New 4000 gallon tanker bid proposal 9 11 2025.pdf

+HART COUNTY BOARD OF COMMISSIONERS

800 Chandler Street

HARTWELL, GA 30643

DATE: September 23, 2025

BID NOTICE

Sealed bids for a New Tandem axle 4000-gallon Tanker / Tender subject to the conditions and provisions set forth in the attached bid package will be received at the Hart County Board of

Commissioners office until Thursday, October 23, 2025 at 3:00 pm. The commodities and/or services must be furnished as described and specified in this package.

Bids must be received either via mail or hand delivered in a sealed envelope. Faxed or emailed bids cannot be accepted.

Please address mailed bids, Fed-Ex, UPS, or hand delivered bids to:

Atten: Jean Teasley

HART COUNTY BOARD OF COMMISSIONERS

800 CHANDLER STREET

HARTWELL, GA 30643

Also, please show the following on the OUTSIDE of the envelope:

BID FOR: New Tandem Axle 4000-Gallon Tanker / Tender and the name of your company

NOTE: Some “Next Day” deliveries may not get delivered to this office prior to the bid opening.

Please be aware of this and make arrangements to have your bid here on time, as late bids will be rejected.

NOTICE: If you are downloading this information from a web page, you must register with Hart

County at the contact information listed in Section IV, Interpretations or Addenda or via email at jconwell@hartcountyga.gov This is the only way Hart County can be sure that you receive all addendum and relevant information for this bid.

mailto:jconwell@hartcountyga.gov

HART COUNTY FIRE DEPARTMENT

BIDS FOR New Tandem Axle 4000 gallon Tanker/Tender

DATE BIDS DUE: Thursday, OCTOBER 23, 2025 at 3:00 p.m.

BID FORM

800 CHANDLER ST., HARTWELL, GA 30643

The (Company)___________________________________________________________ submits herewith Bid in response to bid request in this package, and in compliance with the description(s) and/or specification(s) attached hereto:

NOTE: You must sign and complete the Bid Supplemental Form and Contractor Affidavit.

PRICE:

Price in Numbers

Additional price

The following Addenda to the Bidding and Contract Documents are acknowledged:

Addendum No: Dated:

Addendum No: _________________ Dated: ______________________________

OFFICIAL COMPANY ADDRESS ________________________________________________

EMAIL ADDRESS

SIGNATURE

PRINT NAME

TITLE PHONE __________________________

DATE FAX

Corporate Seal (if applicable)

BID SUPPLEMENTAL FORM

DATE: _____________________________

NOTICE: Hart County Purchasing Policy prohibits awards to a (1) county employee, (2) employee of a constitutional officer, (3) a Board of Commissioner Member, (4) Constitutional Officer or to a company/business where a county employee/Constitutional Officer holds any interest. These prohibitions also apply to immediate family members of those listed above. By signing below, you are confirming that these prohibitions do not apply to your company/bid.

References: Name, Title, Organization Phone Number, and email address

1.

2.

3.

The _____________________________________________ (Bidder) takes the following exceptions to the specification and bid documents:

(Important: See section IIb)

CONTRACTOR AFFIDAVIT AND AGREEMENT OF COMPLIANCE WITH GEORGIA LAW

13-10-91 (1/1/10)

By executing this affidavit, the undersigned contractor verified its compliance with O.C.G.A. 13-

10-91, stating affirmatively that the individual, firm or corporation which is contracting with the

Hart County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of

1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the Hart County

Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the (name of the public employer) at the time the subcontractor(s) is retained to perform such service.

EEV/Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE _____ DAY OF_____________, 20___

Notary Public

My Commission Expires:

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the ”EEV/Basic Pilot Program” operated by the U.S. Citizenship and Immigration Services

Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security

Administration(SSA).

Contact Chief Jerry Byrum or John A. Boudway, HCFD, for any questions concerning the bid.

Chief Jerry Byrum

Hartwell GA 30643

706-856-5325 or 706-371-4376

E-mail: hcfchief@hartcountyga.gov

John A. Boudway

Hartwell GA 30643

706-460-6079 or Cell 706-680-2400

E-mail: ltjboudway@gmail.com or jboudway@hartcountyga.gov

I. GENERAL INFORMATION FOR BIDDERS

Hart County reserves the right to reject any or all bids, further negotiate with one or more bidders, and waive any technicalities or informalities if it is deemed in the best interest of the County. Hart

County assumes no responsibility in the costs incurred by the bidder in preparing a response.

The Hart County Board of Commissioners reserves the right to waive technicalities, to accept or reject any and all bids or proposals and to waive any irregularity in any bid or proposal received, to award the entire bid or proposal to one vendor or multiple vendors or to make awards by group or location, whichever is in the best interests of Hart County.

It is the bidder’s responsibility to verify all quantities and specifications are met to perform the work as specified herein, before submitting their bid. The price submitted shall include all labor and materials for completion of the work. In the event of a conflict between these specifications and any referenced specifications the higher quality specification shall supersede. Quantities listed are approximate and may be varied at the discretion of the Owner.

