Newton Lake Spray foam scope.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: 5/2/2023 File# 5-23-028

PROJECT TITLE: Spray Foam Insulation at Shop Building

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as DNR, is seeking bids to make improvements to the 40’ x 60’ x 12’ shop building located at Newton Lake SFWA, located in Jasper County, Illinois. The shop building was constructed in 2017 and in anticipation of finishing the interior of this building, DNR is seeking bids to insulate the structure utilizing Spray Applied Polyurethane Foam Insulation (spray foam).

SCOPE OF WORK:

This project will consist of the Contractor providing all labor, equipment, and materials needed to insulate the interior of the shop building with closed cell spray foam insulation. The closed cell spray foam insulation shall be applied to all interior walls and the underside of the roof at a thickness of 2” throughout to achieve a minimum R-value of 13. The approximate coverage area is 4,927 square feet. Excluded from this project will be two (2) overhead garage doors, one (1) walk door, and two (2) sliding windows.

PROJECT OVERVIEW:

· Contractor will prepare walls and the underside of the roof to receive spray foam insulation, i.e., remove dirt or loose debris and any contaminants that would interfere with product adhesion.

· Contractor is required to tape off/protect all areas not to receive spray foam insulation, i.e., overhead garage doors, walk doors, electrical outlets, and switches.

· Contractor to spray 2” of closed cell spray foam insulation on all four walls.

· Contractor to spray 2” of closed cell spray foam insulation on the underside of the roof.

· The disposal of all waste materials shall be in accordance with the manufacturer’s guidelines and/or federal, state, and local regulatory agencies’ rules and regulations.

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1) The awarded contractor must have five (5) years of experience in the commercial building trades/insulation industry and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one.

2) The Contractor shall be responsible for verifying all measurements prior to bidding the project.

3) Prior to the spray foam application, all surfaces must be dry, free of loose dirt or any contaminants that may interfere with adhesion of any of the respective components.

4) Contaminants may be removed by the use of pressure washing, vacuuming, hand power broom, chemical solvents, blow with compressed air, manual scaping, etc.

5) The Contractor is responsible to repair any and all damages caused during the spray foam application process.

6) Upon completion of work, the Contractor shall remove all surplus materials, rubbish and debris resulting from this work and legally dispose of off-site.

7) Proper disposal of waste materials and containers must be completed in compliance with the manufacturer’s guidelines and/or federal, state, and local regulatory agencies’ rules and regulations.

8) Once the award letter and the notice to proceed (NTP) is received, the Contractor shall coordinate the work schedule, staging areas, and securing the worksite with Site Superintendent Tony Holtschlag, (618) 783-3478.

B. Project Instructions and Notes:

Materials shall be delivered in the manufacturer’s original, tightly sealed containers or un-opened packages, all clearly labeled with the manufacturer’s name, product identification, safety information, and batch or lot numbers where appropriate.

The product intended for use in the metal building insulation system must be applied in accordance with the manufacturer’s guidelines for temperature, humidity, and other atmospheric conditions.

Containers shall be stored out of the weather and direct sunlight, where the temperatures are within the limits specified by the manufacturer.

All materials shall be stored in compliance with all local fire and safety requirements.

1) Work Completed by Prime Contractor:

A minimum of fifty-one percent (51%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the Site Superintendent.

3) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

4) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

a. Spray Applied Polyurethane Foam Insulation

5) Extended Warranty:

Workmanship and materials will be in conformance with the contract and free from defects for a period of two years, commencing from the goods acceptance date.

6) Contractor’s Schedule of Values:

The Contractor shall provide to the DNR Project Architect/Engineer, a cost breakdown of each item of work required to fulfill the contract. The breakdown shall be identified on the Contractor’s Schedule of Values (CSV) form.

C. Project Requirements:

1) Project Meeting

There will not be a pre-bid meeting associated with this project. If anyone would like to visit the site to verify measurements, please contact Site Superintendent Tony Holtschlag at (618) 783-3478.

2) Duration

Bids shall be good for ninety (90) calendar days after the submittal date, or for an extended period, if agreed to in writing by the Bidder and DNR.

3) Prevailing Wage Rates

This contract [or agreement] calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus, amount for fringe benefits) in the county where the work is performed. The Illinois Department of Labor (IDOL) publishes the prevailing wage rates on its website at http://labor.illinois.gov/. IDOL revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the IDOL’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to IDOL’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

4) Certified Payroll

State law 820 ILCS 130/5 requires all contractors and sub-contractors working on state construction projects to submit certified payroll records to the Department of Natural Resources. The payroll records must include all workers employed by contractors on the project.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project. No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Small Business Set-Aside

The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

6) Apprenticeship-in-Training

When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

7) Illinois Office

The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

8) Subcontractors

The Contractor shall identify the names of all subcontractors to be utilized by them in the performance of this contract, together with the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. Pursuant to Illinois Procurement Code (30 ILCS 500/1-15-108), a person or entity is not a “subcontractor” if that person only Provides goods or supplies that are incidental to the performance of a contract by a person who has a contract subject to the Code.

9) Insurance

Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

10) Performance Bond/Labor and Material Payment Bond

Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

11) Minority Contractor Opportunity Initiative

The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

12) Permits and Licenses

Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

13) Utilities

Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

14) Highway Permits

The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

15) New Products

Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

16) Steel Products

Any steel product(s) used or supplied in the performance of this contract shall be manufactured or produced in the United States, in accordance with the Steel Products Procurement Act, unless a waiver is granted by IDNR (30 ILCS 565/).

17) Specified Materials

Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

18) Final Cleaning

Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

19) Warranties

The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

20) Change Orders

Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed.

A change order or series of change orders which authorize or necessitate an increase or decrease in either the cost of a public contract by a total of $25,000 or more or the time of completion by a total of 180 days or more. (720 ILCS 5/33E-9). Change orders to contracts over the Small Purchase Threshold of $100,000, shall be published to the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

The DNR Architect/Engineer shall determine if the change was unforeseeable and/or germane to the original contract and that the price is fair and reasonable. When changes in or modifications to the work become necessary, the Contractor shall submit an itemized cost for the work and shall include appropriate documentation to support the cost for the labor, material, and equipment.

21) Inducement Resolution

All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

22) Payment

Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

23) Contract Award

Contract award will be made to the lowest, responsible, responsive bidder. The Department of Natural Resources reserves the right to reject any or all bids.

24) Term of Contract

All work shall be completed within 90 days from the last dated signature on the fully executed Contract or from the Notice to Proceed (NTP), unless agreed to by both the Contractor and DNR, that a time extension is warranted.

25) Bid Submittal

Bids should be submitted electronically on BidBuy.

26) Bid Submittal Date and Time

Refer to the BIDBUY solicitation for the bid date and time.

Project Architect/Engineer:

11731 State Highway 37 Benton, IL 62812