.2 GENERAL REQUIREMENTS: The Contractor shall furnish all labor, transportation, equipment, materials, tools, supervision, and management required to provide pest control services for the East Building, West Building, Connecting Link, Sculpture Garden Pavilion, and adjacent grounds and garden areas in accordance with the specifications provided herein.

C.2.1 Gallery Rules and Regulations: The Contractor shall be responsible for adherence to all applicable Gallery rules and regulations. Failure to inspect the site or to obtain knowledge of the Gallery’s security and safety rules and regulations shall not relieve the Contractor from performing the contracted work or complying with the security and safety rules and regulations.

C.2.1.1 The Gallery’s Office of Protection Services (AOP) will perform a background security check on each employee of the Contractor proposed to work in Gallery spaces.

Because of the Gallery’s mission and the potential for risk in permitting access to secured areas, there is no guarantee that security clearance will be issued to Contractor employees. The Gallery reserves the right to deny clearance to any specific employee of the Contractor at the Gallery’s discretion, based on results of the required background checks. The Gallery also reserves the right to deny access to Gallery areas during times when the Gallery is closed and to deny access to non-public areas. The Gallery further reserves the right to revoke an issued ID badge, if circumstances warrant such an action.

The Contractor agrees to accept the Gallery’s determination regarding security clearances and, by signing the contract, waives any right to challenge the Gallery’s decision to reject any specific employee of the Contractor.

C.2.1.2 The Contractor shall comply with all applicable Federal and local safety, health and environmental regulations as governed by authorities having jurisdiction including, but not limited to, the following:

C.2.1.2.1 OSHA Standards 29 CFR 1910 (Occupational Safety and Health Standards) and 29 CFR 1926 (Safety and Health Regulations for Construction).

C.2.1.2.2 United States Environmental Protection Agency Standards 40 CFR (Protection of Environment).

C.2.1.3 All work restrictions are subject to change when the Threat Advisory Level is raised above Code Yellow “Elevated” status by the Department of Homeland Security and adopted by the Gallery. The COTR will advise the Contractor of additional work restrictions initiated by AOP should a change in the Threat Level Advisory occur.

C.2.1.4 The Contractor shall provide all labor, materials, and equipment required for the protection of Gallery staff, visitors, equipment, furnishings, buildings, and grounds from damage caused by Contractor negligence. Gallery equipment, furnishings, buildings, and grounds damaged by the Contractor shall be repaired or replaced to original condition at no additional cost to the Gallery.

C.2.1.5 Contractor personnel entering the Gallery with personal property, including tools and equipment, will be issued a Gallery property pass signed by an authorized representative of the Gallery. The property pass will be required for the Contractor to exit the Gallery with personal property.

C.2.1.6 Daily parking is not available at the Gallery. When the Contractor requires frequent access to a vehicle for equipment or materials, parking may be available on a case by case basis. The Contractor shall submit a written request minimum 24 hours in advance to the COTR for each vehicle requesting a parking permit. The COTR will submit the request to the Gallery Parking Coordinator for approval. The COTR will advise the Contractor of approval prior to the Contractor parking vehicles on the Gallery premises. Each written request shall include hours, date, model and year of vehicle, license number, name of company on vehicle, and personnel responsible for vehicle while parked on the Gallery premises.

C.2.1.7 When the Contractor requires the use of the Loading Dock or other approved Gallery location for the delivery of materials, the Contractor shall submit a written request minimum 24 hours in advance to the COTR. The Contractor shall obtain the COTR's approval prior to using the Loading Dock and/or alternate location for material delivery. Each written request shall include hours, dates, model and year of vehicle, license number, name of company on vehicle, and personnel responsible for vehicle while located at the Gallery.

C.2.1.8 Field Personnel

C.2.1.8.1 Within five (5) working days following the date of contract award, the Contractor shall submit a list of field personnel proposed to work at the site.

C.2.1.8.1.1 Attach the following completed forms and information for each Contractor employee:

C.2.1.8.1.1.1 NGA Form 321, “Authorization for Release of Information” (Attachment 1).

C.2.1.8.1.1.2 A clear, legible photocopy of the employee's driver's license.

C.2.1.8.1.2 Limit list to those individuals scheduled to work at the Gallery. Lists submitted with all company personnel will be rejected, resulting in delay of entry into the Gallery.

C.2.1.8.1.3 Submit list and attachments to the COTR for processing by AOP.

C.2.1.8.1.4 Revise the list when personnel not already on the list are proposed to work at the Gallery. Submit the revised list to the COTR seven (7) work days prior to personnel reporting to the site.

