New Vehicle Maintenance Facility Project Manual 090525 P25-07.pdf

New Vehicle Maintenance Building

Bossier City Fire Department 5850 Shed Road

Bossier City, LA 71111 mcnew Architecture Project No. 2502

Bossier City Project No. P25-07

September 5, 2025

PROJECT

MANUAL

3556 Youree Drive

Shreveport, Louisiana 71105

318.219.7388 v. 318.219.7466 f.

Set Number

TABLE OF CONTENTS:

New Vehicle Maintenance Facility

CoBC Project No. P25-07 mA Project No. 2502

Division Section Title Pages

00 TABLE OF CONTENTS 3

SERIES 0 BIDDING REQUIREMENTS AND CONTRACT FORMS

01 ADVERTISEMENT FOR BID 1

02 INSTRUCTIONS TO BIDDERS 4

03 CONTRACT AGREEMENT 1

03.1 LA. UNIFORM PUBLIC WORK BID FORM 1

03.2 BID BOND FORM 1

04 PERFORMANCE AND PAYMENT BOND 1

05 MAINTENANCE BOND 1

06 PUBLIC CONTRACT AFFIDAVIT 1

07 ATTESTATIONS AFFIDAVIT 2

08 CORPORATE RESOLUTION 1

09 SALES TAX EXEMPTION CERTIFICATE 4

10 GENERAL CONDITIONS 15

11 PUBLIC WORKS STANDARD TERMS AND CONDITIONS 3

12 GEOTECHNICAL ENGINEERING REPORT 26

DIVISION 1 - GENERAL REQUIREMENTS

011000 SUMMARY 5

012300 ALTERNATES 2

013100 PROJECT MANAGEMENT AND COORDINATION 9

013300 SUBMITTAL PROCEDURES 9

014000 QUALITY REQUIREMENTS 9

014100 TESTING AND TESTING LAB SERVICES xx

014200 REFERENCES 9

015000 TEMPORARY FACILITIES AND CONTROLS 7

016000 PRODUCT REQUIREMENTS 6

017300 EXECUTION 8

017419 CONSTRUCTION WASTE MANAGEMENT & DISPOSAL 2

017700 CLOSEOUT PROCEDURES 5

017823 OPERATION AND MAINTENANCE DATA 6

017839 PROJECT RECORD DOCUMENTS 4

017900 DEMONSTRATION AND TRAINING 4

DIVISION 2 – EXISTING CONDITIONS

NOT APPLICABLE

DIVISION 3 – CONCRETE

033000 CAST-IN-PLACE CONCRETE 13

DIVISION 4 - MASONRY

DIVISION 5 - METALS

DIVISION 6 - WOOD AND PLASTICS

061053 MISCELLANEOUS ROUGH CARPENTRY 5

064116 PLASTIC LAMINATE CLAD ARCHITECTURAL CABINETS 7

066400 PLASTIC PANELING 3

DIVISION 7 - THERMAL AND MOISTURE PROTECTION

071900 WATER REPELLENTS 3

072100 THERMAL INSULATION 3

079200 JOINT SEALANTS 8

DIVISION 8 - DOORS AND WINDOWS

081113 HOLLOW METAL DOORS AND FRAMES 7

083613 SECTIONAL DOORS 8

084113 ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS 9

087100 DOOR HARDWARE 14

088000 GLAZING 10

DIVISION 9 - FINISHES

092216 NON-STRUCTURAL METAL FRAMING 5

092900 GYPSUM BOARD 7

095113 ACOUSTICAL PANEL CEILINGS 7

096513 RESILIENT BASE AND ACCESSORIES 5

096723 POLYASPARTIC FLOOR COATING 6

099113 PAINTING 8

099600 HIGH-PERFORMANCE WALL COATINGS 6

DIVISION 10 – SPECIALTIES

101423.16 ROOM-IDENTIFICATION PANEL SIGNAGE 5

102800 TOILET, BATH, AND LAUNDRY ACCESSORIES 6

104416 FIRE EXTINGUISHERS 3

DIVISION 11 - EQUIPMENT

NOT APPLICABLE -

DIVISION 12 - FURNISHINGS

DIVISION 13 – SPECIAL CONSTRUCTION

133419 METAL BUILDING SYSTEMS 27

DIVISION 15 - MECHANICAL

15010 GENERAL PROVISIONS 15

15100 PIPING SYSTEMS 15

15150 SHEETMETAL WORK AND ACCESSORIES 7

15200 AIR CONDITIONING EQUIPMENT 22

15250 TEMPERATURE CONTROLS 2

15500 PLUMBING FIXTURES, EQUIPMENT AND DRAINS 6

15600 INSULATION 3

15800 CLEANING AND TESTING 3

15850 SYSTEM BALANCING AND ADJUSTING 3

15900 AUTOMATIC SPRINKLER FIRE PROTECTION 4

DIVISION 16 – ELECTRICAL

16010 GENERAL PROVISIONS 19

16050 BASIC MATERIALS AND METHODS 20

16500 LIGHTING 3

16700 COMMUNICATIONS 17

DIVISION 31 - EARTHWORK

310000 EARTHWORK 10

311000 SITE CLEARING 6

312500 EROSION CONTROLS & TURF ESTABLISHMENT 4

311313 CONCRETE PAVING 12

313116 TERMITE CONTROL 4

DIVISION 32 – EXTERIOR IMPROVEMENTS

0321313 CONCRETE PAVING 12

DIVISION 33 - UTILITIES

330513 MANHOLES, JUNCTION BOXES, AND CATCH BASINS 10

331000 WATER AND SANITARY SEWER FORCE MAIN UTILITIES 7

333100 GRAVITY SANITARY SEWER UTILITIES 5

334000 STORM DRAINAGE UTILITIES 3

INTENTIONAL BLANK PAGE

LEGAL NOTICE TO BIDDERS

BID # P25-07 – NEW VEHICLE MAINTENANCE BUILDING

SEALED BIDS, electronic or paper, addressed to the Purchasing Department of the City of Bossier City, at 620 Benton Road, Bossier City, Louisiana, 71111 will be received until 2:30 P.M., Tuesday, October 7, 2025. The bids will then be publicly opened and read aloud in the Council Chambers at 3:00 p.m.

