Nepal APC Procurement SOW 20MAY24.docx

Statement of Work Armored Personnel Carrier (APC) for Peace Operations Training and Assistance in Nepal May 20, 2024

1. Background

This Statement of Work (SOW) defines requirements of the Global Peace Operations Initiative (GPOI) procurement to support peace operations training and capacity building in Nepal. GPOI is a United States Department of State security assistance program focused on building international peacekeeping capacity worldwide in close collaboration with the U.S. Department of Defense (DOD). The Nepali army will use the armored personnel carriers and associated training for a future United Nations (UN) Reconnaissance (RECCE) Company pledged to support a UN peace operations mission.

2. Requirements and Delivery

a. The Contractor shall procure and deliver nine (9) Armored Personnel Carrier (APC)Vehicles with very high frequency (VHF) and high frequency (HF)/multiband radio sets with vehicle intercom systems; service parts packages; and training per Table 2.1 - Delivery Requirements:

Table 2 Delivery Requirements

NOTE: State Department reserves the right to adjust the quantity of APC’s request exercised at award, then stated pricing no longer available. FAR 2.217-6 Applicable

b. The Contractor shall complete all requirements within 365 days of task order award.

c. The Contractor shall arrange transportation and delivery of all vehicles, associated spare parts, communications, and training packages. The place of delivery and acceptance is:

Ultimate Consignee Address:

Directorate of Peace Operations, Nepali Army Peace Operations Logistics Centre, Bara, Nepal

d. The Contractor shall deliver all vehicles with a full tank of fuel.

3. General.

a. The Contractor shall:

(1) Provide a copy of all applicable welding and welder certifications as well as standards utilized for all vehicles at the time of proposal submission.

(2) Furnish all management, supervision, labor, materials, equipment, and incidentals required to complete the work described in this SOW.

(3) Review the Fly America Act restrictions and ensure all air transportation of personnel or cargo is carried out in accordance with the procedures in FAR 52.247-63.

(4) Obtain all licenses and clearances to deliver the vehicles, communication systems, parts, and training. This may include exportation licenses and customs clearances.

(5) Provide all new vehicles, communications systems, and service parts.

(6) Provide copies of the final bill of lading (BOL), and/or air waybill (AWB) with the equipment/parts invoice(s) to the GPOI Program Office Team [Note: Team consists of GPOI COR, Regional Country Manager, Logistics & Sustainment Manager, Capabilities Development Manager, and Office of Defense Cooperation Chief] upon confirmation of final shipment. U.S. Embassy Kathmandu will provide a value added tax (VAT) exemption letter to the Contractor and coordinate, as necessary, support for customs clearance and final delivery with the Nepali Army. The point of contact at the U.S. Embassy Kathmandu is:

Major Robert F. Greene, Chief Office of Defense Cooperation (ODC), U.S. Embassy, Kathmandu, Nepal, Tel: office: +977 1-423-4274 and mobile: +977 98010-45565, E-mail: GreeneRF3@state.gov.

(7) Conduct a 100% inventory with representatives from the United States Government (USG) and the Nepali Army for all vehicles and parts upon arrival to the final delivery location. Each representative will verify quantities and serviceability status annotating the DS-127 Receiving and Shipping Form with discrepancies. The Contractor will provide an estimated remedy date for any shortfalls and unserviceable items. Each representative will sign the DS-127 and the Contractor will provide the Nepali Army representative with the document certificates of ownership.

(8) Submit the DS-127 Receiving and Inspection Form with signatures from the Contractor, USG, and Nepali representatives IAW paragraph 11. Records and Reports.

(9) Coordinate training with the U.S. Embassy, Kathmandu ODC and submit copies of the GPOI Training Activity Report (TAR) for each training course within 10 working days of completion (see in paragraph 11.l. and m.).

(10) Provide the following manuals.

(a) Operator manual or user guide. The operator manual should provide all the information about features of the APC as well as operator level checks and routine care. Instructions should address requirements for the vehicle while operating on high sulfur content diesel fuel (5,000 ppm or 0.5%).

(b) Parts Catalogue and OEM Manual. The manufacturers manual should provide a parts listing for all vehicle components, accessories, and tools required to maintain and service the vehicles. This listing should include parts numbers, nomenclature, national stock numbers, descriptions, and pictures. The manual should describe vehicle faults, troubleshooting, replacement of modular systems, and maintenance repair procedures.