C.2.1.8.1.5 Should suitability issues be discovered which would preclude an individual from being granted access to the premises, AOP will advise the COTR who will notify the Contractor so arrangements can be made for a replacement. Time shall be allowed for the screening of replacement personnel.

C.2.1.8.1.6 The Gallery issues two (2) types of access badges to Contractor employees. Permanent (limited Gallery Access ID) badges and temporary (escort required) badges. Each type of badge has certain responsibilities and privileges. It is completely at the Gallery’s discretion as to which type of badge is issued to the Contractor’s employees. Each employee shall wear the badge in a visible manner at all times when on Gallery property.

C.2.1.8.1.6.1 A permanent badge permits unaccompanied access to most Gallery areas.

The permanent badge is issued for a stated period of time, and is held by the Contractor’s employee until the expiration date or the time when the Gallery requests its return.

C.2.1.8.1.6.2 Temporary badges are issued on a daily basis and shall be returned to AOP staff when exiting the Gallery. Employees issued temporary badges shall be escorted at all times when the Gallery is closed to the public and/or when performing work in non-public areas. Escort shall be provided by AOP staff or Contractor employee possessing a permanent badge as approved by the assigned AOP escort.

C.2.1.8.2 The designated point of entry and exit for all Contractor personnel is the West Building Service Entrance, off Constitution Avenue, between 6th and 4th Streets.

C.2.1.8.2.1 Contractor personnel shall sign in at the security desk when entering and exiting the Gallery.

C.2.1.9 Any product containing toxic or hazardous chemicals used in conjunction with this contract will require prior Gallery acceptance. The Contractor shall submit a list of the proposed products, including appropriate Materials Safety Data Sheet(s) (MSDS), or accepted equal to OSHA Form No. 20, quoting activity hazard data and chemical components within 15 days following contract award. No toxic or hazardous materials will be permitted on Gallery property without written authorization from the COTR and AOP.

C.2.1.9.1 A listing of toxic and hazardous materials and substances used at the Gallery is located in the AOP office. The Contractor shall be responsible for viewing this list to become familiar with toxic and hazardous materials and substances that may be present at the work site.

C.2.1.9.2 The Contractor shall meet with the COTR and AOP prior to disturbing any toxic or hazardous materials encountered at the site.

C.2.1.10 The Contractor shall prevent exposure to Gallery employees and visitors and Contractor personnel from inhalation, absorption, or contact with any material or substance at concentrations exceeding levels specified in the American Conference of Governmental Industrial Hygienists “Threshold Limit Values and Biological Exposure Indexes for 1988 – 1989” and Subpart Z – Toxic and Hazardous Substances of the Occupational Safety and Health Standard. The Contractor shall monitor the use of all toxic and hazardous substances to ensure specified exposure limits are not exceeded.

C.2.2 Government Quality Assurance: The Government’s Quality Assurance Surveillance Program is not a substitute for quality control by the Contractor. Findings of unsatisfactory or non-performed work will be documented and issued to the Contractor via a Quality Deficiency Service Report (Attachment). All costs associated with rework shall be the responsibility of the Contractor. The Gallery reserves the right to choose the inspection methods to be used in the implementation of the Quality Assurance program and to vary the inspection methods utilized during the performance of work without notice to the Contractor.

C.2.3 Contractor Quality Control Program: The Contractor shall prepare and maintain a Quality Control Program (QCP) to ensure that work performed herein conforms to contract requirements. The Contractor’s QCP shall be submitted to the COTR for review and approval within 15 calendar days following the written notice to proceed. The COTR will review the QCP and provide comments to the Contractor within 5 calendar days following receipt of the plan. The Contractor shall finalize the QCP in accordance with the comments within 5 calendar days following receipt of the comments. In the event that an agreement cannot be reached, the Gallery reserves the right to direct the

QCP.

C.3 DEFINITIONS – TECHNICAL: As used throughout this contract, the following terms shall have the meaning set forth hereinafter. Additional definitions are included in the “DEFINITIONS” clause in Section I.

C.3.1 Where “as directed”, “as required”, “as permitted”, “approval”, “acceptance”, or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the COTR is intended, unless stated otherwise.

C.3.2 AFM: The Gallery’s Administrative Office of Facility Management.

C.3.3 AOP: The Gallery Administrative Office of Protection Services.

C.3.4 Contractor Representative: Person(s) designated by the Contractor to be his/her authorized representative. One such person shall serve as the Gallery’s principal point of contact.

C.3.5 COTR: Contracting Officer’s Technical Representative.

C.3.6 Facility: An establishment, structure, or assembly of units or equipment designated for a specific function.