In accordance with the Louisiana Public Bid Law, RS:38:2212 Act No. 590, 2008, contractors (Contractor Classification – Building Construction) shall be provided the option to submit bids for Public Work projects through either a secure electronic interactive system or by submitting a paper bid. Use www.bidnetdirect.com to submit an electronic bid.

Specifications, Plans, and Contract Documents may be obtained from the Purchasing Department, 620 Benton Road, Bossier City, LA 71111 for $200.00 deposit for a hard copy set of plans, in a check made out to the City of Bossier City. Refunds for plan deposit will be to bonafide General Contractors who attend the mandatory pre-bid conference and submit a bid. Electronic PDF copies of the Specifications, Plans, and Contract Documents may be obtained at no cost from the City of Bossier City Purchasing Department. Any questions pertaining to this project should be emailed to the Architect, mcnew Architecture, APAC, attention Brian McNew, AIA at brianmcnew@att.net.

There will be a Mandatory Pre-Bid Meeting held Friday, September 25, 2025 at 10:00 A.M. at the Bossier Fire Training Academy (East Building) located at 5850 Shed Road, Bossier City, LA 71111.

All prospective bidders shall be present at the beginning of the pre-bid conference and shall remain in attendance for the duration of the pre-bid conference. Any prospective bidder who fails to attend the conference or remain for the duration shall be prohibited from submitting a bid for the project.

Bids shall be submitted on the official Bid Form furnished with the bid package and those submitted otherwise will not be considered or accepted. Although any addenda issued will be transmitted to all prime bidders who request bid documents, it shall be the Bidder’s responsibility to make inquiry as to any Addenda issued in accordance with LA 38:2212. C(2)(a). Each proposal must be accompanied by a bid security, which may be a certified check, cashier’s check, or bid bond, for an amount not less than 5% of the amount of the bid, made payable to the City of Bossier City, Louisiana. An acceptable performance/payment bond equal to 100% of the contract price along with a maintenance bond equal to 10% of the contract price will be required of the successful bidder.

Only the lowest responsive bidder will be required to submit the Attestation Form (Felony Conviction Statement and E-Verify) within ten days after the bid opening.

The successful bidder will agree to commence work under this contract on or before a date to be specified in the Notice to Proceed and fully complete the project within Three hundred and sixty five (365) Calendar days. Bidder will pay as liquidated damages, the sum of $400.00 for each consecutive day thereafter.

On any bids submitted in the amount of $50,000 or more, the Contractor shall be licensed under Louisiana Revised Statutes 37:2150-2163 and show his license number on the bid and on the envelope in which it is submitted. Any Subs being Electrical, Mechanical, or Plumbing (plumbers bidding Mechanical work) shall be licensed under Louisiana Revised Statute 37:2156 for bids submitted in the amount of $10,000 or more.

The City of Bossier City reserves the right to reject any/or all bids in accordance with R.S.

38:2214.

ANGELA WILLIAMSON

DIRECTOR OF FINANCE

CITY OF BOSSIER CITY, LOUISIANA

Advertisement Dates: September 10, 17, 24, 2025

INSTRUCTIONS TO BIDDERS

1.0 BID FORMS

1.1 All bids must be made on the form provided with this copy of the contract documents.

All bids must be legibly written in ink, with all prices given in words and figures. No alterations in bids or in the printed forms will be permitted by erasures or interlineations. Each bid shall be enclosed in a sealed envelope, addressed to the Purchasing Agent of the City of Bossier City, Louisiana, and identified on the outside of the envelope with the appropriate title of the project as indicated on the plans.

1.2 Bids shall be strictly in accordance with the prescribed form. Any modifications thereof or deviations therefrom may be considered as sufficient cause for rejection.