All measurements given on the list of work to be done are approximate. It is the contractor’s responsibility to verify all quantities and measurements necessary to perform the work as specified herein, before submitting their bid.

Bids submitted and prices submitted shall be valid for 90 days after submittal of bids. After this 90-day period, the bidder has the right to withdraw his pricing or be awarded the work at the bid price should the County choose to award this work. If only one bid is received the County may choose not to open the bid and solicit additional bids prior to opening all bids in a public meeting.

mailto:hcfchief@hartcountyga.gov

II. PREPARATION OF BID

A. Bidders must submit bids on the proposal forms provided. Additional materials can also be included with the bids. Complete the bid form, bid supplemental form, and contractor affidavit. Place the bid in both numbers and words on the bid form in the space provided. In the event of a conflict between the number and words bid the price in words shall be used. Place bid within an envelope addressed:

Atten: Jean Teasley

Hart County Board of Commissioners

Hartwell, GA 30643

Place on outside of envelope(s):

1) NEW 4000-Gallon Tanker / Tender along with your company name.

B. Any deviations (exceptions) from the bid specifications must be included on the Bid

Supplemental form. Such deviations may be evaluated by the Owner in making a final determination as to the selection of a bidder.

C. Submit proposals filled out in ink or typewritten, without erasure, interlineations, or changes.

No bid changes will be permitted to be placed on the outside of the envelope. If a bidder desires to change the bid prior to the deadline for acceptance, the bidder may remove and place the revised bid in a new sealed envelope.

D. Make proposals in the name of the principal and if it is a partnership, give the names of all parties. Give the exact post office address. If an agent submits proposals, provide satisfactory evidence of agency authority with the proposal.

III. BIDDER’S RESPONSIBILITY

A. Before submitting their bid, the Bidder shall carefully perform all necessary investigations to inform themselves thoroughly as to the specifications needed for this work.

IV. INTERPRETATIONS OR ADDENDA

Any questions concerning this invitation should be directed via fax or mailed to:

Terrell Partain

County Administrator, 800 Chandler Street

Hartwell, GA 30643

Fax: 706-376-9477

Hart County reserves the right to reject any or all bids, to further negotiate with one or more bidders, and, to waive any technicalities and informalities, and to accept the bid deemed to be in the best interest of the County.

No oral changes or interpretations shall be made to any bidder regarding the bid Documents or any part thereof. Every request for an interpretation shall be made in writing via fax or mail to: Terrell

Partain, Hart County Administrator, at the contact information above.

Any inquiry received five or more days prior to the date fixed for acceptance of bids will be given consideration and addressed to all known bidders in the form of an Addendum. Any changes or interpretations to the specifications shall also be in the form of an Addendum to the Bid Documents.

All Addenda will be faxed and mailed to each person holding Bid Documents, but it shall be the bidder’s responsibility to make inquiries as to the Addenda issued. All such Addenda shall become part of the Bid Documents, and all bidders shall be bound by such Addenda, whether or not received by the bidders. It shall be the bidder’s responsibility to ensure delivery of any and all requests for interpretations.

V. OTHER REQUIREMENTS

Should the contractor, in the opinion of Hart County representatives, fail to comply with any requirements of these specifications, the County may delay work until such requirements are satisfactorily met.

Any quantity listed is approximate and/or estimated. The Contractor shall verify all quantities.

Hart County reserves the right to reject any or all bids, to further negotiate with one or more bidders, and, to waive any technicalities and informalities, and to accept the bid deemed to be in the best interest of the County.

This bid package and any subsequent bid addendum are the specifications and contract documents for this project. The County must approve any variance from the required specifications in writing.

If there is a conflict between these specifications and any referenced specifications, the higher quality specification shall be applied.

VI. TECHNICAL SPECIFICATIONS

SCOPE

This specification details design and materials criteria to afford the safe transportation of water for the purpose of firefighting duties. This unit is to be a new unit 2025 or newer.

_____Comply _____Exception

SPECIFICATIONS:

Overall height not to exceed 10 feet

Tank Configuration

Modified elliptical, or flat side “O “round design

Tank configuration 4000-gallon low profile tank design

14’ Long X 5’4” Tall X 90” Wide Tank Size (4000 gallons)

¼” carbon steel construction / bottom, end plates, 3/16” gauge carbon steel baffles & top

¼” saddle between subframe, and tanker

Inset tank ends with break for added strength

Two baffle each cross baffles / 2” tubular bracing with gussets

14’of 3” internal plumbing each tank / to pressurize the rear outlets

Includes internal Coltar coating, (or equivalent)

Internally mounted zinc anodes for rust inhibitors.

20 X 10” Betts vented man way (or equivalent)

3” fire hydrant fill w/ 2 ½” fire hose adapter.

Lifting eyes at all four corners.