C.3.7 The term “provided” shall be understood to mean provided in place; that is, furnished and installed, ready for use.

C.3.8 Quality Assurance (QA): A method used by the Gallery to provide a measure of control over the quality of purchased goods and services received.

C.3.9 Quality Control (QC): A method used by the Contractor to control the quality of goods and services produced.

C.3.10 Regular Working Hours: The Gallery’s regular (normal) working hours are from 7:00 AM to 5:00 PM, Monday through Friday, except:

C.3.10.1 Federal holidays; and

C.3.10.2 Other days specifically designated by the Contracting Officer.

C.3.11 Pests: Insects and rodents including, but not limited to, cockroaches, ants, bees, wasps, yellow jackets, spiders, silverfish, centipedes, fleas, ticks, crickets, pill bugs, earwigs, fly’s, gnats, rats, bats, and mice.

C.3.12 Treatment(s): The application/placement of industry accepted chemicals, traps, or devices, inside and outside of buildings, for the purpose of abating, repelling, controlling, or eliminating pests. The type of treatment shall be determined by the Contractor based upon the type of pest identified, the proximity of Gallery Staff, visitors, and agents of the Gallery, and the safest and most effective method of eradication.

C.3.13 Required: Demanded as necessary or essential to the satisfactory operation of the equipment or system.

C.3.14 Critical Area(s): Areas prone to, or with a history of pest infestation; high profile areas and public areas.

C.3.15 Comprehensive Pest Control Program: Scheduled facility inspections and treatments, pest identification and entomological service,s and as-needed pest control inspections and treatments necessary for the control and extermination of pests.

C.3.16 Frequency of Service:

C.3.16.1 Weekly: Services performed 52 times during each 12 month period of the contract at intervals of 6 to 8 calendar days.

C.3.16.2 Biweekly: Services performed 24 times during each 12 month period of the contract at intervals of 14 to 16 calendar days.

C.4 GOVERNMENT FURNISHED FACILITIES, PROPERTY AND SERVICES:

In accordance with the “GOVERNMENT PROPERTY (FIXED-PRICE CONTRACTS)” clause in Section I, the Gallery will provide the Contractor the use of certain Gallery owned facilities and material for use with this contract. The use of Gallery furnished facilities and material for other purposes is prohibited. All facilities and materials will be provided to the Contractor in “as-is” condition.

C.4.1 Gallery Furnished Facilities: None

C.4.2 Gallery Furnished Equipment (GFE): None

C.4.3 Gallery Furnished Materials: None

C.4.4 Availability of Utilities: The Gallery will furnish, at no cost to the Contractor, the following utility services at existing outlets as may be required for the work to be performed under the contract:

C.4.4.1 Electricity

C.4.4.2 Fresh Water

C.4.4.3 The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Gallery outlets to the site of work.

C.5 Contractor Furnished items: Except for items listed in paragraph C.4, the Contractor shall provide all facilities, equipment, materials, transportation, services and supervision needed to safely perform the requirements of this contract.

C.6 GENERAL REQUIREMENTS FOR PEST CONTROL

C.6.1 General: The Contractor shall develop and implement a comprehensive pest control program for Gallery facilities and grounds as specified herein. The pest control program shall include regularly scheduled Preventive Maintenance (PM) inspections and treatments and unscheduled services calls on an “as-needed” basis. The Contractor shall provide an outline of the plan to the COTR for review and approval within five (5) working days following contract award. The Contractor shall update the plan as significant changes occur during the term of the contract. The revised plan(s) shall be submitted to the COTR upon request.

C.6.2 Management: The Contractor shall manage the total work effort to ensure fully adequate and timely completion of these services. This includes, but is not limited to, planning, scheduling, report preparation, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to ensure the performance of work in accordance with sound and efficient management practices.

C.6.2.1 Work Control: The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to ensure material, labor, and equipment are available to complete work requirements within the specified time limits.

C.6.2.2 Work Schedule: The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Gallery business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, and/or customer discomfort.

C.6.2.3 Staffing: The Contractor shall continuously maintain an adequate staff with suitable management expertise to ensure that work is scheduled and completed in accordance with these specifications. The Contractor shall maintain an adequate work force to complete work in accordance with the time and quality standards specified.

C.6.2.4 Preventive Maintenance (PM) Reports: The Contractor shall prepare a service report at the completion of each scheduled PM event. Reports shall be segregated by food service areas, interior Gallery spaces, and exterior Gallery spaces. Reports shall include, but not be limited to, date of service, types and quantities of treatment materials used, location of use, pests identified (if any), name and license number of pest control technician performing the service, and identification of any sanitary and/or structural deficiencies promoting to the pest infestations. The report shall be provided to the COTR within two (2) working days following the completion of each PM event.

