New RFQ for MCI Plan.pdf

Request for Quotes Consultant to Write

Mass Casualty Incident Plan

Lane County Emergency Management is seeking quotes from consultants to write the Lane County Mass Casualty Incident (MCI) Plan. This request is to collect existing jurisdictional plans and work with local partners to include representations from Ambulance Service Areas, Hospitals, Fire Departments, and Law Enforcement agencies to write a County level MCI Plan.

EVALUATION AND SELECTION OF QUOTES

Consultants should be aware that the findings of County staff will result in a recommendation. The final determination of contract award will be by the County Emergency Manager, as appropriate. The award shall be to the Eligible Quoter(s) whose Quote is determined in writing to be the most advantageous to the County in overall value, considering both cost and qualifications. The consultant will agree to monthly updates with Lane County Emergency Management to track deliverables. The consultant contract must not exceed $25,000 in total cost.

DEADLINE

Please submit a quote responding to all the items outlined in Attachment A. Type directly into the document, save as MS Word file, and return all via email, to elijah.davis@lanecountyor.gov no later than Monday, October 10, 2022 by 5pm.

ADDITIONAL TERMS

In evaluating the Quotes and selecting a Vendor, County reserves the following rights:

• To reject any Quote, and may for good cause, reject any or all Quotes when it is in the public interest to do so;

• To issue subsequent requests for Quotes, if desired;

• To negotiate with any Vendor to further amend, modify, refine, or delineate its Quote, and the

Agreement price as it is affected by such negotiation of scope of services, and specific Agreement terms;

• To request additional or more detailed information from any Quotes submitted.

mailto:elijah.davis@lanecountyor.gov

ATTACHMENT A

CONTACT INFORMATION

All questions regarding this project and request should be directed to Elijah Davis at the contact information below. Elijah Davis, elijah.davis@lanecountyor.gov 541-682-6711.

INFORMATION TO BE PROVIDED WITH QUOTES

1. Proposals must be submitted as an attachment to an email, submitted to the email address stated above.

2. The subject line of the email must clearly identify the submission as a response to this specific

RFQ.

3. Unless otherwise stated in the Proposal Requirements, proposal documents may be submitted in PDF format only.

4. Proposals must not include .zip files, and should be between 3 and 5 pages in length.

5. Company Name, product name, and contact information (email, office phone, cell phone if available) for Quote process.

6. A brief overview of yourself and/or your organization. Be sure to include number of years providing plan writing equivalent to this project.

7. Quotes should answer all questions

8. A plan on what stakeholders around the County, you will use to collect information for this plan.

9. An estimated project timeline to include delivery of a draft review to stakeholders no later than January 13th 2023, and Final Product delivery no later than February 3rd, 2023.

mailto:elijah.davis@lanecountyor.gov

10. An agreement to meet virtually or in person with County Emergency Management every 3-4 weeks on plan status, guidance, and assistance.

11. Any applicable licenses to conduct business in the State of Oregon.

12. Background information regarding any previous work completed for Lane County.

13. Based on your project timeline and deliverables, please provide your proposed fees for the services described in this RFQ. Your proposed fee should be a fixed price, including all anticipated travel related expenses and/or miscellaneous expenses. This contract is not to exceed $25,000.