New Truck 26-27 Paw Paw Public Schools.pdf

Paw Paw Public Schools Bid Solicitation

Fleet Vehicle Procurement – ¾ Ton 4x4 Work Truck

(Prepped for Western Plow & Salter)

INVITATION TO BID

Fleet Vehicle Procurement

Paw Paw Public Schools (PPPS) is soliciting competitive sealed bids for the purchase of one

(1) new, unused current model year (2026 or 2027) ¾ Ton 4x4 Work Truck. The vehicle must be delivered with all factory electrical, mechanical, and structural prep packages required to cleanly integrate with Western snow removal assets, without duplicating hardware components bundled with future equipment purchases. The objective of this bid is to evaluate local dealership capabilities against existing state cooperative purchasing contracts (MiDEAL).

ISSUED: 08/28/2026

DUE DATE: 09/16/2026 @ 10:00 a.m.

1. GENERAL INFORMATION

1.1 Scope of Procurement (Readiness Framework)

The selected vendor shall supply and deliver one (1) brand new heavy-duty utility truck matching or exceeding the technical specifications detailed in Section 2.

Strict Procurement Rule to Avoid Duplicate Billing: This contract is for the vehicle and factory-level fleet integration readiness only. Physical snowplow blade assemblies, tailgate hoppers, vehicle-side structural push-beam mounts, proprietary wiring isolation modules, and handheld controllers are explicitly excluded from this bid, as those components are standard inclusions bundled with future equipment hardware packages. The winning dealership must provide a truck optimized with heavy-duty electrical service, dual batteries, factory plow prep, and auxiliary switches cleanly mapped to dead-ended wiring leads at the front and rear bumpers for clean, post-delivery, plug-and-play equipment connection.

1.2 Due Date and Submission

Sealed bids are due Wednesday, September 16, 2026 at 10:00 a.m. Bids must be submitted in duplicate (2 physical copies) to the PPPS Admin Building, 119 Johnson Road, Paw Paw, MI 49079. Bids received after this time will not be considered or accepted. Envelopes must be sealed and marked “Fleet Vehicle Bid – Paw Paw Public Schools”. Bidders must also email an electronic copy of the proposal to dan.grimm@ppps.org.

1.3 Questions & Clarifications

Direct all technical or procedural questions via email to Josh Gibson at joshua.gibson@ppps.org. All questions must be received no later than forty-eight (48) hours prior to the bid due date. Oral responses or interpretations shall not be considered binding.

1.4 Reservation of Rights

Bid quotes must remain guaranteed for a minimum of 90 calendar days. PPPS reserves the right to accept or reject any or all bids, to award the contract in whole or in part, to waive any informalities or irregularities, and to award a contract other than the lowest bidder to the extent permitted by law.

1.5 Non-Discrimination

Neither the contractor nor its subcontractors will discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment because of race, color, religion, national origin, age, sex, sexual orientation, gender identity or expression, height, weight, marital status, disability, or any other classification protected by law..

1.6 Required Bidder Submittals

Sealed bids must include the following documents in duplicate:

1. Bid Proposal Form (Section 3).

2. Manufacturer's printed build sheet itemizing factory fleet options.

3. Detailed line-item breakdown showing compliance with the Plow/Salter electrical routing framework.

4. Warranty documentation covering the vehicle asset.

1.7 Work Schedule & Operational Constraints

Delivery of the vehicle must be coordinated with the District during normal District operating hours (Monday–Friday, 7:00 AM to 3:30 PM).

2. MINIMUM TECHNICAL SPECIFICATIONS

Bidders must provide a vehicle that meets or exceeds the following generic specification baselines. Minor variations must be explicitly detailed on your bid submission form.

Component Minimum Specification Required

Classification ¾ Ton Heavy Duty (2500 / F-250 Series Fleet Utility Base)

Drive System 4-Wheel Drive (4x4) with electronic or manual transfer case

Cab Style Extended Cab (SuperCab / Crew Cab configuration)

Cargo Box Standard Bed (up to 6.5 foot)

Engine Heavy-duty V8 Gasoline Engine (Minimum 6.4L / 7.3L displacement baseline)

Transmission Heavy-Duty Automatic Transmission

GVWR & Payload Minimum 10,000 lbs. GVWR / Minimum 2,500 lbs. payload capacity

Exterior Color Solid Fleet White (Oxford White, Bright White, or equivalent)

Interior Heavy-Duty Vinyl 40/20/40 Split Bench Seating; Easy-clean rubber/vinyl flooring

Electrical System High-Output/Dual Alternator fleet setup (Minimum 350-amp total system output) and a dual battery configuration to support high-amperage snow removal operations

Towing / Cab Options

Integrated Trailer Brake Controller, Class V Receiver Hitch with 7-pin wiring plug, roof clearance marker lamps, and left/right black platform running boards

Factory Prep Packages

Manufacturer's Snow Plow Prep Package explicitly configured on order sheet.