Rear mounted Ladder for easy access to manway not to exceed the top of the tank.

Carbon steel fenders are welded to the tanker based on chassis C/A 130”

All DOT lights as required (brake, stop, reverse running)

Primed, and painted “RED” includes clear coat finish

Pump & Spraying System

Hot shift PTO for an Allison transmission

Direct mount PTO pump / installed

External PTO, and throttle controls / located at the pump for operator ease

Complete hyd. system / design to operate chassis at low RPM, but maximize pump speed

Hydraulic reservoir 30 gallons / filtering system / hoses, fittings / vented fill cap Berkeley

4” X 4” Self-priming pump hydraulically driven /rated @700GPM (or equivalent)

The fully hydraulic system is designed to maximize the chassis life by operating the engine at a low RPM (900-1200 RPM), while operating water pump at the required RPM (Berkeley 2100

RPM / Flow-max 3100 RPM) (or equivalent)

Complete hyd. system / design to operate chassis at low RPM, but maximize pump speed

Hydraulic reservoir 30 gallons / filtering system / hoses, fittings / vented fill cap Berkeley

4” X 4” Self-priming pump hydraulically driven /rated @700 GPM (or equivalent)

Aluminum dirt shields up pump assembly

Self-loading system for Berkeley pump (or equivalent)

One rear mounted 2 ½” pressurized outlets with ball valve

One rear 2 ½” intake

One rear mounted 6” inlet with ball valve

Minimum 6” air operated rear dump valve

One driver side mounted 2 ½” inlet w/ ball valve

One curb side 2 ½” inlet w/ ball valve

Curb side, and driver side 2 ½” pressurized outlets with ball valve

In-cab controls for all functions

Separate air switch for each spray head

Emergency Lights / Siren / Reflective safety tape

Includes four, (4), Whelen 600 series RED LEDs on each corner of the top of the tank (2) ON

THE DRIVERS SIDE, (2) ON THE PASSENGERS SIDE

Includes Two (2) Whelen 600 series LED’s top rear of tank, ONE RED, ONE AMBER

Includes Two (2) Whelen 700 series RED LED’s front grill

Includes Two (2) Whelen 700 series RED LED’s, one mounted over drivers’ side front tire, one mounted over passengers’ side front tire.

1- 54” Whelen LIBERTYtm II SOLOtm with takedown lights and alley lights / lens patterns

RED, CLEAR, and AMBER w/ monetary switch panel, in-cab controls, mounted

Includes 4” LED work lights 2-mounted at the rear, 2-mounted at the front corners of the tank, and one at the pump assembly

RED, YELLOW conspicuity tape on the back of the tanker, and fenders

Whelen 295 Series Electric Siren and 200-watt Speaker mounted, (or equivalent)

Hose, tool storage / potable tank mounts

Three under body toolboxes.

1) 1 - 48” X 24” X 24” aluminum toolboxes, one curb side under tank in front of tandems

2) 2 - 24” X 24” X 24” mounted on each side of the extended rear bumper

Dual stainless steel “T” handles lockable latches

Gas shock assisted side opening doors

8 -Side mounted rungs, (4 Drivers side, 4 Passenger side), tank rest with lunette eyes for securing drop tank to the side of the 4000-gallon tanker

Sub Frame assembly

6” heavy duty sub frame assembly welded to tanker carbon steel construction Sub-frame design for all US manufactured over the road chassis

Welded mounting brackets with gussets

Chassis drilled & line bored

Sub slate material UHMW for chassis protection

Grade “8” mounting bolts Sub frame 14ft long / applicable with tandem axle chassis design

24” extended rear bumper includes expanded metal bottom

Completion & Chassis Information

Overall height not to exceed 10 feet

Mounted on a new Freightliner 2026 108SD tandem axle chassis, (or equivalent)

Equipped with a Cummins L9, 330HP @ 2000RPM, 2200 Gov/ 1000LB/FT @ 1400 RPM, (or equivalent)

Cummins engine brake, (or equivalent)

Vertical exhaust

Allison 3000 RDS 6 speed automatic transmission

16,000lb front spring suspension

40,000lb Hendrickson RT403 rear suspension, (or equivalent)

54,000GVW

5:86 gear ratio

Double frame

Single 60-gallon driver side aluminum fuel tank

RED in color.

Air conditioning.

Air brakes.

Air ride driver’s seat.

Continental HAU/3 WT, 315/80R22.5 20 ply front tires mounted on aluminum bud front wheels, (or equivalent)

Continental, HDR2 11R22.5, 14 ply, rear tires, (or equivalent)

12-volt battery plugin

12-volt Kussmaul 1200 battery charger with auto eject.

Truck to include all new Freightliner factory warranty, (or equivalent)

Price includes PTO.

PTO pump installed for an Allison transmission.

Air supply inlet with auto ejects for maintaining air pressure when parked at the station.

Must take possession within 90-120 days from order date.

End of Bid Package