(c) Service schedule. The maintenance service schedule should identify manufacturer service intervals, descriptions, and requirements (parts and specifications of lubricants, and fluids) necessary to maintain vehicles for the duration of the vehicles’ anticipated lifecycle.

(d) An equivalent of a “components of end items parts listing.” The components of end items should include a pictured list of the end item’s description, quantity, and parts number. If it is in the U.S. DOD system, it should have a National Stock Number (NSN). For example, the listing may include accessories or basic issue items such as fire extinguishers, jacks, tire inflation devices, screw drivers, wrench and socket kits, hammers, first aid kits, etc.

(e) An equivalent of an “additional authorized list.” The additional authorized list may include additional items required or authorized to maintain the equipment, e.g., a towbar.

(f) All parts, schematic, and maintenance checks and services manual(s) shall be provided for each vehicle and written in English. All shall be provided in both hard copy and electronic versions. One (1) additional electronic version of the manuals shall be provided to the GPOI program office.

(11) Ratings.

(a) The vehicle ratings shall be the manufacturer’s published rating at the time of offer.

(b) All individual components, including engine, transmission, driveline, axles, suspension, and tires shall be rated above the GVW.

4. Vehicle Specifications

a. All APC vehicles:

(1) Model year and mileage. Shall be 2023 model year or later with no more than 100 miles on the odometer when inspected at the place of acceptance. [Note: Odometer must be present and in working condition.]

(2) Vehicle Performance.

(a) Shall be capable of water fording to a minimum depth of 35 inches (.89 meters).

(b) Shall be able haul on grades up to 70%.

(c) Shall be able to operate on a 30% side slope.

(d) Shall be able to ascend and descend a 16 inch (.4 meter) vertical step.

(e) Shall be capable of a top speed of at least 50 mph fully loaded.

(f) Shall be capable of withstanding driving conditions that are 25% of the time on roads, 75% of the time off roads.

(3) Vehicle Protection.

(a) Blast Protection: NATO Standardization Agreement (STANAG) 4569 Level 4 and STANAG 3 - ballistics protection against 7.62x54API; 0.50 cal heavy machine gun (HMG). Army Engineering Publication (AEP) 55 Volume 2 blast tests are required for each finished vehicle.

(b) Horizontal protection: B7. Generally small arms attacks focus on the body of the vehicle, to include the transparent armor; thus, the requirement for this level of protection is a minimum Ballistic B7, AEP55 STANAG 3, (7.62x54API; 0.50 cal HMG) with piercing rounds that are present in the peacekeeping operation theaters. AEP-55 Vol 1 tests are required for each finished vehicle.

(c) Roof protection level: B6. The vehicle roof does not need the same level of armor as the rest of the vehicle. Generally small arms attacks focus on the body of the vehicle, to include the transparent armor. On the roof area B6 is strong enough to stop 7.62x51mm rounds.

(d) Transparent glass armor for all windows (including windshield) shall provide anti-spall shielding (to protect occupants from shattering glass) and shall feature anti-UV filming (to reduce solar loading). The armor for all windows must be at an equivalent armor protection to match the hull armor level.

(4) Electrical System.

(a) Will be a 24-volt electrical system with two (2) 12-volt batteries in series and dual 24-volt, 4-kW alternators with 85A on primary and 120A on auxiliary system. Shall be provided with the manufacturer’s highest rated available alternator and heaviest duty batteries.

(b) Shall be provided with a battery master disconnect switch.

(c) Lights and gauges. Shall have the following lights and gauges:

- brake pressure gauge

- main battery voltmeter

- transmission oil temperature gauge

- engine oil temperature gauge

- auxiliary battery voltmeter

- fuel gauge

- engine oil pressure gauge

- speedometer

- tachometer

- main alternator warning light

- high beam indicator light

- axle diff lock indicator light

- park brake indicator light

- engine oil pressure warning light

- transmission range inhibit warning light

- air pressure warning light

- low range indicator light

- 4x4 lock indicator light

- turn signals

- aux alternator warning light

- interior/exterior light switches

- interior cabin lights

- loading light

- blackout lights

- brake lights

- additional lighting on vehicles for night operations

(5) Fuel Tank. Shall have a capacity greater than 50 gallons.