1.3 Bids carrying riders or qualifications to the bid as submitted may be rejected as irregular.

2.0 BID GUARANTEE

2.1 Each bid shall, as a guarantee of good faith on the part of the bidder, be accompanied by either a cashier’s check or a certified check drawn on an acceptable bank, or an acceptable bidder’s bond with an authorized surety company in an amount of not less than 5% of the total bid.

2.2 The bid guarantee shall be made payable with conditions to the City of Bossier City, Louisiana and the amount of the check or bond may be retained by and forfeited to said City of

Bossier City, Louisiana, hereinafter referred to as Owner, as liquidated damage if such bid is accepted and the contract is awarded, and the bidder fails to enter into a contract in the form prescribed, with legally responsible sureties, within ten days after such award is made by the

Owner.

3.0 SIGNATURE OF BIDDERS

3.1 Each bid must be signed in ink by the bidder with his full name, title and business address. In the case of a firm, the name of the firm must be inserted. A bid submitted by, or on behalf of a corporation must be signed in the name of such corporation by an official authorized to bind the corporation. Failure to include a copy of the appropriate signature authorization, if required, may result in the rejection of the bid unless bidder has complied with LA R.S.

38:2212(A)(1)(c) or RS 38:2212(O).

4.0 ONLY ONE BID

4.1 No bidder may submit more than one bid. Two bids under different names will not be received from one firm or association.

5.0 RESPONSIBILITY OF AGENT

5.1 Any person signing a bid as the agent of another, or of others, may be required to submit satisfactory evidence of authority to do so. (See 3.1, above)

5.2 The title of the person executing the bid or contract will be clearly indicated beneath his signature.

6.0 QUALIFICATIONS OF BIDDERS

6.1 Bidders may be required to submit satisfactory evidence that they have a practical knowledge and experience in the particular work bid upon, and that they have the necessary financial resources to complete the proposed work. Inexperience in the type or size of the job bid upon shall be sufficient cause for rejection of the bid. The opinion of the Engineer in this regard shall be final. In determining the lowest responsible bid, the following elements will be considered: Whether the bidder involved maintains a permanent place of business, has adequate plant equipment to do the work properly and expeditiously, has a suitable financial status to meet obligations incidental to the work, and has appropriate technical experience.

6.2 Each bidder may be required to show that former work performed by him has been handled in such manner that there are not just or proper claims pending against such work. No bidder will be acceptable if he is engaged in other work which impairs his ability to finance this contract or provide proper equipment for the proper execution of same. Each bidder shall demonstrate his ability by meeting all requirements herein stipulated.

6.3 The lowest responsive bidder will be required to submit the Attestation Form (Felony

Conviction Statement and E-Verify) within 10 days after the bid opening. Bidder shall submit a completed and signed Felony Conviction Statement to attest that he has not been convicted of, or has not entered a plea of guilty or nolo contendere to any of the crimes or equivalent federal crimes listed in Subsection B of LA R.S. 38:2227. A copy of the Attestation statement for use is included in the Invitation to Bid. This form also includes the E-Verify. The Attestation form can be mailed, faxed, or e-mailed.

7.0 LOCAL CONDITIONS AFFEC TING WORK

7.1 Each bidder shall visit the site of the work and thoroughly and fully inform himself relative to construction hazards and procedure, labor, and all other conditions and factors, local and otherwise, which would affect the prosecution and completion of the work and the cost thereof, including the arrangement and conditions of existing structures or pipelines affecting or which are affected by the proposed work, sub-surface conditions affecting excavating work, the procedure necessary for maintenance or uninterrupted operation and the prosecution of the work, the availability and cost of labor, and facilities for transportation, handling and storage of materials and equipment. It must be understood and agreed that all such factors have been properly investigated and considered in the preparation of every proposal submitted, as there will be no subsequent financial adjustment to any contract awarded thereunder which is based on the lack of such prior information or its effect on the cost of the work.

7.2 The Contractor to whom the work is awarded shall conduct his work in strict conformance with state and parish laws and City ordinances relative to labor, sanitary requirements and traffic safety regulations.

8.0 TAXES

8.1 Bids shall not include sales/use tax. When Form R-1020 from Louisiana Department of

Revenue is properly executed by both the contractor and the governmental entity, it shall serve as evidence of the sales tax exempt status that has been conferred onto the contractor. This designation of agency shall be effective for purchases of component construction materials, taxable services and leases and rental of tangible personal property.

9.0 INTERPRETATION OF CONTRACT DOCUMENTS

9.1 No oral interpretation will be made to any bidder as to the meaning of the contract documents or any part thereof. Every request for such interpretation shall be made in writing to the City of Bossier City, City Engineer, P.O. Box 5337, Bossier City, Louisiana, 71171-5337.

Any inquiry received five days or more prior to the date fixed for the opening of bids will be given consideration. Every interpretation made to a bidder will be in the form of an addendum to the contract document and when issued will be on file in the City’s Purchasing Department at least five days before bids are opened. In addition, all addenda will be mailed to each person holding contract documents, but it shall be the bidder’s responsibility to make inquiry as to the addenda issued. All such addenda shall become part of the contract documents and all bidders shall be bound by such addenda, whether or not received by the bidders.