Interior Switches Factory auxiliary upfitter switch bank (minimum 4-6 operational switches) integrated cleanly into the instrument panel or overhead console.

Bed Protection Durable, factory-applied or high-grade aftermarket Spray-In Bedliner.

Plow Electrical Framework

Vehicle must be delivered prepped to seamlessly receive a Western 8'6" Pro Plus® Mild Steel Straight Blade plow footprint.

• Required: Route fused, clean power lines from the dual battery system and map designated cabin upfitter switches to dead-ended wire leads at the front grill/bumper area.

• Exclusion Clause: Do not include the cost or physical installation of the undercarriage push-beam mount, 3-port isolation modules, or handheld controllers, as these parts are standard equipment inclusions bundled with the hardware purchase.

Salter Electrical Framework

Vehicle must be delivered prepped to seamlessly receive a Western Low Profile 1000 hitch-mounted poly hopper salt spreader footprint.

• Required: Route high-amperage power/ground wiring directly to the rear bumper/receiver area with an inline circuit breaker, and map a cabin upfitter switch to control rear power flow .

• Exclusion Clause: Do not include the cost or physical installation of the variable-speed control modules, receiver hitch mounts, or reducer blocks, as these parts are standard equipment inclusions bundled with the hardware purchase .

3. BID PROPOSAL FORM

Dealership Name: ____________________________________________________

Fleet/Commercial Rep Name: ___________________________________________

Address: ____________________________________________________________

Phone: ___________________________ Email: ___________________________

Vehicle Year, Make, & Model Proposed: _________________________________

Pricing Breakdown Bidders must itemize costs below. Sum totals must include all dealer prep, fleet configuration, and destination fees.

Procurement Item Description Total Net Cost

Base Truck (Matching Section 2 Chassis Specs) $_____________________

Commercial Snow Plow Electrical Framework & Front Bumper Wiring Prep

Tailgate Salt Spreader Rear Power Routing & In- Cab Switch Integration Prep

All Title, Title Reassignment, Documentation, Fleet Prep, and Delivery Fees

TOTAL FIRM DELIVERED BID PRICE $___________________

Estimated Delivery Window (Days from Order Placement): ___________________

Warranty Terms Information:

Vehicle Bumper-to-Bumper: __________________________________________________

Powertrain Warranty: _______________________________________________________

Dealer-Installed Wiring/Prep Components: _____________________________________

I hereby certify that the vehicle and integration readiness framework packages proposed meet or exceed all baseline specifications provided by Paw Paw Public Schools, and agree to deliver the completed unit under the terms defined herein.

Authorized Signature: __________________________________ Date: _______________

Print Name & Title: ________________________________________________________

Familial Relationship Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of Paw Paw Public Schools Board of Education or Paw Paw Public Schools Superintendent must be accompanied with the bid. Bids without this affidavit will not be accepted.

The members of Paw Paw Public Schools Board of Education are: Brent McNitt, Mary Beth Sons, Nathan Mitchell, Tom Imus, Ray Martin, Maria Bowater, Lindsay Clark

Paw Paw Public Schools Superintendent is: Jeremy Davison

□ The following are the familial relationships:

□ There are none.

STATE OF MICHIGAN

COUNTY OF_________________________

The undersigned, authorized representative of the bidder __________________________ does hereby (Company name) acknowledge that the bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name: ____________________________________________________________________

Title: __________________________________________________________________________

Subscribed and sworn to before me this _____day of _________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________

AFFIDAVIT OF COMPLIANCE

Iran Economic Sanctions Act

Michigan Public Act No. 517 of 2012 The undersigned, the owner or authorized officer of the below-named bidder (the “Bidder”), pursuant to the compliance certification requirement provided in Paw Paw Public Schools (the “School District”) Request For Bids Fleet Vehicle Procurement –¾ Ton 4x4 Work Truck (the “RFB”), hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Bidder is awarded a contract as a result of the aforementioned RFB, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three

(3) years from the date it is determined that the person has submitted the false certification.

STATE OF MICHIGAN

COUNTY OF_________________________

The undersigned, authorized representative of the bidder __________________________ does hereby (Company name) acknowledge that the bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder (Company) Representative

Print Name: __________________________________________________________________

Title: ________________________________________________________________________

Subscribed and sworn to before me this _____day of ___________________, ________.

Notary Public, ______________County, Michigan

My commission expires: ____/____/________