(6) Thermal imaging. Shall install thermal imaging sight mounts for the driver, vehicle commander, and gunner (for low light operations).

(7) Color. Shall have tan color interiors and exteriors, as well as tan interior liners.

(8) Corrosion Protection. Shall have top coating and a corrosion protective coating (CPC) to protect from rain and salt spray intrusion for overseas shipping.

(9) Emission Control Devices. Shall not be manufactured with emission control devices such as the Exhaust Gas Recirculation (EGR) valve, Diesel Particulate Filter (DPF), Diesel Oxidation Catalyst (DOC), or Selective Catalytic Reduction Catalyst (SCR). If emission control devices were removed from the vehicle after the vehicle was manufactured, then supporting documentation from the OEM shall be provided that describes in detail all such modifications made to the vehicle to meet specification.

(10) Vehicle Safety Markings. Shall be provided with all applicable warning labels, vehicle identification, safety and warning labels, data plates, passenger limits, glass warning labels, and transparent glass armor cleaning procedures. All items shall be easily visible or accessible to the vehicle operator.

(11) Vehicle language requirements.

(a) All instruction diagrams and warning labels shall be in English, or in universal symbols, and shall be permanently affixed to the vehicle.

(b) Fuel filler cap or area near filler cap shall be labeled with the type of fuel compatible with the vehicle in English or in universal symbols.

(12) Modifications. The vehicle manufacturer shall verify and approve all modifications and/or alterations made to the vehicle which allows it to operate on high sulfur content diesel fuel (5,000 ppm or 0.5%).

(13) Communications systems. Shall install all brackets, mounts, cables, and antenna to support VHF/HF/Multiband and Multichannel radios and intercom systems.

b. APC 4x4 Vehicles (Eight / 8) shall have:

(1) Interior configurations.

(a) Troop Carrier Configuration: Six (6) APCs shall have two (2) heavy-duty air-ride front seats with 4-point harnesses and nine (9) heavy-duty fold-down rear seats with footrests and 4-point harnesses. Configuration shall have room for the gunner to operate the front turret.

(b) Command and Control (C2) Configuration: One (1) APC shall have two (2) heavy-duty air-ride front seats with 4-point harnesses and two (2) heavy-duty fold-down crew seats with footrests and 4-point harnesses. The C2 APC shall have two (2) workstations for the commander and the radio operator with at least one (1) storage cabinet. The C2 APC shall have two (2) forward facing captain’s seats in the rear compartment with 4-point harnesses.

(c) Ambulance Configuration: One (1) APC shall have two (2) heavy-duty air-ride front seats with a 4-point harnesses and three (3) heavy-duty fold-down crew seats with footrests and 4-point harnesses. The ambulance APC shall have two (2) wall-mounted stretchers with storage cabinets for medical supplies. The ambulance APC shall have basic hookup for medical systems and gun ports for the driver and co-driver ONLY.

(2) Body.

(a) Shall be 4x4 with a monocoque V-shaped hull design.

(b) Shall not exceed 10 metric tons (22046 pounds) curb weight.

(c) Shall have a payload of greater than 3.5 metric tons (7716 pounds).

(d) Air-conditioning system will be a dual independent air-conditioning system. It will have the manufacturer’s heaviest duty air conditioning system and be designed for operation in dusty, desert environments with temperatures up to +120°F (+49°C), but also in possible mountainous terrain where temperatures can approach 30°F (-1°C).

(e) Shall have a front brush guard to protect the lights.

(3) Engine.

(a) Shall have a Deutz 6.5L air-cooled mechanically controlled diesel engine capable of performing as specified herein on high sulfur content diesel fuel (5,000 ppm or 0.5%).

(b) Shall have an air filtration system designed for dusty, desert environments with temperatures up to +120°F (+49°C).

(c) Shall be encapsulated in a steel engine bay, including wrap-around protection below.

(4) Chassis/Driveline. The rear axle shall be equipped with a locking or limited slip differential, with Marmon-Herrington axles.

(5) Suspension. Shall have a parabolic leaf spring suspension with upgraded mounting brackets.