10. WITHDRAWAL OF BID

10.1 Bids may be withdrawn by the bidder at any time prior to the bid opening deadline. Bids containing patently obvious, unintentional, and substantial mechanical, clerical, or mathematical errors, or errors of unintentional omission of a substantial quantity of work, labor, material, or services made directly in the compilation of the bid, may be withdrawn by the contractor if clear and convincing sworn, written evidence of such errors is furnished to the public entity within forty-eight hours of the bid opening excluding Saturdays, Sundays, and legal holidays.( LA

R.S.38:2214C). Under no circumstances will any bid be accepted or opened if it is received after date and time it is due but instead will be returned unopened to the bidder.

11.0 ACCEPTANCE AND REJECTION OF BIDS

11.1 The Owner reserves the right to accept the bid which, in its judgment, is the lowest responsive bid on and for the work covered by the proposal and to reject any and all bids for just cause as provided for by LA R.S. 38:2214.

12.0 WAGES

12.1 It is the intent of the City of Bossier City that all workers on City public works contracts be properly skilled in their respective trades and that they be paid wages which fairly reflect labor costs in the Bossier City/Bossier Parish area. To reduce the administrative burden and expense of entering into a contract with the City of Bossier and to allow wages to be paid which accurately represent equilibrium levels in the local area, the provisions of the Davis Bacon Act are not applicable to this City funded project.

13.0 BOSSIER CITY COUNCIL RESOLUTION #15 OF 1984 is shown below for information and consideration:

A RESOLUTION SUPPORTING THE PREFERENCE OF BOSSIER PARISH

CONTRACTORS AND/OR LABORERS ON ALL CONTRACTS WITH THE CITY OF

BOSSIER CITY

WHEREAS, the Bossier City Council has adopted an Ordinance to amend Section 23A-

2(b), of the Procurement Code, to delete the requirements of complying with the provisions of

Louisiana Revised Statute 38:2301 which pertains to the payment of prevailing wages for public works contracts, and;

WHEREAS, the Bossier City Council desires that locally generated funds expended on contracts in addition to improving the facilities in this area will add to the employment and aid the local economy, through the enactment of this Resolution;

NOW, THEREFORE,

SECTION I: BE IT RESOLVED by the City Council of the City of Bossier City, that

Primary Contractors awarded contracts with the City of Bossier City shall give preference to

Bossier City skilled craftsman and laborers in performing said contracts.

SECTION II: BE IT FURTHER RESOLVED that a copy of this Resolution shall be included in every construction bid package offered by the City of Bossier City.

This Resolution, having been submitted to a vote and declared adopted on motion of Mrs.

Miller and seconded by Mr. Carpenter, on this 3rd day of July, 1984, by the following vote, shall be in full force and effect from and after its adoption:

AYES: Mr. Carpenter, Mr. Mercer, Mr. Provenza, Mrs. Bennett, Mrs. Miller, Mr. Maddox

NAYS: None

ABSENT: Mr. Wojecki

ABSTAIN: None

/s/A.L. Maddox, Vice President

/s/Jewel Lewis, City Clerk

D-1

CONTRACT AGREEMENT

This contract Agreement, made and entered into this day of 20 , by and between

The City of Bossier City, Louisiana, acting through its Mayor thereunto duly authorized to do so, Party of the First Part and hereinafter called the OWNER and of the Second Part and hereinafter called the CONTRACTOR.

WITNESSETH: That, in consideration for the payment to be made to the CONTRACTOR and of the mutual agreements herein contained; the Parties to the presents hereby agree, the OWNER for itself and its successors, and the CONTRACTOR for itself, himself, or themselves, or its, his, or their successors and assigns or its, his, or their executors and administrators, as follows:

ARTICLE I. The CONTRACTOR shall furnish all tools, equipment, supplies, superintendence, transportation, and other construction accessories, services and facilities, furnish all material supplies and equipment specified and required to be incorporated in and form a permanent part of the completed work;

provide and perform all necessary labor; and in a good, substantial, and workmanlike manner and in full accordance with the provisions of the Proposal, General Conditions, Detailed Specifications, and Special

Conditions and in full conformity with Contract Plans and Specifications all of which are a part of this contract, for the Project of: New Vehicle Maintenance Building, P25-07.

ARTICLE II. That the OWNER shall pay to the CONTRACTOR for the performance of the work embraced in this contract, and the CONTRACTOR will accept as full compensation therefor, the sum

(subject to adjustments by change orders as provided by the contract and quantities reconciliation) of:

($ ) for all work included in the contract and designated in the foregoing ARTICLE I, payment to be made in the manner described in the General Conditions section of this contract.