C.6.2.4.1 Food Service Area Reports: The Contractor shall leave one (1) copy of the completed report for food service areas at the Cascade Café Manager’s office on the night that the service was performed.

C.6.4.2 Contractor PMIS Schedule Submission: The Contractor shall submit a detailed PM schedule to the COTR for review and approval within five (5) working days following contract award. The Contractor shall strictly adhere to the scheduled PM dates to facilitate Gallery verification of the work. If the Contractor finds it necessary to reschedule a PM, a written request shall be submitted to the COTR detailing the reason(s) for the proposed change at least five (5) working days prior to the originally scheduled PM date. No scheduled PM dates shall be changed without prior written approval from the COTR.

C.6.3 Pest Management Preventive Maintenance (PM) program: The Contractor shall provide the following preventive maintenance services:

C.6.3.1 Preventive Maintenance of Food Service Areas: All kitchen/food preparation, food storage, dining/serving areas, and adjoining mechanical rooms, rest rooms, locker rooms, crawlspaces, ceiling spaces, and storage areas shall be inspected and treated weekly. Treatments shall be performed between the hours of 5:00 PM and 11:30 PM.

The Contractor shall notify the COTR at least one (1) business day (minimum 24 hours) prior to the spraying and/or application of chemicals in any food service area.

C.6.3.1.1 Food service areas include the following locations:

Cascade Café (Connecting Link CLA-107) Garden Café (West Building G-44A) Refectory (East Building (S-715)

C.6.3.1.2 Approximate square footage of food service areas includes the following:

Kitchen/food preparation spaces: 12,221 SF

Dining/serving spaces: 15,541 SF

C.6.3.1.3 Location of food service areas are color coded “green” on Gallery site plans (Attachment 3).

C.6.3.2 Preventive Maintenance of Interior Gallery Areas (Non-Food Service): All mechanical rooms, utility corridors, utility tunnels, mechanical pits, sewage ejector areas, crawlspaces, custodial closets, restrooms, locker rooms, shower rooms, corridors, break/lounge areas, trash and dumpster areas, garage areas, vending machine areas, auditorium areas, and interior garden areas shall be inspected and treated biweekly.

Treatments shall be performed between the hours of 5:00 PM and 11:30 PM.

C.3.2.1.1 Approximate square footage of interior Gallery areas (non-food service) includes the following:

Mechanical/utility spaces: 21,581 SF Crawlspaces: 29,507 SF Custodial closets: 846 SF Restrooms: 10,223 SF Locker/shower spaces: 4,935 SF Lounge areas: 4,970 SF Garage/dumpster areas: 38,157 SF Vending machine areas: 248 SF Auditorium stage areas: 2,968 SF Interior garden areas (East and West Garden Courts): 7,680 SF

C.6.3.2.2 Location of interior Gallery areas (non-food service) are color coded “orange” on Gallery site plans (Attachment ):

C.6.3.3 Preventive Maintenance for Exterior Locations: The Contractor shall provide exterior pest control services for all Gallery grounds and garden areas encompassed by Constitution and Pennsylvania Avenue (north), Madison Drive (south), Third Street (east), and 9th Street (west). Exterior areas shall be inspected and treated biweekly.

Treatments in public areas (i.e. Sculpture Garden) shall be performed prior to 10:00 AM, Monday through Friday. Treatments in nonpublic spaces shall be performed during normal Gallery working hours as defined hereinbefore. Exterior services shall be limited to the control of rodents and stinging insects (including, but not limited to, rats, mice, wasps, hornets, carpenter bees, yellow jackets, and mud daubers).

C.6.3.3.1 Exterior areas with the highest historical incidence of rodent activity include;

West Building Plaza magnolia tree beds, East Building cherry tree beds, West Building southeast and southwest moat dumpster areas, and shrub beds behind the Sculpture Garden Pavilion.

C.6.3.3.2 Exterior grounds and garden areas encompass approximately 25.3 acres (includes building footprints, driveways, sidewalks, and other structures).

C.6.3.3.3 Location of exterior locations are color coded “orange” on Gallery site plans (Attachment )

C.7 Service Calls: The Contractor shall provide “as-needed” pest control services at times other than during normally scheduled PM events.

C.7.1 The Gallery estimates that 15 emergency service calls and 15 routine service call may be required for each contract year.