(6) Transmission. Shall be provided with an Allison automatic transmission and a two-speed permanent drive transfer case.

(7) Steering. Shall be left-hand drive (LHD)

(8) Brake System. Shall have heavy-duty brake drums.

(9) Wheel Assembly (Tire and Wheel).

(a) Shall be split rim, off-road, heavy-duty, wheels with tires with run-flat inserts in a single rear-wheel design that are able to transit sandy desert conditions and support the vehicle above the gross vehicle weight (GVW).

(b) Shall consist of one (1) full-size spare wheel with hoist assembly and tire holder, spare tire assembly preferred mounting location side rear.

(c) Shall be tires of the same size, load rating and tread design and all wheels shall be interchangeable, including the spare wheel.

(d) Shall provide a tire inflating hose with quick-connect fittings on both ends, powered by vehicle compressed air system of sufficient length to inflate all tires on vehicle, and with a chuck and pressure gauge.

(10) Weapons Mounts. Shall have two (2) weapons mounts (one [1] standard front turret and one [1] rear swing arm with shield) to support 50 cal/12.7mm HMG, and 7.62/5.56 LMG.

(11) Windows. The vehicle shall have a minimum of three (3) transparent armor windows on each side, plus a rear window for a total of seven (7). Window armor must match the hull armor rating.

(12) Gunports. Shall have one (1) gun port per window for a total of seven (7).

(13) Hatches. Shall have one (1) rear entry hatch, one (1) turret hatch, and four (4) roof hatches.

(14) Bumpers. Shall have a heavy-duty front bumper. There is no rear bumper. Rear lights and towing hook are directly integrated into the body.

(15) Winch. Shall be emergency self-recovery electric winch with capacity 18,000 lbs, mounted on the front bumper.

(14) Towing Provisions.

(a) Shall be provided with front and rear mounted NATO towing pintles that are compatible with trailer drawbar eye dimensions of 2.375 to 3.0 inches (60.3 to 76.2 mm) loop inner diameter (I.D.) and 1.25 to 1.62 inches (31.8 to 41.1 mm) loop cross-section diameter.

(b) Shall be provided with a towing bar.

(c) Shall be provided with front tow hooks, and rear tow hooks.

c. APC 6x6 Wrecker for heavy vehicle recovery shall have the following specifications:

(1) Weight / Dimensions.

(a) Gross Vehicle Weight (GVW): 31,000 kg (64,343 lbs)

(b) Wheel configuration: 6 x 6.

(c) Frame: 315 mm x 75 mm x 8 mm

(d) Reinforced Chassis

(e) Wheelbase: 6200mm

(f) Platform: 3980mm

(g) Overhang: 883mm

(h) Ground Clearance: 380mm

(i) Fuel Tank Capacity: 280 liters (74 gallons)

(j) Operational Range: 600-650km

(2) Crew Capsule/Chassis

(a) Crew Capsule: Driver + Co-driver

(b) Two (2) Seats: Air-suspended with 4-point harness

(c) Emergency Roof-Mounted Escape Hatch

(d) Cooling: AC 5kW in Cab Observation

(e) Observation monitoring screen in cab with two rear-mounted cameras covering loads.

(3) Axles/Suspension

(a) Front Axle Meritor 50 Series Independent Suspension

(b) Axle Rating 10435kg

(c) Rear Axles (x2) Meritor 50 Series Independent Suspension

(d) Axle Rating 11339kg

(4) Powertrain

(a) Caterpillar C9 Engine 6-cylinder, turbo, water-cooled, mechanical

(b) Max Power 300-336 kW (403-450 hp)

(c) Max Torque 1849-1978Nm @ 1200rpm

(d) CAT CX28 transmission 6-speed automatic

(e) Transfer Case 2-speed all-wheel drive, with lockable 4-wheel drive

(5) Protection

(a) Blast STANAG 4a/4b

(b) Ballistic B7, AEP55 STANAG 3, (7.62x54API; 0.50 cal HMG)

(c) Standard turret with STANAG 1 shield and pintle and gunner stand

(6) 11.3T Crane

(a) Boom Rating 11,339kg

(b) Hook Height 6,500mm

(c) Boom Extension 3,048kg

(d) Boom Winch 13,607kg

(7) 9T Drag Winch

(a) Winch Capacity 9,071kg

(b) Winch Type Dual Planetary 2-speed

(c) Cable 14.3mm x 145meter

(8) 34T Heavy-duty Under lift Carrier

(a) Extended Lift 5,896kg @ 2489mm

(b) Retracted Lift 11,339kg @ 1422mm

(c) Tilt Arc 30°

(d) Towing Rating 34,019kg

(9) Wheels and tires. Standard heavy duty split rim tires and wheel assembly. A tire inflating hose with quick-connect fittings on both ends, powered by vehicle compressed air system of sufficient length to inflate all tires on vehicle, and with a chuck and pressure gauge.