ARTICLE III. That the CONTRACTOR shall start on, or within the (10) days following the date of the issuance of a Notice to Proceed and the CONTRACTOR shall complete said work within ( 365 ) Calendar Days from and after the said date of the Notice to Proceed. The contractor will have 72 hours to begin work once notified concerning a repair location by the Public Works Department. Bidder further agrees to pay as liquidated damages, the sum of ($400.00 ) for each consecutive day thereafter.

IN WITNESS WHEREOF, the Parties hereto have executed this contract as of the date shown hereon.

WITNESS: CITY OF BOSSIER CITY

PRINT NAME: _________________________ Thomas H. Chandler, Mayor

PRINT NAME: _________________________ Date Signed

WITNESS:

PRINT NAME: _________________________ Contractor (Company Name)

PRINT NAME: _________________________ Signature, Title Date Signed

LOUISIANA UNIFORM PUBLIC WORK BID FORM

TO: City of Bossier City

620 Benton Road

BID FOR: New Vehicle Maintenance Building

CoBC Project: P25-07

The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by: mcnew Architecture, APAC, 3556 Youree Drive, Shreveport, LA 71105 and dated: September 5, 2025

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the

Designer has assigned to each of the addenda that the Bidder is acknowledging) __________________________________________ .

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid” * but not alternates) the sum of:

Dollars ($ )

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description.

Alternate No. 1: Add Vehicle Exhaust Systems for the lump sum of:

Alternate No. 2: Add Polyaspartic Floor Coating in Various Rooms 1 for the lump sum of:

Alternate No. 3 Add Polyaspartic Floor Coating in Various Rooms 2 for the lump sum of:

NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA

UNIFORM PUBLIC WORK BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R.S. 38:2212(B)(5).

BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA R.S. 38:2218(A) attached to and made a part of this bid.

CITY OF BOSSIER CITY BID FORM

BID BOND

(For a paper bid, one original required of all Bidders with Power of Attorney attached. For an electronic bid, an electronic bid bond or a paper bond will still be accepted if received before the bid opening)

Date: , 2025

KNOW ALL MEN BY THESE PRESENTS:

That of , as Principal, and

_____________________________________________, as Surety, are held and firmly bound unto the City of Bossier in the full and just sum of five (5%) percent of the total amount of this bid, including all alternates, lawful money of the

United States, for payment of which sum, well and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally firmly by these presents.

Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater that the amount for which it obligates itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A - rating in the latest printing of the A. M. Best's Key Rating Guide. If surety qualifies by virtue of its Best's listing, the Bond amount may not exceed ten percent of policyholders' surplus as shown in the latest A. M. Best's Key Rating Guide.

Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is signed by surety's agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.

THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its bid to the Obligee on a Contract for:

New Vehicle Maintenance Building

CoBC Project No. P25-07

NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such time as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the performance of the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation shall be void; otherwise this obligation shall become due and payable.

PRINCIPAL (BIDDER) SURETY

BY: BY:

AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT (SEAL)

PERFORMANCE/PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS that of hereinafter called Principal, and hereinafter called

Surety, are held and firmly bound unto the City of Bossier City, State of Louisiana, hereinafter called OWNER, in the penal sum of ($ ) in lawful money of the United States, for payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated day of , 20 , a copy of which is hereto attached and made a part hereof for the construction of: P25-07, New Vehicle Maintenance Building.

NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, subcontractors, and corporations furnishing materials for or performing labor the prosecution of WORK provided for in such contract, and any authorized extension or modification thereof, including, but not limited to, all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such WORK, and all insurance premiums on said WORK, and for all labor, performed in such WORK whether by SUBCONTRACTOR or otherwise, then this obligation shall be void; otherwise to remain in full force and effect.

AND THEREFORE, if the Principal shall well, truly, and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term thereof, and any extensions thereof which may be granted by the OWNER, with or without notice to the Surety and during the one year guaranty period, and if he shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the OWNER from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the OWNER all outlay and expense which the OWNER may incur in making good any default, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the WORK to be performed thereunder or the SPECIFICATION accompanying the same shall in any way affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS.

PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in four (4) counterparts, each one of which shall be deemed an original, this day of , 20 .

ATTEST:

PRINCIPAL

BY:

SURETY

BY:

Note: Date of bond must not be prior to date of Contract. If Contractor is Partnership, all partners should execute bond.

Important: Surety companies must meet the requirements outlined in LA RS 38:2219 to write surety bonds and insurance for the public works project.

MAINTENANCE BOND MAINTENANCE BOND

(Only if required in the Legal Notice to Bidders)

Bond No.

KNOW ALL MEN BY THESE PRESENTS:

That of as Principal, hereinafter called

CONTRACTOR, and a Corporation duly existing under the laws of the State of

Louisiana and hereinafter called SURETY, are held and firmly bound unto the CITY OF

BOSSIER CITY as obligee, hereinafter called CITY, for 10% of the contract price in the amount of ($ ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, Contractor, by written agreement dated _________________________ entered into a contract with the City of Bossier City for:

P25-07 New Vehicle Maintenance Facility – Bossier City Fire Department which contract is by reference made a part hereof, and is hereinafter referred to as the CONTRACT.

