NEJC16009 Truck Simulator.pdf

NEJC 16009 Truck Simulator with SmartPlex

Documented Quote

NOTES

Vendors must be registered with the State of Colorado.

To register go to:

www.colorado.gov/vss

Detailed registration instructions can be found in the Vendor Registration Quick Start Guide

All vendors must complete and return page 4, a Vendor Disclosure Statement (Exhibit 3) & a W-9 (Exhibit 4) with the bid submission to be considered responsive.

Northeastern Junior College will use the State of Colorado Purchase Order Terms & Conditions and the special provisions with any purchase or lease. Please see attached Exhibit 1 and Exhibit 2. No other terms will be accepted.

Northeastern Junior College reserves the right to accept or reject bids on each item separately or as a whole, to reject any or all bids, to waive informalities or irregularities, and to contract in the best interest of the College.

Specifications are provided to identify the products required and to establish minimum functionality and an acceptable quality level. It is the bidder’s responsibility to prove the equality of substitute items. Bidders who offer “equivalent” items shall submit brochures and complete specifications with the quote. Failure to submit brochures and complete specifications with the bid may be sufficient

Date: 11/03/2015 Quote Number: NEJC16009

Return all Quotes to:

Northeastern Junior College

Purchasing Office Walker Hall 105

100 College Avenue Sterling, CO 80751

Director of Purchasing:

Erin Waitley

Voice (970) 521-6662 Fax (970) 522-4945 erin.waitley@njc.edu

Quote Due Date: November 9, 2015 4:00 pm

Quotes properly marked as to Quote No., and Date will be accepted via fax at (970) 522-4945 or by mail to Northeastern Junior College, Purchasing Department, WH 104, 100 College Ave, Sterling, CO 80751 on or before the submission deadline of 11/09/2015 @ 4:00 PM. Email will be accepted at erin.waitley@njc.edu

MAILING NOTE: FAX NOTE: EXPRESS MAIL:

Northeastern Jr College Northeastern Jr College Northeastern Jr College Purchasing Office Purchasing Office Purchasing Office 100 College Ave Fax #: (970)522-4945 100 College Ave Sterling, CO 80751 Quote #: NEJC16009 Sterling, CO 80751 Quote #: NEJC16009 Quote #: NEJC16009 Please Note: Express Mail is only delivered in the afternoons. LATE QUOTES WILL NOT BE ACCEPTED.

NORTHEASTERN JUNIOR COLLEGE (NJC) IS SOLICITING QUOTES FOR THE PURCHASE OF A

TRUCK SIMULATOR WITH SMARTPLEX

cause to consider a bid non-responsive. The College shall be the sole judge in determining equality in regard to quality, price and performance.

Quotes must be FOB Destination.

Delivery must be made on or before November 20, 2015.

When submitting your quote please include detailed product description with response to all specifications. Bids received without a detailed response to all specifications will be considered non-responsive.

This solicitation is published using the Colorado Vendor Self Service System (VSS). VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss Because of the limited competition expected from registered VSS vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes/bids/offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or proposals from non-registered vendors will not be considered. A vendor is considered registered if its registration and payment is received in the State Purchasing Office prior to the bid opening time or the due date for receipt of quotes.

AWARD:

Vendors must provide a quote on all items listed in this Documented Quote to be considered for award.

The Documented Quote will be awarded on an “all-or-none” basis.

DETERMINANT FACTOR:

The award will be made to the vendor who is both responsive and responsible and has the lowest total combined price for all items and the earliest delivery date.

Within the discretion of the Procuring Agency. No formal evaluation system or methodology is required for any documented quote process. The College reserves sole right to determine suitability of products offered.

Any vendor submitting a response to this Solicitation must be an authorized dealer/distributor of the brands/manufacturers being quoted.

Pricing is FOB Destination (Northeastern Junior College Campus) with all applicable freight paid by the vendor.

Specifications:

Truck Simulator with SmartPlex Manufacturer’s Part Number: TA-VEH-2301 M2

Simulator package has complete electrical system with fully functioning electronics including the SmartPlex multiplex expansion system.

Lighting and HVAC with A/C compressor

Also features air switches WABCO ECU with modulators and a PTO AAVA solenoid

Can be used as a supplement to a truck training purposes When submitting your quote please include:

1. Vendor Response Form

2. Vendor Disclosure Statement (Exhibit 3)

3. W-9 (Exhibit 4) with the bid submission to be considered responsive.

4. Warranty Information – The successful vendor shall provide warranty support for the length of the warranty, a copy of warranty must be included with quote.

5. Detailed product description with response to all specifications above in order. Bids received without a detailed response to all specifications will be considered non-responsive.

Products listed are specified to meet current equipment on campus http://www.colorado.gov/vss

NORTHEASTERN JUNIOR COLLEGE

Documented Quote

RESPONSE SHEET

NEJC16009 DUE: November 9, 2015 4 pm

Product Cost Each Total

Turck Simulator with SmartPlex Manufacturer Part: TA-VEH-2301 M2

Qty: 1

Shipping & Handling Must be included in Prices above

Must be delivered by November 20, 2015

Grand Total

Can your company meet this schedule?

Signature Required

When must you receive the order so you can meet this schedule?

(Earliest Date of order will be November 10, 2015)

THIS COMPLETED PAGE MUST BE SIGNED AND RETURNED WITH YOUR PROPOSAL

Company Name

Terms (must be at least NET 30 days)

Modification Number (if applicable)

Address

Phone

Fax

E-mail Address

Signature/Date

Printed Name Of Signature

Using the Federal Government definition, does your firm qualify as:

a small business YES _____ NO_____ a minority business YES _____ NO_____ If YES, state ethnicity:

a woman owned business YES _____ NO_____ a Service-Disabled Veteran Owned Small Business Located in Colorado

YES _____ NO_____ If YES, provide documentation issued through the US Depart. Of Veterans Affairs

A member of the State of Colorado VSS System

YES _____ NO_____ VSS Registration #____________ (entire number required)

Federal Identification #