(10) Standard heavy-duty bumpers with towing hooks (no winch).

(11) Lights and gauges. Same as 4(a)(4). All measurements and gauges shall be in metric.

(12) Storage. Securable stowage compartment(s) of sufficient volume to store all manufacturer’s standard equipment. Include padlock and keys for stowage compartment(s).

5. Standard Supply Tools, Equipment, and Accessories.

STANDARD SUPPLY for APC 4 x 4 VEHICLES

MOUNTED STANDARD ITEMS ON APC 4x4

STANDARD ITEMS WITH SELF-RECOVERY WINCH FITTED

ADDITIONAL TOOLS AND ACCESSORIES

*The Communal First Aid Kit is required for each vehicle in UN missions. The contractor shall provide a first aid box with the following items:

COMMUNAL FIRST AID KIT (CFAK)

(b) Shall be provided with the APC 6x6 Wrecker.

STANDARD SUPPLY ON APC 6x6 WRECKER

ADDITIONAL TOOLS AND ACCESSORIES

6. Maintenance Parts Package.

a. Provide a 2-year service package for each of the APC 4x4. The parts package will consist of the following:

b. Provide a 2-year service package for the APC 6x6 Wrecker. The parts package will consist of the following:

2-YEAR SERVICE PACKAGE PER APC 6X6 WRECKER

7. Communications Package. Contractor shall procure and install Nine (09) High Frequency (150W) radios, nine (09) Very High Frequency (VHF) Multiband radios, and nine (9) intercoms systems with a mobile HQ capability to meet the requirements in the table below:

- Vehicular setting

- Power at least 20 W

- Encrypted communications

- Frequency hopping

- Manpack setting

- Power at least 20W

- Encrypted communications

- Frequency hopping

- Base and vehicle configuration

- Power at least 20 W

- Encrypted communications

- Frequency hopping

- Manpack setting

- Power at least 20W

- Encrypted communications

- Frequency hopping

- Base and vehicle configuration

- Power at least 50 W

- With geolocation capacity

- Ability to transmit text

- Ability to receive and transmit VOIP calls

a. Contractor shall procure all licenses, software, components, headsets, PAs, cables, antennas, adapters, and connectors for the communications systems.

b. Contractor shall install equipment in the vehicles (vehicular setting).

c. Radio configurations o Radio mounts for listed communications equipment must be accessible to the driver and assistant driver.

o Radios shall be mobile/removable (manpack setting) and include accessories.

o One radio set will be available to use for a dismounted mobile command headquarters.

d. Contractor shall provide accessories and 2-year parts packages for each radio set including at minimum:

2 Year Parts Package and Accessories

8. Training

a. The goal of the training is to build the capacity of the partner country to improve the operational readiness level of their APC fleet. The Contractor shall develop modules of instruction to assist the country to gain technical and management skills required by support personnel and training center cadres for maintaining and sustaining new US-specifications 4x4 and 6x6 APC platforms. The training shall consist of 1) Operator Skills Training and Basic Field Maintenance Training, 2) Intermediate Level Field Maintenance Training, 3) Logistical Sustainment Training, 4) Wrecker Training, and 5) Communications Operator and Maintenance Training.

b. The Contractor shall provide all training materials to the Contracting Officer’s Representative (COR) for review by the Program Office no less than ninety (90) days prior to APC shipment. All training materials used on this contract for training shall be approved by the COR. Training materials shall include PowerPoint presentations, lesson plans, instructor plans, testing materials, training schedules, and any other training aids to present training. All training materials shall be in English. All training described in this SOW shall be conducted in English.