NOW THEREFORE, the condition of this obligation is such that if the Contractor upon receiving notice within a period of Twenty-Four Months from the date of final acceptance of said Contract of any defects in the work performed under said Contract which are directly attributed to defective materials or workmanship, shall promptly correct said defects, then this obligation shall be null and void; otherwise, it shall remain in full force and effect. No right of action shall accrue on this bond to or for the use of any person or corporation other than the CITY named herein.

SIGNED AND SEALED this day of 20

ATTEST:

(CONTRACTOR/PRINCIPAL)

By:

(SURETY)

AFFIDAVIT ATTESTING THAT PUBLIC CONTRACT

WAS NOT SECURED

THROUGH EMPLOYMENT OR PAYMENT OF SOLICITOR

Attachment 1. Contract Agreement

All architects, engineers, contractors, subcontractors, or any person, corporation, firm, association, or other organization receiving value for services rendered in connection with this contract shall execute the following affidavit:

BEFORE ME, the undersigned Notary Public, duly qualified and commissioned, came and appeared authorized representative of who does hereby state as follows, to-wit:

1) that I employed no person, corporation, firm, association, or other organization, either directly or indirectly, to secure the public contract under which he received payment, other than persons regularly employed by me whose services in connection with the construction of the public building or project or in securing the public contract in the regular course of their duties for me; and

2) that no part of the contract price received by me was paid or will be paid to any person, corporation, firm, association, or other organization for soliciting the contract, other than the payment of their normal compensation to persons regularly employed by me whose services in connection with the construction of the public building or project were in the regular course of their duties for me.

THUS D O N E A N D PASSED before me, Notary, on this

20 .

day of

Signature and Title

Notary Public

Bossier City Fire Department P25-07

Name of Project Project No.

Before me, the undersigned notary public, duly commissioned and qualified in and for the parish and state aforesaid, personally came and appeared Affiant, who after being duly sworn, attested as follows:

LA. R.S. 38:2227 PAST CRIMINAL CONVICTIONS OF BIDDERS

A. No sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes:

(a) Public bribery (R.S. 14:118) (c) Extortion (R.S. 14:66)

(b) Corrupt influencing (R.S. 14:120) (d) Money laundering (R.S. 14:230)

B. Within the past five years from the project bid date, no sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes, during the solicitation or execution of a contract or bid awarded pursuant to the provisions of Chapter 10 of Title 38 of the Louisiana Revised Statutes:

(a) Theft (R.S. 14:67)

(b) Identity Theft (R.S. 14:67.16)

(c) Theft of a business record

(R.S.14:67.20)

(d) False accounting (R.S. 14:70)

(e) Issuing worthless checks

(R.S. 14:71)

(f) Bank fraud (R.S. 14:71.1)

(g) Forgery (R.S. 14:72)

(h) Contractors; misapplication of payments (R.S. 14:202)

(i) Malfeasance in office (R.S. 14:134)

LA. R.S. 38:2212.10 VERIFICATION OF EMPLOYEES

A. At the time of bidding, Appearer is registered and participates in a status verification system to verify that all new hires in the state of Louisiana are legal citizens of the United States or are legal aliens.

B. If awarded the contract, Appearer shall continue, during the term of the contract, to utilize a status verification system to verify the legal status of all new employees in the state of

Louisiana.

C. If awarded the contract, Appearer shall require all subcontractors to submit to it a sworn affidavit verifying compliance with Paragraphs (A) and (B) of this Subsection.

Bossier City Fire Department P25-07

Name of Project Project No.

LA. R.S. 23:1726(B) CERTIFICATION REGARDING UNPAID WORKERS

COMPENSATION INSURANCE

A. R.S. 23:1726 (B) prohibits any entity against whom an assessment under Part X of Chapter

11 of Title 23 of the Louisiana Revised Statutes of 1950 (Alternative Collection Procedures

& Assessments) is in effect, and whose right to appeal that assessment is exhausted, from submitting a bid or proposal for or obtaining any contract pursuant to Chapter 10 of Title

38 of the Louisiana Revised Statutes of 1950 and Chapters 16 and 17 of Title 39 of the

Louisiana Revised Statutes of 1950.

B. By signing this bid/proposal, Affiant certifies that no such assessment is in effect against the bidding / proposing entity.

NAME OF BIDDER NAME OF AUTHORIZED SIGNATORY OF BIDDER

DATE TITLE OF AUTHORIZED SIGNATORY OF BIDDER

SIGNATURE OF

AUTHORIZED

SIGNATORY OF

BIDDER

Sworn to and subscribed before me by Affiant on the day of , 20 .

Notary Public

FAX: (318) 741-8970

E-MAIL – beauchemind@bossiercity.org

CORPORATE RESOLUTION

Name of Company: _______________________________________________________

Be it resolved by the Board of Directors/Members/Managers of _________________, a corporation/limited liability company (“Company”) organized and existing under the laws of the State of ________________________ and domiciled in _______________________, do hereby resolve that __________________________ is hereby authorized to sign any and all contracts and/or agreements with the City of Bossier City and to do any and all things necessary to execute the contracts and/or agreements on behalf of the Company.