C.7.1.1 The estimated quantities of service call work (and classifications thereof) are based on historical data obtained from previous contracts. The Gallery anticipates that the actual quantity of service calls issued under this contract will vary from the quantities estimated; the occurrence of a variance in quantities is considered normal. Accordingly, no adjustment(s) will be made to the contract price unless the total annual quantity of each type of service call issued during any performance period is greater than 125 percent or less than 75 percent of the respective estimated quantity. An equitable adjustment to the contract will be made only for the quantity of service calls (based on classification as defined herein) which are greater than 125 percent or less than 75 percent of the estimated quantity.

C.7.2 Service Call Reception: The COTR will notify the Contractor via telephone of all service call related work during regular working hours, including identification and location of potential problem area(s) and classification of service call. Service call work is typically related to Gallery office spaces; however, service calls may be issued for any interior or exterior Gallery spaces.

C.7.2.1 In addition to notification by telephone, a work order authorization form (Attachment 4) will be prepared by the COTR for all service call work. The Contractor shall obtain the work order authorization form from the Work Control Center at 601 S.

Pennsylvania, Room 346, prior to the performance of work.

C.7.3 Service Call Classification:

C.7.3.1 Emergency Service Calls: Service calls will be classified as “emergency at the discretion of the COTR. If an emergency service call is received prior to 10:00 AM, the Contractor shall respond to and complete the work no later than 11:30 PM on the date that the call was placed. If an emergency service call is received on or after 10:00 AM, the work shall be completed no later than 11:30 PM the following day.

C.7.3.1.1 Emergency service calls will also include the humane capture and release of birds from interior Gallery spaces.

C.7.3.2 Routine Service Calls: Service calls will be classified as “routine” at the discretion of the COTR. The Contractor shall complete all routine calls within five (5) working days following receipt of the call.

C.7.4 Completed Service Calls: Within one (1) working day following the completion of each service call, the contractor shall add the following information to the work order authorization form and return the complete form the COTR:

C.7.4.1 Description of the problem/infestation.

C.7.4.2 Date and time work was completed.

C.7.4.3 Types and quantities of treatment materials used.

C.7.4.4 Name and license number of pest control technician performing the service.

C.8 Protection of Artwork: The Contractor shall not perform work until all interior and exterior artwork within 25 feet of the work area has been properly protected and approval to proceed has been received from the COTR. The Contractor shall not touch, move, or cover any artwork. The COTR shall contact appropriate Gallery personal to cover and/or move artwork prior to the initiation of associated pest control services.

5. F.5 DELIVERABLES

The contractor shall provide to the Gallery such submission and deliverables as are required in this contract and in the exhibits and attachments hereto including without limitations, the following:

SECTION DESCRIPTION QUANTITY DELIVERY

DATE

DELIVERY

TO:

C.2.1.9 Section 01 1.4.A.2 Submittals NGA Safety Requirements H.8ii

Material Safety Data Sheets

(MSDS)

3 15 days following contract award

CO, COTR and Safety Manager

C.2.3 Quality Control Program

2 15 days following notice to proceed

COTR, CS

C.6.1 Comprehensive pest control program

2 5 days following contract award

COTR, CS

C.6.2.4 Preventive Maintenance PM Report

1 End of each Scheduled PM event, within 2

COTR

days of event.

C.6.2.4.1 Preventive

Maintenance PM Report

1 End of each Scheduled PM event, Cascade Café Manager’s office

C.4.2 PMIS Schedule 1 5 working days following contract award

COTR

Section 01 1.4.A.2 Submittals NGA Safety Requirements H.8ii

Safety Plan 3 15 days following contract award

CO, COTR,

Safety Manager

H.2 Insurance 2 10 days following contract award

CO and COTR

H.6 License and Permits Licensing and Certification

2 10 days following award

CO and COTR

H.11 Collective Bargaining Agreement

1 Due with Proposal (If under CBA)

CO and COTR

L.1 Site Visit Confirmation

1 Friday, September 11, 2009, By 2:00

PM EDT

CS

L.1 Site Visit 1 Wednesday, September 16, 2009, beginning at

10:00 AM

WB Service Entrance.

CS

L.2 RFP Questions Friday, September 18, 2009. By 12:00 PM EDT on

CS

L.4.1.f Proposal Due Date

6 Tuesday, September 29, 2009 No later than 4:30 PM

CS

NGA-3553 Security Forms 5 days following contract award

COTR and CO

6 Section I Clauses: I.2 52.216-22 Indefinite Quantity (OCT 1995)

7 SECTION J: LIST OF ATTACHMENTS-Add the following

Quality Deficiency Service Report

12 Facilities Work Order Form 1

8 All other sections of this solicitation remain unchanged.

Office of Procurement and Contracts 200B South Club Drive Landover, MD 20785