c. Operator Skills Training and Basic Field Maintenance Training. The Contractor shall plan, design, and conduct ten (10) training days or 80 hours training for up to thirty (30) training center APC driver trainers, operators, and maintenance personnel. The course consists of four (4) main modules indicated below:

Table 8C: Operator Skills Training and Basic Field Maintenance Training - 10 Days / 80 Hours

- Checks and preparations

- Maintenance before start-up / driving

- Maintenance after parking / end of use

- Basic fault finding and reporting

d. Intermediate Level Field Maintenance Training. The Contractor shall conduct ten (10) training days or 80 hours of Intermediate Level Field Maintenance Training for up to thirty (30) training center maintenance personnel.

e. The course will facilitate an understanding of skills necessary to maintain and sustain the APC. The course content will be based on the Parts Catalog and OEM Manual, designed for practical military application. The course consists of four (4) main modules indicated below.

Table 8E: Intermediate Level Field Maintenance Training – 10 Days / 80 Hours

- Mechanical parts identification

- Vehicle systems

- Fault finding

- Level / grade of recovery

- Towing

- Loading / winching

- Stuck / immobile vehicle procedures

- Wheel hubs and differentials

- Transmission and transfer case

- Air intake and air brake system

- Cooling system

- Engine

- Electrical systems

- Mine and improvised explosive device (IED)- damaged components

f. Logistical Sustainment Training. The Contractor shall conduct ten (10) training days of Logistical Sustainment Training for thirty (30) training center logistics cadre, depot, and warehouse personnel to perfect the ability to effectively maintain storage and logistical supply to sustain the APC. The course consists of five (5) main modules indicated below.

Table 8F: Logistical Sustainment Training – 10 Days / 80 Hours

- Prepare APC vehicles

- Layout accessories and associated weapons systems

- Prepare equipment paperwork (NOTE: Training based on UN Contingent-owned Equipment inspection similar to US Command Inventory or accountability layouts.)

- Lines of recovery and repair

- Beyond economical repair (BER), controlled substitutions

- Disposition of equipment and supplies

- International Business Number (IBN) Grading and manual parts catalogue

- Storage management

- Stock control

- Issue, order, receive, reconcile, disposal

- Report Analysis

- Personnel competencies

- Stores administration

- Accountability

- Warehouse organization

- Dangerous Goods Consideration and handling

- Creating Class I/III/V/IX push packages

- Safety and Security

- Command Supply Discipline

g. APC 6x6 Operator and Maintenance Wrecker Training. The Contractor shall conduct twenty (20) training days or 160 hours of APC 6x6 Operator and Maintenance Wrecker Training for up to fifteen (15) training center maintenance cadre, selected wrecker operators, and selected maintenance personnel to learn how to effectively operate, maintain, and use recovery assets. The course consists of four (4) main modules indicated below.

Table 8G: APC 6x6 Operator and Maintenance Wrecker Training – 20 Days / 160 Hours

h. Communications Systems Training. The Contractor shall conduct ten (10) training days of Communications Systems training for up to twenty (30) training center cadre, officers, or Noncommissioned Officers. The course consists of five (5) main modules indicated below.

Table 8H: Communications Operator and Maintenance Training – 10 Days / 80 Hours

- Conduct Inventory IAW radio and intercom operator manual (Use UN COE verification inspection standards)

- Assemble intercom systems

- Assemble radios

- Configure radios in vehicle and as manpack.

- Signals, frequencies

- Antennas, cables, microphones

- Radio protocol, Call-signs

- Communications Security

- Power Supplies and amplification

- Troubleshooting Issues

- 9-Line Medical Evacuation (MEDEVAC) or Casualty Evacuation (CASEVAC)

- Situation Report (SITREP)

- Logistics Statistic (LOGSTAT)

- Serious Incident Report (SIR)

- Call for Fire

- Other UN or National reporting

i. The Contractor shall provide all labor, tools, and training materials necessary to conduct training tasks.

9. Period of Performance. Twelve (12) months from contract’s award date.

10. Place of Performance. Nepali Army Peace Operations Logistics Centre, Bara, Nepal

11. Records and Reports.

a. General Information: The Contractor shall submit to the USG accurate and complete documents via electronic mail, in English, in accordance with the delivery schedule set forth in the SOW and in a format approved by the COR. The contractor will track and report on all equipment and shared costs by country.

b. Deliverable documents should be sent to the following individuals: Comment by Davis, Jill S: The personnel that are named here – are they supposed to be the same people as named in the dleiverable section?