That I, ________________________, ______________________ hereby certify that

(Name) (Position of Authority) the above and forgoing resolution is a true and correct copy of a resolution of the Board of

Directors/Members of the Company which was passed at a meeting, duly called on

____________________, at which a quorum was present. The foregoing resolution has been entered into the records of the Company, has not been rescinded or modified, and remains in full force and effect on this date.

IN WITNESS WHEREOF, the undersigned have executed this consent this

_________ day of ____________________, 2023.

WITNESSES:

Printed name: _________________ SIGNATURE

Printed name: _________________

NOTARY PUBLIC

New Sales Tax Relief for Contractors on Public Projects in Louisiana Effective July 1, 2025, Act 384 (originally LA House Bill 578 of the legislative session) introduces a significant change that could reduce costs for contractors and subcontractors working on public construction projects.

Act 384 amends Louisiana law to extend state and local sales tax exemptions to contractors and subcontractors purchasing materials or services for government-funded construction projects.

While interpretations may vary, it is our understanding that the exemption applies to qualifying purchases made on or after July 1, 2025, regardless of when the public contract initially started.

Who is Eligible?

To qualify for the exemption:

• The purchase must be made by a general contractor or subcontractor.

• The purchase must be directly related to a public construction project.

• The project must be funded by a governmental entity, such as a state agency, parish, municipality, or political subdivision.

How to Claim the Exemption:

• Apply for an exemption certificate through the Louisiana Department of Revenue (LDR). Click here to view the current application.

• The general contractor or their subcontractor must provide a copy of the construction contract when applying for a certificate of exemption from the department.

• Once issued, the certificate will include the job description, contract number, state or local government entity identifying information, and valid dates or a date range for the project.

• Each contractor and subcontractor must apply individually.

• Certificates must be presented to vendors at the time of purchase.

https://8171221.fs1.hubspotusercontent-na1.net/hubfs/8171221/Sales%20Tax%20Exemption%20Certificiate.pdf

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Purchases of tangible personal property, digital products, and taxable services, and/or leases and rentals of tangible personal property and digital products by the political subdivision referenced below are totally exempt from the sales tax levied by the State of Louisiana as provided by La. R.S. 47:305.7(A)(1). The Louisiana Constitution, Article VI, §44(2) defines a political subdivision as “a parish, municipality, and any other unit of local government, including a school board and a special district, authorized by law to perform governmental functions.” Political subdivisions making purchases from vendors requiring a certified exemption certificate may apply by completing Form R-1057, Political Subdivision Certification.

PLEASE PRINT OR TYPE

Political Subdivision LDR Account Number (if applicable)

Address

City State ZIP

The above referenced entity does hereby certify that the entity is a public agency of the State of Louisiana with legal status as one of the following:

■■ State agency, board, or commission ■■ Parish school board or public school

■■ Municipal government or instrumentality thereof ■■ Law enforcement district

■■ Public charter school (La. R.S. 17:3971-4001) ■■ Waterworks district

■■ Hospital service district ■■ Parish and municipal libraries

■■ Public housing authority ■■ Other _________________________________________

■■ Parish government or instrumentality thereof

Purchases of tangible personal property, digital products, and taxable services, and/or leases and rentals of tangible personal property and digital products by the above referenced political subdivision are totally exempted from the sales tax levied by the State as provided by La. R.S. 47:305.7(A)(1). The Louisiana Constitution, Article VI, §44(2) defines a political subdivision as “a parish, municipality, and any other unit of local government, including a school board and a special district, authorized by law to perform governmental functions”.

The authorized person for the political subdivision certifies that the entity meets the criteria for the sales tax exclusion under La. R.S.

47:305.7(A)(1), and if sales tax is later found to be due, the entity will be responsible for any tax liabilities.

Notice to Dealer: Report this sale on Schedule A of your sales tax return as an allowable deduction for sales to U.S.

government and Louisiana state and local government agencies. This form is valid until December 31, 2030.

Signature of Authorized Agent Authorized Agent Title

Signature Date (mm/dd/yyyy)

R-1056 (1/25)

Purchases by Political Subdivisions of the State of Louisiana

Sales Tax Exemption Certificate Louisiana Revised Statute 47:305.7(A)(1)

For questions about this form, please contact:

Louisiana Department of Revenue Phone: (855) 307- 3893 Email: Sales.Inquiries@la.gov

This form is for use by contractors and subcontractors when applying for certification and exemption from the collection of sales tax in accordance with La. R.S. 47:305.7(A)(1)(b).

Please complete the application below and return it via email to LDRSales.ExemptionApplications@la.gov along with a copy of the executed contract.