(1) Contracting Officer

(2) Contracting Officer Representative

(3) Bureau of Political Military Affairs/Office Global Programs and Initiatives/Peace Operations Capacity Building Division (PM/GPI/POCB)

(4) United States Indo-Pacific Command Global Peace Operations Initiative (USINDOPACOM GPOI)

(5) Office of Defense Cooperation (ODC), U.S. Embassy Kathmandu, Nepal

c. Work Breakdown Structure (WBS). The contractor shall prepare and maintain an automated WBS project schedule for the overall task order to include schedules for each subtask. The WBS and schedules shall be base lined; changes cannot be made without COR approval. Any anticipated changes to the WBS and schedules shall be communicated to the COR within five (5) calendar days following the identification of the change. This notification shall include any identified causal factors and potential recovery mechanisms.

d. Quality Control Plan (QCP). The QCP shall address how the contractor will ensure quality, schedule, and cost during performance. The QCP shall identify how the contractor will provide sufficient oversight to effectively manage and integrate team partners. The QCP shall identify processes for effectively identifying and resolving problems arising between team partners and how the Government will be notified of issues affecting contract performance, contract impact, proposed mitigation, and provide for contractor self-oversight.

e. Procurement Status Report. The Contractor shall provide the COR with a detailed listing of all materials procured/acquired under this task order at least once per month and upon request.

f. Property Book Report. The Contractor shall submit a property inventory report in accordance with DOSAR 652.245-71.

g. Material Inspection and Receiving Report (DS-127). The contractor shall submit material inspection and receiving reports through the USG representative to maintain 100% accountability for all equipment and materials purchased with U.S. Government funds.

h. Pre-shipping and Customs Notification. Nepal requires 90 days of lead time to process the customs paperwork for arriving donations, including all APCs and parts. The contractor shall provide a packing list that includes part numbers, photos, quantities, and other information at least 120 days prior to items arriving in Nepal.

i. Shipping Status Report. The Contractor shall submit a weekly shipping report detailing the status of each delivery to include location of vehicles, ports of entry, customs and clearance issues, overland delivery issues, final delivery points.

j. Incident reports. The Contractor shall submit a detailed report of incident(s) or significant concern(s) the U.S. Government should be aware to the CO, the COR, and the U.S. Embassy Kathmandu. The report shall be submitted electronically to the designated addressees and within the time frame specified in the deliverable schedule below.

k. Situation Reports (SITREPs). The contractor shall provide weekly SITREPs with status of SOW deliverables; Materials, Parts, and Components Schedule for vehicle production and communication system installation; Shipment Tracking Status during shipping timeframe; and Training Schedule (course, personnel, trainers, and location) with training status. The COR will provide the SITREP template after award.

l. Training Activity Reports (TAR). The Contractor shall provide a TAR within 10 business days after completion of each training course. The COR will provide the TAR template after award.

m. Reports, plans, and document schedule shall include:

TABLE M: DELIVERABLE SCHEDULE

12. Milestones. The following are estimated milestones for this TO:

ADDED milestone for submission of training material

13. Security Requirements. There are no special security requirements at the Nepal delivery site.

14. Key Personnel.

a. Project Manager. The Contractor shall assign a Project Manager to this task order. The Project Manager shall be the Contractor’s primary point of contact for all matters pertaining to this task order and shall bear ultimate responsibility for ensuring the requirements described in this SOW are met, including the completion of all required training. No substitution shall be made without prior notification to, and concurrence of the CO. During the period of performance, the Contractor shall make no substitution unless the substitution is necessitated by illness, death, or termination of employment. The Project Manager shall possess the following minimum qualifications:

(1) At least two (2) years of experience working on tasks involving procurement of military equipment end items and/or provision of new equipment training.

(2) Experience working with military equipment procurements and coordinating deliveries to global partners. Comment by Davis, Jill S: Replaced Latin America with “Coordinating deliveries to global partners.”

(3) Fluency in English is required and fluency in Nepali (aka Nepalese) is preferred. Contractor shall be responsible for accurately communicating with the host nation.

(4) (Preferred) Bachelor’s degree from an accredited college or university.

(5) (Preferred) Certified Associate in Project Management (CAPM) and/or Project Management Professional (PMP) certifications.

(6) (Preferred) Experience at the Project Manager or Deputy Project Manager-level.

b. Senior Specialty Trainer – APC Maintenance Trainer. The Contractor shall assign a Senior Specialty Trainer – APC Maintenance Trainer to this task order. The Senior Specialty Trainer shall be the Project Manager’s primary point of contact for all matters pertaining to training on this task order to this task for ensuring all the training requirements described in Paragraph 5 of this SOW are met. No substitution shall be made without prior notification to, and concurrence of the CO. During the period of performance, the Contractor shall make no substitution unless the substitution is necessitated by illness, death, or termination of employment. The Senior Specialty Trainer shall possess the following minimum qualifications:

(1) At least two (2) years of demonstrated experience training and developing professional armored vehicle mechanics who are technically proficient in repair of armored vehicles.

(2) Formal training such as graduating from a mechanic vocational program and/or an accredited college or university.

(3) Fluency in English (with additional fluency in Nepali preferred).

(4) (Preferred) Experience training on maintaining the APC.

(5) (Preferred) High School Diploma or GED.

15. Government Furnished Property. All U.S. Government and partner furnished property is identified in this SOW. There shall be no other U.S. Government furnished property provided.

16. Travel. All travel must be in accordance with the Joint Travel Regulation. All contractors are required to have a valid passport and visa IAW the USG Foreign Clearance Guide regulations. A list of all equipment (tools, electronics, etc.) carried by contractors shall be provided to the ODC at least 30 days prior to arrival in Nepal.

17. Host Country and U.S. Government Travel Requirements.

a. The contractor shall submit a Rough Order Magnitude (ROM) estimate for applicable payments and expenditures to comply with Host Nation and U.S. Government travel requirements for project personnel seven (7) calendar days prior to mobilization. Prior Authorization by the CO is required.

b. A reimbursable Contract Line Item (CLIN) with a lot-sum not-to-exceed amount will be included in the contract price for direct reimbursement to the contractor for any specific COVID travel related payments and expenditures. Reimbursement shall be on a dollar-for-dollar basis and shall not include any fees, overhead, Value Added Taxes (VAT/IVA), general administrative costs, or profit. The contractor shall furnish official payroll documents and other documentation evidencing the payments and expenditures for which reimbursement is requested.

c. This order is subject to U.S. Embassy-specific COVID travel requirements. If a discrepancy occurs between Embassy COVID travel requirements and the Host Country entry requirements, the more restrictive requirement shall apply. Prior Authorization by the CO is required.

18. Invoice Instructions.

a. In accordance with the Office of Management and Budget's Memo (M-15-19), the Department of State is implementing electronic invoice submission and approval for all appropriate procurements. The Contractor/Vendor is required to submit all invoices through the Department of Treasury’s online Invoice Processing Platform (IPP). The invoice instructions and invoice address code to use IPP is located at https://www.ipp.gov/.

b. All submitted invoices shall be in English. All backup documentation shall be either in English or accompanied by a substantive translation with an affidavit of accuracy signed by the translator.

c. The United States Dollar (USD) is the currency for all values, rates, costs, prices, etc., specified in this task order and all related documents. All submitted invoices shall be in USD. When submitting backup documentation in other currencies, the Contractor/Vendor shall provide sufficient documentation to support the currency conversion from the currency of payment to USD, to include the applicable exchange rate for the day the cost was incurred.

d. If the Government determines an invoice improper, the invoice is considered rejected, and the Contractor/Vendor will be promptly notified in writing. In such notification, the Government will identify the reasons for rejection. If the Contractor/Vendor decides to resubmit the invoice, it shall resubmit it within 60 calendar days of receipt of the rejection notification under the same invoice number but adding “REV_” to the number to indicate the revision. Each revision for a given billing period shall be marked sequentially (e.g., REV1, REV2, REV3, etc.) and submitted within 60 calendar days of receipt of the applicable rejection notification. Each revision shall include the Government’s reasons for rejecting the invoice, the Contractor/Vendor respective responses, and adequate information and/or documentation.