Applicant Information Contractor Legal Name LDR Sales Tax Account Number

Contractor Trade Name

Physical Address City State ZIP

Mailing Address City State ZIP

Contact Person Contact Number

Email Address

Public Entity Information Public Entity LDR Sales Tax Account Number (if applicable)

Contract Information Contract Number Contract Beginning Date (mm/dd/yyyy) Contract End Date (mm/dd/yyyy)

Contract Description

Please select the legal status of the public entity listed above:

State agency, board, or commission Parish school board or public school

Municipal government or instrumentality thereof Law enforcement district

Public charter school (La. R.S. 17:3971-4001) Waterworks district

Hospital service district Parish and municipal libraries

Public housing authority Other _________________________________________

Parish government or instrumentality thereof

Under the penalty of perjury, I declare that I am authorized to sign this application on behalf of the above named contractor, and that I have examined this application, and to the best of my knowledge, it is true, correct, and complete.

Name (Please print) Title

Signature Date (mm/dd/yyyy)

A copy of the contract with all parties’ signatures must be attached to the application. Failure to provide a copy of the contract will result in delays in the evaluation process.

R-85012-T (7/25)

Public Projects Contractor/Subcontractor Sales Tax Certification and Exemption Application

Louisiana Revised Statute 47:305.7(A)(1)(b)

For questions about this form, please contact:

Louisiana Department of Revenue Taxpayer Compliance - SES Division Phone: (855) 307-3893 Email: LDRSales.ExemptionApplications@la.gov mailto:LDRSales.ExemptionApplications%40la.gov?subject= mailto:LDRSales.ExemptionApplications%40la.gov?subject=

GENERAL CONDITIONS

1.1 INSURANCE/BOND/INDEMNIFICATION REQUIREMENTS OF

CONSTRUCTION/PUBLIC WORKS CONTRACTORS

(Give a copy of these requirements to your agent)

1.2 INSURANCE DEFINITIONS:

1.2.1 Insurance Company: The company or firm which will protect the Contractor from claims which may arise out of or result from the Contractor’s operations and for which the Contractor may be legally liable. An acceptable insurance company is defined as one licensed in the State of Louisiana or an “approved non-admitted” carrier. Generally, as a minimum, the company issuing a bond must have a current A.M. Best rating of A- or better. Companies providing insurance coverage other than bonds must have a current A.M. Best rating of A-, Financial Size Category VII or better. This rating requirement will be waived for the Workers’ Compensation only on Admitted insurers offering statutory benefits This waiver shall not apply to Self-Insured Funds without prior, written consent of the City.

1.2.2 Surety: The bondsman, party or parties who may guarantee the fulfillment of the contract by bond. An “acceptable surety company” is defined to be a company that is either domiciled in Louisiana or owned by Louisiana residents and is licensed to write surety bonds or appears on the current “Treasury List” (i.e., U.S. Department of the Treasury Circular 570, Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies) and approved for an amount equal to or greater than the amount of contract, licensed in the State of Louisiana and qualified to write bonds in the State of Louisiana.

1.3 SURETY AND CONTRACT BONDS:

1.3.1 Proposal Guaranty: The bid must be accompanied by a bid bond in an amount not less than 5% of the total bid amount including additive alternates. The proposal guaranty shall be a check certified by the cashier of a National or State Bank, or a bid bond guaranteed by an acceptable surety company. The certified check or bid bond shall be made payable to the City of Bossier, Louisiana. A cashier’s check or money order will be accepted; however currency will not be accepted.

1.3.2 Procurement of Surety Bonds and Insurance: Surety bonds written for public works project shall be written by a surety or insurance company currently on the U.S.

Department of Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register or by an insurance company that is either domiciled in Louisiana or owned by Louisiana residents and is licensed to write surety bonds. For any public works project, no surety or insurance company shall write a bond which is in excess the amount indicated as approved by the U.S. Department of the Treasury Financial Management Service list; companies authorized by this Paragraph who are not on the treasury list shall not write a bond when the penalty exceeds 15 percent of its capital and surplus, such capital and surplus being the amount by which the company’s assets exceed its liabilities as reflected by the most

GENERAL CONDITIONS

recent financial statements filed by the company with the Department of Insurance. In addition, any surety bond written for a public works project shall be written by a surety or insurance company that is currently licensed to do business in the State of Louisiana.

1.3.3 Performance/Payment Bond: The Contractor shall furnish a Corporate Surety Bond in an amount at least equal to 100% of the contract price, guaranteeing the faithful performance of this contract and the payment of all persons performing labor and furnishing equipment and material in connection with this contract. Prior to the execution of the contract, the Contractor shall file the bond with the City with an acceptable surety company, as defined herein. The bond must be signed by both the Contractor and Surety.

1.3.4 Maintenance Bond: When required the Contractor shall furnish a Maintenance Bond equal to 10% of the contract price for the maintenance and repair of any and all structural defects which may develop or occur due to defective material and/or workmanship for a period specified under this contract beginning the date the Certificate of Substantial Completion for the project is issued by the Owner.

1.3.5 The insurance required shall be written for not less than limits of liability specified herein. Coverages shall be written on forms which include contractual liability and independent contractor coverage on an occurrence basis and products/completed operations coverage.